University Policies

The Office of General Counsel is responsible for the housing of all university policies. The policies found on this website are the “official version.” In the event a party wants to create a new policy or change an existing policy, the policy must be reviewed and approved by the Cabinet. The following is a checklist to assist in the policy process. There is also a policy on policy development located under Governance. 3341-1-5. The policy template may be requested by contacting the Office of General Counsel. The template is required to draft a policy. Once the policy has been reviewed and approved for changes or addition by the Cabinet, the policy shall be sent to the Office of General Counsel for formatting and filing. The policy will be posted on the website under university policies and sent to the state for filing pursuant to Senate Bill 3. If there are any questions, they may be directed to gencounsel@bgsu.edu.

Recently Amended Policies

Policy Number	Name of Policy	Brief Description of Amendment
3341-8-3	Student-Athlete Compensation	Creates a process for student-athletes to contract and be paid for the commercial use of their name, image & likeness.
3341-2-45	Freedom of Expression	Revised to include language prohibiting harassment that is consistent with the FORUM Act. Other definitions in the policy clarified to align with those established by the FORUM Act.
3341-2-48	Chosen Name	A cross-divisional committee collaborated to create the Chosen Name policy. The purpose of the policy is to enable students, faculty, and staff to use a chosen name within specific university systems and processes.
3341-1-7	Delegation of Contract and Signatory Authority	The Delegation of Contract and Signature Authority policy has been revised to more clearly identify the specific administrative positions with the limited authority to execute contracts on behalf of BGSU. Position titles have been updated.
3341-1-1	Bylaws of the Board of Trustees	Board of Trustees Bylaws were amended to provide consistency with the appointment cycles for National Trustees.
3341-6-28	Investments	This policy was updated to amend the portfolio range.
3341-5-51	Non-Discrimination in Employment and Education	Amendments reflect implementation of the policy through the Division of Diversity and Belonging; complaints investigated by the Equity and Compliance team.

Policies Amended Since 5/01/2021

Governance

Policy Number	Name of Policy	Responsible Office
	GOVERNANCE
3341-1-1	Bylaws of the Board of Trustees	President
3341-1-2	Code of Ethics and Conduct Policy	President
3341-1-3	Emergency cancellation, Delay and Closing Policy and Procedures	President
3341-1-4	Delegation of Management Responsibility	President
3341-1-5	Policy on Policy Development for Register	President
3341-1-6	Governance Public Records	General Counsel
3341-1-7	Delegation of Contract and Signatory Authority	President
3341-1-9	Faculty Workload Assignment Policy	President
3341-1-10	Furloughs	President
3341-1-11	Community Health Requirements	President
	COVID-19 Personal and Community Health Requirements
	Academic Charter

