Records Services

Below you will find links to various Records Services we provide. If you cannot locate what you are looking for, please contact us. Our office is open between 8 a.m. to 5 p.m. Monday-Friday. We would be happy to assist you. 

Last Updated: 2/26/21

IMPORTANT:

This change can impact your financial aid and your progress to graduation. Before you decide to utilize this option, you need to review the following details – and we strongly encourage you to consult with your advisor to ensure this change is in your best interest. 

This step is important for all students, but especially for students in pre-professional programs such as pre-med or pre-law or those interested in pursuing graduate education.

COVID-19 Flexible Grading Option

2021 Spring Semester & Summer Session
In March, the COVID-19 Flexible Grading Option was reimplemented to help support students during the Spring 2021 semester. 

Through the COVID-19 Flexible Grading Option, each standard-graded course (A, B, C, D, F) or non-standard course (A, B, C, No Credit) you elect to change will receive a Satisfactory or Unsatisfactory grade (S/U) instead. 

Before you decide to utilize this option, you need to review the following details.

WHAT YOU NEED TO KNOW ABOUT THE FLEXIBLE GRADING OPTION:

15-WEEK SPRING CLASSES

This option is available Wednesday, March 24 through 4:45 p.m. EST on Friday, April 9.

SPRING I SEVEN-WEEK CLASSES

This option is available Wednesday, March 24 through 4:45 p.m. EST on Thursday, April 1.

SPRING II SEVEN-WEEK CLASSES

This option is available Wednesday, March 24 through 4:45 p.m. EST on Wednesday, April 21.

SUMMER SESSIONS

TBD

Final Grade A, B or C = S

  • 'S' means satisfactory.
  • Credit will be earned.
  • There will be no impact on GPA.
  • Graduate and professional schools may not accept an 'S/U' grading option for certain admissions requirements
  • Once you change your grading option, you will not be permitted to revert to the original grading option

Final Grade D or F = U

  • 'U' means unsatisfactory.
  • No credit will be earned.
  • There will be no impact on GPA.
  • If you intend to no longer attend or participate in a course, you should consider 'dropping' the course.
  • If you stop attending class and do not drop, you will earn an ATN F, which is factored into your GPA as an 'F'.
  • Graduate and professional schools may not accept an 'S/U' grading option for certain admissions requirements.
  • Once you change your grading option, you will not be permitted to revert to the original grading option.
  • Important: Depending on a student’s individual circumstances, a 'D' may be better than a 'U.' For example: 
    • If a student needs a course to graduate, opts for the COVID-19 grading option, and earns a 'D,' their graduation may be delayed since the 'U' will not count toward their degree.
    • A ‘U’ will also not be considered a completed class for financial aid purposes and could impact Satisfactory Academic Progress. You should connect with the Office of Financial Aid to discuss the impact a 'U' grade might have on your financial aid.

All undergraduate students will be allowed to convert any or all standard-graded courses and to the COVID-19 S/U (Satisfactory/Unsatisfactory) grading option for the 2021 Spring Semester and Summer Session.

If students choose this option, any course that the student receives a 'C' or higher in will be converted to an 'S' and will count toward their degree. Grades of 'D' or 'F' will be converted to 'U' and the student will not receive credit for the course.

IMPORTANT: Depending on a student’s individual circumstances, a 'D' may be better than a 'U.' For example,

  • If a student needs a course to graduate, opts for the COVID-19 grading option, and earns a 'D,' their graduation may be delayed since the 'U' will not count toward their degree.
  • A ‘U’ will also not be considered a completed class for financial aid purposes and could impact Satisfactory Academic Progress. You should connect with the Office of Financial Aid at 419-372-0404 to discuss the impact a 'U' grade might have on your financial aid.

Students must complete the course in order to be eligible for a grade change. Failure to complete a course will result in a grade of ATN F and calculate into the GPA. A grade of ATN F will not be converted to COVID S/U.

Courses converted to the S/U grading option may not be utilized for GPA recalculation of a prior grade earned.

Changing the grading option to S/U will not have an impact on students’ ability to receive Latin Honors for graduation and/or their eligibility for Dean’s List. Courses that are switched to S/U because of COVID-19 will count toward a student’s total letter-graded credits (TLCs) but will not be calculated in their cumulative GPA.

If you are a student taking an Honors-designated course, please consult with you Honors advisor before changing the grading option to S/U, since that change would prevent the class from calculating into their Honors GPA.

If you are an intercollegiate student-athlete, please consult with your Student Athlete Services advisor before changing the grading option to COVID S/U, since that change could impact your athletics eligibility.
If you are a student utilizing military education benefits, please consult with your military advisor before changing the grading option to COVID S/U, as the change may have a negative financial impact.

Any grades changed to S/U will not count toward the 16-credit maximum allowed by the existing University policy on grading options.

