University Policies

The Office of General Counsel is responsible for the posting of all university policies. The policies found on this website are the official University policies. In the event a party wants to create a new policy or change an existing policy, the policy template must be requested by contacting the Office of General Counsel (x2-0464). Before requesting policy review by the Policy Review Council, there are several steps to be completed, including constituent feedback, review by the Office of General Counsel, and the submission of the Equity Impact Assessment. Please use the Checklist for Policy Development to assist in the policy drafting or revision process. The Policy on Policy Development also outlines the full process. 

If you wish to directly link to a University policy for any reason, please click the "Copy permalink to clipboard" button next to the policy number. Do not use any link other than this permalink.

Recently Amended Policies

Policy Number Policy Brief Description of Amendment
3341-6-59 Foreign Gifts and Contracts Reporting This is a new University policy that details the requirements of reporting gifts and/or contracts that are valued above a specific amount.
3341-1-6 Public Records The public records policy has been revised to clarify procedures in conformance with public records law and to specify administrative roles and responsibilities.
3342-6-42 Reservations for Use of Campus Grounds
The new policy specifically identifies the outdoor campus areas that may be reserved for use; describes where and how to make a reservation and how an application will be approved; includes general provisions for use of the grounds; and provides the process for an appeal if a request is denied.
3342-6-3 Use of Amplified Sound on University Premises
Revised to clarify its scope and applicability.
3342-2-38 Student Travel Policy
Amended to specify applicability to recognized student organizations, student groups, and dual-enrolled students and to update incident response and reporting procedures.
3342-2-36 Recognized Student Organizations
Updated to reflect current offices and terms and revised to clarify registration requirements and processes.
3342-2-2 Postings by Students, Recognized Student Organizations, and Student Groups.
The new policy specifies where students, recognized student organizations, and student groups may post printed material and how approval of a posting may be obtained. It also addresses painting of the Spirit Rock and chalking of sidewalks to publicize campus events.
3342-3-75 Graduate Admissions-Graduate-Admissions Deadlines
Details the deadlines for admissions into the Graduate College.
3342-3-76 Graduate Admissions-Graduate-Admissions Categories and Grade Point Average Requirements
Explains the different categories within graduate admissions and explains the required grade point average needed.
3342-3-77 Graduate Admissions-Graduate-Application Requirements
Explains different requirements that applicants must meet for admission.
3342-3-78 Graduate Admissions-Graduate-ESL Requirements
Explains the ESL requirements within for graduate admissions.
3342-3-79 Graduate Admissions-Graduate-Transferring/Applying to Another Degree Program
Explains the process students must complete to apply to another program.
3342-3-80 Graduate Admissions-Graduate-Deferrals
Explains the deferral process for admitted students.
3342-3-81 Graduate Admissions-Graduate-Reactivation
Explains the process to reactivate as a graduate student.
3342-3-6 Doctoral Requirements - Graduate
The Doctoral Requirements Policy has been rewritten to increase clarity and consistency throughout the policy, and to add flexibility to allow for interdisciplinary doctoral committee membership if appropriate.
3341-2-9 Consumption Contests The Consumption Contests Policy has been amended to reflect organizational changes.
3341-2-14 Fundraising, Solicitation, and Sales Rules for Recognized Student Organizations The Fundraising, Solicitation, and Sales Rules for Recognized Student Organizations Policy has been amended to reflect organizational changes.
3341-2-35 Recognized Student Organization Allocation Board Student Organization Allocation Board Policy has been amended to reflect organizational changes and student organization practices, as defined by the policy.
3341-2-25 Parental/Legal Guardian Notification The Parental/Legal Guardian Notification policy has been revised to clarify its purpose and provide explanation of its basis in the Family Educational Rights and Privacy Act (FERPA).
3341-2-43 Student Conduct Process Involving Amnesty This policy has been renamed “Student Conduct Process Involving Amnesty” and expanded to provide additional flexibility and cover more situations. The purpose of this policy is to promote student health and safety and the remove barriers that might prevent the reporting of conduct that endangers persons or property.
3341-2-49 Anti-Hazing Policy The BGSU Anti-Hazing Policy has been updated to clarify its scope, provide additional definitions, explain mandatory reporting requirements and integration with Code of Student Conduct procedures, and specify how the policy is distributed.
3341-2-28 Code of Student Conduct
The Student Code of Conduct was updated to reflect prohibited conduct, options for conduct case resolution, and expanded opportunities for amnesty.
3341-6-46 University Food Service Policy The University Food Service Policy has been amended to broaden the range of foods that may be purchased elsewhere for small on-campus events, as defined by the policy.
3341-2-15 Community Living Standards The Community Living Standards were updated with minor editorial changes; in addition, the policy has been revised as to dual-enrolled students, room assignments and changes, and personal conveyance vehicles such as bicycles and scooters.
3341-10-6 Web Identity and Website Standards The new web identity and website standards policy provides comprehensive guidance on the design, navigability, and updating of all websites used to conduct official University business.