Division of Student Affairs

Policy Number	Name of Policy	Responsible Office
3341-2-1	Addresses	Registration and Records
3341-2-2	Advertisement (posters, notices, handbills, fliers, banners, yard signs and electronic media)	Campus Activities
3341-2-4	Bathrooms	Residence Life
3341-2-6	Conduct Authority	Dean of Students
3341-2-7	Conduct Procedures	Dean of Students
3341-2-8	Conduct Records Retention	Dean of Students
3341-2-9	Consumption	Campus Activities
3341-2-10	Department of Recreation and Wellness Food & Drink Concessions, Merchandise Sales, and Sponsorship	Recreation and Wellness
3341-2-11	Event Management	Campus Activities
3341-2-12	Fire Safety	Residence Life
3341-2-14	Fund Raising, Solicitation, and Sales Rules for Student Organizations	Campus Activities
3341-2-15	General Rules for University Residence	Residence Life
3341-2-16	Guest Speakers	Campus Activities
3341-2-17	Housing Acceptance Agreement	Residence Life
3341-2-18	Housing Assignments	Residence Life
3341-2-19	Interim Measures	Student Affairs
3341-2-20	Jurisdiction of the University	Dean of Students
3341-2-21	Keys PEDS and Bathroom Codes	Residence Life
3341-2-22	Late Night Events	Campus Activities
3341-2-23	Laundry	Residence Life
3341-2-24	Organizational Responsibility	Dean of Students
3341-2-25	Parental Notification	Dean of Students
3341-2-26	Personalizing Your Living Space	Residence Life
3341-2-27	Political Campaigning	Dean of Students/Office of Residence Life
3341-2-28	Prohibited Conduct	Dean of Students
3341-2-29	Residential Maintenance	Residence Life
3341-2-30	Residential Network Responsible Use	Residence Life Information Technology Services
3341-2-31	Residential Conduct Process	Office of Residence Life
3341-2-32	Room Checkout	Residence Life
3341-2-33	Room Entry	Residence Life
3341-2-34	Sanctions	Dean of Students
3341-2-35	Student Organization Allocation Board Policy	Campus Activities
3341-2-36	Student Organizations	Campus Activities
3341-2-37	Student Rights and Responsibilities Policy	Dean of Students
3341-2-38	Student Travel	Campus Activities
3341-2-39	Student Conduct Appeals	Dean of Students
3341-2-40	Student Organizations Contracting	Dean of Students
3341-2-41	Title IX Sexual Harassment	Office of Title IX
3341-2-42	Service Animal and Assistance Animal Policy	Accessibility Services
3341-2-43	Medical Amnesty	Student Affairs
3341-2-44	Student Organization Travel	Student Affairs
3341-2-45	BGSU Freedom of Expression	Student Affairs
3341-2-46	Clean Air & Smoking Policy	Student Affairs
3341-2-47	Accommodating Student Pregnancy	Diversity and Belonging
3341-2-48	Chosen Name	Registration and Records