Students may adopt the S/U grading option for College Credit Plus (CCP) courses.

 


HOW TO CHANGE A CLASS GRADING OPTION

If you would like to convert one or more of your courses to the 2021 Spring Semester and Summer Session COVID-19 grading option, you will need to follow the instructions provided below. 

CAUTION: The decision to change to COVID S/U is final and can't be reversed. Before you make the decision to change a standard grade (A,B,C, or D) to COVID S/U, you need to review the important details about this option and consult with your advisor. 

15-Week, Spring II 7-Week and Summer Session Classes

Opens March 24* | 15-week deadline: 4:45 p.m. EST on Friday, April 9 | 7-week deadline: 4:45 p.m. EST on Wednesday, April 21 | To change the grading option for one or more Spring 15-week classes, Spring II 7-week classes or Summer Session classes, you will need to log in to MyBGSU and follow the directions outlined in our COVID-19 Grading Option video. *The grading option for summer session will not be available until the session has begun.

  1. Log in to MyBGSU
  2. Click on Student Center Link
  3. Click on Classes and Registration tile
  4. Click on Update Classes on left navigation
  5. Make sure the correct semester or session is selected. In drop-down menu, select the class to which the grading option should be updated.
  6. Click 'Proceed to Step 2 of 3' box once class is selected
  7. Click on drop-down menu next to 'Grading' and select COVID-19. Please note: Selecting COVID-19 will update grading basis of selected class to S/U but will not count towards the total number of opted hours of S/U.
  8. Click 'Next'
  9. Click on Finish Editing. Make sure to verify the ‘Original Value’ is correctly updated to the ‘New Value’
  10. Verify that the request was processed successfully.

Important Notes: When viewing classes on View My Classes, the grading basis will be listed.

Spring I 7-Week Classes

Because the Spring I 7-Week Classes have ended, a different process needs to be followed to change the grade option. 

If you were registered in a Spring I 7-week class, an email was sent to your BGSU email account on March 23, titled, "UPDATE: COVID-19 Flexible Grading Option" with a link to the COVID S/U change form. This is the only way to make this change.

You have until 4:45 p.m. EST on Thursday, April 1 to make this change.

 


HOW TO CHANGE A CLASS GRADING OPTION

If you would like to convert one or more of your courses to the 2021 Spring Semester and Summer Session COVID-19 grading option, you will need to follow the instructions provided below. 

15-Week, Spring II 7-Week and Summer Session Classes

Spring I 7-Week Classes

If you were registered in a Spring I 7-week class, an email will be sent to your BGSU email account on March 24 with details relevant to your specific course(s). 

CAUTION: Before you make the decision to change a standard grade (A,B,C, or D) to COVID S/U, you need to review the important details about this option and consult with your advisor.


Check Your Final Grades

Final grades are available in the Student Center as soon as the instructor of record posts the grade roster through their Faculty Center. Final Grades are not posted in CANVAS! All grades submitted by the instructor will be posted by the Wednesday evening following final exam week. If a grade of No Grade Reported (NGR) is posted, please contact the instructor of record.

How to check your final grades

  1. Log in to MyBGSU.
  2. Click on the Student Center.
  3. Once in the Student Center, click on the Academics tile. – The View Grades page will automatically open.
  4. Select the Term for which final grades have been posted. – Grades will be posted under the Grade column. Term GPA and Cumulative GPA is also included on the View Grades page.

ATTENTION CCP STUDENTS:

  • The posting of your grades may be delayed. That’s OK. We will work closely with your faculty member or high school instructor to make sure they are posted as soon as possible.
  • After the grade posting deadline, please check your grades again at a later date.

What do I do if my grade in Canvas is different than the grade in my Student Center?
Sometimes, the grade in Canvas and the grade in the Student Center do not match. The reason for this might be your instructor agreed to drop an assignment or grade on a curve or some other reason. When this happens, what is shown in the Student Center is your official grade but if you have specific questions about your grade in Canvas, please contact your instructor directly.

Are you in good academic standing?

When your cumulative grade point average (GPA) is at least 2.0 or better, you will be in good academic standing. If your GPA falls below a 2.0, you will be placed on either academic  warning, probation, suspension or dismissal. 

It is important to check your academic standing at the end of each semester. The status of your academic standing may have implications that extend beyond your academics to potentially impact your financial aid.

Undergraduate Academic Standing will be available the Thursday following final exam week. A letter will be available and will have important information from your college office based on your current academic standing. Any questions regarding academic standing should be directed to your college office (College of Arts and Sciences, College of Music, etc.).

We encourage you to learn more about how to check your academic standing and your college appeal process.

Please note: Graduate students will not have an academic standing at the time grades are posted. The Dean of the Graduate College will communicate if the standing of Probation or Dismissal is determined after the term.

Grading Policies