Checking PDFs for Accessibility in Acrobat Pro

Always try to start with an accessible source document (e.g., in Microsoft Word) and export to an accessible PDF.  This way, if the document is edited later, the document’s accessibility features will still be intact. When the document is exported again to PDF, the accessibility features will again be passed to the PDF.

Does the document have text?

How to test: Try selecting text using a mouse, or select all text using Edit > “Select All” from the Acrobat menu.
If No, this is an image file and is not accessible. Covert to text using View > Tools > “Recognize Text.”

Is the document tagged?

How to test: Go to File Properties (Ctrl+D in Windows, Command+D in Mac). In the bottom left corner of the Document Properties dialog, see the “Tagged PDF” field.

If No, this document needs to be tagged. Tags provide the structure on which accessibility is built. Add tags by selecting View > Tools > Accessibility > “Add Tags To Document.”

Check for any lingering errors.

step 3 lingering errorsHow to test: Run the accessibility checker that is built in to Acrobat Pro.  Select Tools > Accessibility > “Full Check” then read the report and follow the prompts.

The report lists items in various categories such as Document, Page Content, Forms, Alternative Text, etc. Each item is preceded by an icon indicating that the item either passes, fails, or requires manual inspection. Right click on any item to see a list of options for fixing the problem or learning more about it.

Visit Adobe website for more information about Repairing Workflow for Acrobat DC.

Updated: 05/16/2022 03:40PM