Academic Affairs

Policy Number	Name of Policy	Responsible Office
3341-3-1	Academic Progress, Probation, Dismissal – Graduate	Academic Affairs
3341-3-2	Advanced Undergraduates – Graduate	Academic Affairs
3341-3-3	Appeals policies – Graduate	Academic Affairs
3341-3-4	Background Checks – Graduate	Academic Affairs
3341-3-5	Credit Transfer – Graduate	Academic Affairs
3341-3-6	Doctoral Requirements – Graduate	Academic Affairs
3341-3-7	Enrollment and Registration – Graduate	Academic Affairs
3341-3-8	Financial Information and Assistance – Graduate	Academic Affairs
3341-3-9	Grading Policies – Graduate	Academic Affairs
3341-3-10	Admissions – Graduate	Academic Affairs
3341-3-11	Graduate Faculty Status – Graduate	Academic Affairs
3341-3-12	Graduation Application and Minimum Registration – Graduate	Academic Affairs
3341-3-13	Health Insurance – Graduate	Academic Affairs
3341-3-14	International Teaching Assistant Language Policy – Graduate	Academic Affairs
3341-3-15	Leave of Absence – Graduate	Academic Affairs
3341-3-16	Master's degree - General Requirements – Graduate	Academic Affairs
3341-3-17	Posthumous Awarding Of A Graduate Degree – Graduate	Academic Affairs
3341-3-18	Student Research – Graduate	Academic Affairs
3341-3-20	Thesis/Dissertation – Graduate	Academic Affairs
3341-3-21	Time Limits for Degree and Revalidation – Graduate	Academic Affairs
3341-3-22	Transcripts – Graduate	Academic Affairs
3341-3-23	Academic Forgiveness for Undergraduates – Undergraduate	Academic Affairs
3341-3-24	Academic Honesty	Academic Affairs
3341-3-25	Academic Honors – Undergraduate	Academic Affairs
3341-3-26	Academic Load and Undergraduate Enrollment Status – Undergraduate	Academic Affairs
3341-3-27	Admission to BGSU – Undergraduate	Academic Affairs
3341-3-28	Admission to BGSU Firelands – Undergraduate	Academic Affairs
3341-3-29	Advanced Placement and College Credit Plus – Undergraduate	Academic Affairs
3341-3-30	Advanced Standing – Undergraduate	Academic Affairs
3341-3-31	Associate Degree Programs – Undergraduate	Academic Affairs
3341-3-32	Audit – Undergraduate	Academic Affairs
3341-3-33	Baccalaureate Degree Programs – Undergraduate	Academic Affairs
3341-3-34	BG Perspective (General Education Curriculum) – Undergraduate	Academic Affairs
3341-3-35	Changing Undergraduate colleges, majors or degree programs within BGSU – Undergraduate	Academic Affairs
3341-3-36	Classification of Undergraduate Students – Undergraduate	Academic Affairs
3341-3-37	Concurrent Enrollment – Undergraduate	Academic Affairs
3341-3-38	Undergraduate Credit by Examination – Undergraduate	Academic Affairs
3341-3-39	Disbursement of Student Financial Aid – Undergraduate	Academic Affairs
3341-3-40	Dropping, Adding and Changing the Grading Option – Undergraduate	Academic Affairs
3341-3-41	FERPA Rights	Academic Affairs
3341-3-42	Financial Aid Packaging – Undergraduate	Academic Affairs
3341-3-43	First Day Attendance Policy – Undergraduate	Academic Affairs
3341-3-44	Foreign Language Undergraduate Admission Requirement – Undergraduate	Academic Affairs
3341-3-45	General Library Use Policy – Undergraduate	Academic Affairs
3341-3-46	Grading Policies – Undergraduate	Academic Affairs
3341-3-47	Guest Undergraduate Students – Undergraduate	Academic Affairs
3341-3-48	International Students – Undergraduate	Academic Affairs
3341-3-49	Music Library Copyright Restrictions – Undergraduate	Academic Affairs
3341-3-50	Registration for Undergraduate Classes – Undergraduate	Academic Affairs
3341-3-51	Repeated Coursework, Enrollment Status and Financial Aid – Undergraduate	Academic Affairs
3341-3-52	Retaking an Undergraduate Course – Undergraduate	Academic Affairs
3341-3-53	Revision of a Financial Aid Award Package – Undergraduate	Academic Affairs
3341-3-54	Satisfactory Academic Progress and Financial Aid – Undergraduate	Academic Affairs
3341-3-55	Scholarship Appeal – Undergraduate	Academic Affairs
3341-3-56	Student Appeals – Undergraduate	Academic Affairs
3341-3-57	Transfer Admissions – Undergraduate	Academic Affairs
3341-3-58	Transfer Credit – Undergraduate	Academic Affairs
3341-3-59	Catalog Policies – Undergraduate	Academic Affairs
3341-3-60	University Libraries Collection Policies – Undergraduate	Academic Affairs
3341-3-61	University Libraries Gift Policy – Undergraduate	Academic Affairs
3341-3-62	University Library Privacy and Confidentiality Policy – Undergraduate	Academic Affairs
3341-3-63	Unsatisfactory Academic Progress – Undergraduate	Academic Affairs
3341-3-64	Withdrawal from the University – Undergraduate	Academic Affairs
3341-3-65	Credit By Examination – Graduate	Academic Affairs
3341-3-66	Accelerated Bachelor's to Master's Program – Graduate	Academic Affairs
3341-3-67	Grade Replacement – Graduate	Academic Affairs
3341-3-68	Non-degree-seeking students under eighteen years of age requesting to enroll in an Education Abroad Program	International Programs and Partnerships
3341-3-69	Academic Forgiveness for Graduate Students - Graduate	Office of the Provost
3341-3-70	Selection of Textbooks and Other Instructional Materials	Office of the Provost
3341-3-71	Device Travel and Data Security	Office of the Provost
3341-3-72	Master’s degree – Dual Specializations – Graduate	Graduate College
3341-3-73	Master’s degree – Second Master’s Degree - Graduate	Graduate College
3341-3-74	Master’s degree – Dual Master’s Degrees	Graduate College

