FERPA - Family Educ. Rights & Privacy Act

For Request to Withhold Directory Information form, click here to download the form.

Federal law prohibits the disclosure of personally identifiable information from the education record of a student with the following general exceptions:

  • The release of information for students who have given written consent;

  • The release of information which has been designated by the University as Directory Information (except for those students who have requested to have this information withheld).

Detailed information regarding students' rights, as set forth in FERPA, is available in the Student Affairs Handbook . If you have questions, please call the Office of Registration and Records at 419-372-8441 or send an email to registrar@bgsu.edu for clarification.

Bowling Green State University has designated the following information as Directory Information. This information may be released to a third party unless the student has requested that his/her Directory Information be withheld. If the student has not requested that his/her Directory Information be withheld, BGSU may (but is not required to) release any of the following information:

  • Student's name, local address, local telephone number, and e-mail address
  • Student's home address and home telephone number
  • Parent's or legal guardian's name, address and telephone number
  • Student's date and place of birth
  • Major field of study
  • Class standing and enrollment status (full-time or part-time)
  • Participation in officially recognized sports and activities
  • Weight and height of members of athletic teams
  • Dates of attendance at BGSU
  • Degrees and awards received
  • Most recent previous educational institution attended by the student
  • Photographs of student

Bowling Green State University does not release lists of student names or other information to off-campus businesses or agencies except as required by law.

Some "Dos" and "Don'ts" for Faculty and Staff

  • Do not post grades publicly by name or BGSU ID.

    This includes individual exam grades and semester grades. For example, you cannot hang lists of grades on your office door if students or others can figure out who earned what grade. If you post grades, assign confidential codes to your students in advance and inform them that grades will be listed by these codes. Do not share grade or class schedule information with a third party, including parents.

  • Do not tell another person what a student's class schedule is or what grade the student earned in your class.

    You can, however, share information with others on campus who have legitimate educational reasons to know; for example, you can tell a student's academic advisor how the student is performing in your class. You cannot share confidential information with parents of a student, unless you know the student is a dependent of the parents.

Last updated: 11/18/19