Event Planning Questions and Resources

While planning your special event, please take the following into consideration:

  • Will any of the event take place on University Property?
  • Has the venue/space been reserved?
  • Will the event go past midnight?
  • Will there be a need for any type of temporary structure?
  • Will there be a need to stake anything into the ground?
  • How many people do you expect to attend?
  • Are there parking needs?
  • Is there a potential for the event to affect traffic flow?
  • Will there be money collection and/or donations?
  • Are money deposits needed during and/or after the event?
  • Are wristbands being used?
  • Will there be music (either indoor or outdoor)?
  • Will there be alcohol served?
  • Is there potential for the event to elicit any type of emotional response from spectators?
  • Will any medical personnel be needed?
  • Are there any unusual/harmful risks the spectators or participants may face?


Contact the following departments for assistance with your special event:

Athletics Steve Messenger 419-372-2401 smessen@bgsu.edu
BG City Administration Joe Fawcett 419-354-6204 bgcity@bgohio.org
Bowen-Thompson Student Union Jeff Smith 419-372-9007 jefsmit@bgsu.edu
BGSU Police Department Lt. Derrick Hill 419-372-2346
Campus Operations Sue Wammes 419-372-2370 wammes@bgsu.edu
Conference and Event Services Patrick Nelson 419-372-9017 pnelson@bgsu.edu
Ice Arena Jamie Baringer 419-372-2764 jbaring@bgsu.edu
Parking Services Bob Mason 419-372-2780 bmason@bgsu.edu
Perry Field House Thad Long 418-372-7479 longtha@bgsu.edu
Stroh Center Jamie Baringer 419-372-2764 jbaring@bgsu.edu
Student Late Night Committee Brian Heilmeier 419-372-2843 bpheilm@bgsu.edu
Office of Campus Activities Brian Heilmeier 419-372-2843 bpheilm@bgsu.edu

Updated: 10/27/2023 01:01PM