3341-4 – Policies are now incorporated into Human Resources

Human Resources

Policy Number	Name of Policy	Responsible Office
3341-5-2	Acting/Interim Appointment	Human Resources
3341-5-3	Administrative Staff Compensation Policy	Human Resources
3341-5-4	Administrative Staff Notice	Human Resources
3341-5-5	Administrative Staff Performance-Based Merit System	Human Resources
3341-5-6	Staff Company Seniority Date and Vacation Benefits Service Date	Human Resources
3341-5-7	Consensual Amorous Relationship Policy	Office of the Provost
3341-5-8	Contact with State/Federal Legislators and Governmental Agencies Policy	Human Resources
3341-5-9	Dependent Fee Waiver	Human Resources
3341-5-10	Disability/Reasonable Accommodation Policy	Human Resources
3341-5-11	Disciplinary Policy	Human Resources
3341-5-12	Drug Free Workplace and Reasonable Suspicion Protocol Policy	Human Resources
3341-5-13	Employee Fee Waiver	Human Resources
3341-5-15	Leave Without Pay	Human Resources
3341-5-16	Military Leave Duty	Human Resources
3341-5-17	Nepotism	Human Resources
3341-5-18	Leave Bank	Human Resources
3341-5-19	Performance Evaluation Non-represented Employees	Human Resources
3341-5-20	Personal Leave Policy	Human Resources
3341-5-21	Pre-Employment Background Checks	Human Resources
3341-5-22	Religious Accommodation	Human Resources
3341-5-23	Resignation and Exit Interview	Human Resources
3341-5-24	Political Activity	Human Resources
3341-5-25	Solicitation	Human Resources
3341-5-26	Stand-by Pay	Human Resources
3341-5-27	Alcohol and controlled Substance Policy for Employees with Commercial Driver License	Human Resources
3341-5-28	Violence in the Workplace	Human Resources
3341-5-29	Pay Transaction Policy for Classified Staff	Human Resources
3341-5-30	Independent Contractors Policy	Human Resources
3341-5-32	Bonus Policy	Human Resources
3341-5-38	Sexual Harassment	Human Resources
3341-5-39	By-Invitation Appointments	Human Resources
3341-5-40	Parental Leave	Human Resources
3341-5-41	Non-Discrimination in Employment and Education	Human Resources
3341-5-42	Telecommuting	Human Resources

Finance and Administration

Policy Number	Name of Policy	Responsible Office
3341-6-1	Accident Reporting	Finance and Administration
3341-6-2	Alcohol	Finance and Administration
3341-6-3	Use of Amplified Sound on University Premises	Finance and Administration
3341-6-4	Athletic/Bowl Game Travel and Entertainment Related Expense	Finance and Administration
3341-6-5	Authorization and Award of Capital Construction Projects	Finance and Administration
3341-6-6	BGSU E-Mail Account	Finance and Administration
3341-6-7	BGSU Information Technology	Finance and Administration
3341-6-8	Business Entertainment Expense	Finance and Administration
3341-6-9	Campus ID Card	Finance and Administration
3341-6-10	Cancellation of Student Class Schedule (De-Registration)	Finance and Administration
3341-6-11	Cash Advance	Finance and Administration
3341-6-12	Cash Collection and Handling Policy	Finance and Administration
3341-6-13	Cell Phone Reimbursement	Finance and Administration
3341-6-14	Cellular Services	Finance and Administration
3341-6-16	Commercialization of BGSU Products	Finance and Administration
3341-6-17	Concealed Weapons	Finance and Administration
3341-6-18	Data Use and Protection	Finance and Administration
3341-6-19	Debt Policy	Finance and Administration
3341-6-20	Electronic Signatures	Finance and Administration
3341-6-21	Faculty and Staff Email	Finance and Administration
3341-6-22	Financial Responsibility of Personal Property	Finance and Administration
3341-6-23	Policy on Firearms, Deadly Weapons, and Dangerous Ordinance	Finance and Administration
3341-6-24	Reporting Fraud, Waste, or Abuse of University Resources	Finance and Administration
3341-6-25	Garnishment of Wages	Finance and Administration
3341-6-26	Holds on Student Delinquent Accounts	Finance and Administration
3341-6-27	Institutional Memberships	Finance and Administration
3341-6-28	Investments	Finance and Administration
3341-6-29	ITS Computer Lab Utilization	Finance and Administration
3341-6-30	ITS Facility Rental	Finance and Administration
3341-6-31	Key Issuance	Finance and Administration
3341-6-33	My VPN	Finance and Administration
3341-6-34	Policy Regarding Parking Regulations	Finance and Administration
3341-6-36	“Persona Non Grata” Status for Campus Visitors	Finance and Administration
3341-6-38	Purchasing, Sales, and Disposal of University Property and Asset Control	Finance and Administration
3341-6-39	Sensitive Data Privacy	Finance and Administration
3341-6-40	Bicycles, Skateboards, and other Personal Conveyance Vehicles	Finance and Administration
3341-6-41	Social Networking Media Policy	Finance and Administration
3341-6-42	Space and Facilities Reservations Including Use of Campus Grounds	Finance and Administration
3341-6-43	Student Email	Finance and Administration
3341-6-44	Tax Exemption Certificates	Finance and Administration
3341-6-45	Time Reporting	Finance and Administration
3341-6-46	University Food Service Policy	Finance and Administration
3341-6-47	University Travel Expense	Finance and Administration
3341-6-48	University Vehicle Use	Finance and Administration
3341-6-49	BGSU Web Privacy Policy	The Vice President for Finance and Administration
3341-6-50	Unmanned Aircraft Systems (Drones and Model Aircraft)	Finance and Administration
3341-6-51	Individual Membership Payment Policy	Finance and Administration
3341-6-52	Acceptable Use of Foundation Funds	University Advancement
3341-6-53	Information System & Database Decommissioning Policy	Finance and Administration
3341-6-54	Programs and Activities with Minor Participants	Risk Management
3341-6-55	Click-Through Contracts for Software	Finance & Administration
3341-6-56	Theft Prevention Policy (Red Flag Rules)	The Vice President for Finance and Administration and Chief Financial Officer
3341-6-57	Web Accessibility	Vice President for Student Affairs Vice President for Finance and Administration Vice President for Marketing and Brand Strategy

Research and Economic Development

Policy Number	Name of Policy	Responsible Office
3341-7-1	Conflict of Interest in Sponsored Programs & Research	Research & Economic Development
3341-7-2	Copyright	Research & Economic Development
3341-7-3	Patent Policy	Research & Economic Development
3341-7-4	Research Faculty Administrator Research Stipend	Research & Economic Development
3341-7-5	Research Misconduct	Research & Economic Development
3341-7-6	Commercialization	Research & Economic Development
3341-7-7	Protection of Human Subjects	Research & Economic Development
3341-7-8	Protection of Vertebrate Animals	Research & Economic Development
3341-7-9	Use of Controlled Substances in Research	Research & Economic Development

Athletics

Policy Number	Name of Policy	Responsible Office
3341-8-1	Concussion Management Policy	Intercollegiate Athletics/Director of Athletics
3341-8-2	Courtesy Car	Intercollegiate Athletics/Director of Athletics
3341-8-3	Student-Athlete Compensation for Use of Name, Image, and Likeness	Department of Intercollegiate Athletics

Development and Advancement Policies

Policy Number	Name of Policy	Responsible Office
3341-9-1	Foundation Charity and Scholarship Donations	University Advancement
3341-9-3	University Libraries Gift	University Advancement
3341-9-4	Fundraising	University Advancement

Marketing and Brand Strategy Policies

Policy Number	Name of Policy	Responsible Office
3341-10-1	The BGSU Logo	Marketing and Brand Strategy
3341-10-2	BGSU Signature	Marketing and Brand Strategy
3341-10-3	Logotype and Graphics	Marketing and Brand Strategy
3341-10-4	The Official Identity Colors	Marketing and Brand Strategy
3341-10-5	OMC	Marketing and Brand Strategy
3341-10-6	Web Identity	Marketing and Brand Strategy