Policies Amended Since 6/01/2022


Policy NumberName of PolicyResponsible Office
3341-1-1Bylaws of the Board of TrusteesPresident
3341-1-2Code of Ethics and Conduct PolicyPresident
3341-1-3Emergency cancellation, Delay and Closing Policy and ProceduresPresident
3341-1-4Delegation of Management ResponsibilityPresident
3341-1-5Policy on Policy Development for RegisterPresident
3341-1-6Governance Public RecordsGeneral Counsel
3341-1-7Delegation of Contract and Signatory AuthorityPresident
3341-1-9Faculty Workload Assignment PolicyPresident
3341-1-11Community Health RequirementsPresident

Division of Student Affairs

Policy NumberName of PolicyResponsible Office
3341-2-1AddressesRegistration and Records
3341-2-2Postings by Students, Recognized Student Organizations, and Student GroupsCampus Activities
3341-2-9Consumption ContestsCampus Activities
3341-2-10Department of Recreation and Wellness Food & Drink Concessions, Merchandise Sales, and SponsorshipRecreation and Wellness
3341-2-11Event ManagementCampus Activities
3341-2-14Fundraising, Solicitation, and Sales Rules for Recognized Student OrganizationsCampus Activities
3341-2-15Community Living StandardsResidence Life
3341-2-16Guest SpeakersCampus Activities
3341-2-25Parental/Legal Guardian NotificationDean of Students
3341-2-28Code of Student ConductDean of Students
3341-2-35Recognized Student Organization Allocation Board PolicyCampus Activities
3341-2-36Student OrganizationsCampus Activities
3341-2-37Student Rights and Responsibilities PolicyDean of Students
3341-2-38Student TravelCampus Activities
3341-2-41Title IX Sexual HarassmentOffice of Title IX
3341-2-42Service Animal and Assistance Animal Policy
Accessibility Services
3341-2-43Student Conduct Process Involving AmnestyStudent Affairs
3341-2-45BGSU Freedom of Expression
Student Affairs
3341-2-46Clean Air & Smoking PolicyStudent Affairs
3341-2-47Accommodating Student PregnancyDiversity and Belonging
3341-2-48Chosen NameRegistration and Records 
3341-2-49Anti-Hazing PolicyOffice of the Provost

Academic Affairs

Policy NumberName of Policy
Responsible Office
3341-3-1Academic Progress, Probation, Dismissal – GraduateAcademic Affairs
3341-3-2Advanced Undergraduates – GraduateAcademic Affairs
3341-3-3Appeals policies – GraduateAcademic Affairs
3341-3-4Background Checks – GraduateAcademic Affairs
3341-3-5Credit Transfer – GraduateAcademic Affairs
3341-3-6Doctoral Requirements – GraduateAcademic Affairs
3341-3-7Enrollment and Registration – GraduateAcademic Affairs
3341-3-8Financial Information and Assistance – GraduateAcademic Affairs
3341-3-9Grading Policies – GraduateAcademic Affairs
3341-3-11Graduate Faculty Status – GraduateAcademic Affairs
3341-3-12Graduation Application and Minimum Registration – GraduateAcademic Affairs
3341-3-13Health Insurance – GraduateAcademic Affairs
3341-3-14International Teaching Assistant Language Policy – GraduateAcademic Affairs
3341-3-15Leave of Absence – GraduateAcademic Affairs
3341-3-16Master's degree - General Requirements – GraduateAcademic Affairs
3341-3-17Posthumous Awarding Of A Graduate Degree – GraduateAcademic Affairs
3341-3-18Student Research – GraduateAcademic Affairs
3341-3-20Thesis/Dissertation – GraduateAcademic Affairs
3341-3-21Time Limits for Degree and Revalidation – GraduateAcademic Affairs
3341-3-22Transcripts – GraduateAcademic Affairs
3341-3-23Academic Forgiveness for Undergraduates – UndergraduateAcademic Affairs
3341-3-24Academic HonestyAcademic Affairs
3341-3-25Academic Honors – UndergraduateAcademic Affairs
3341-3-26Academic Load and Undergraduate Enrollment Status – UndergraduateAcademic Affairs
3341-3-27Admission to BGSU – UndergraduateAcademic Affairs
3341-3-28Admission to BGSU Firelands – UndergraduateAcademic Affairs
3341-3-29Advanced Placement and College Credit Plus – UndergraduateAcademic Affairs
3341-3-30Advanced Standing – UndergraduateAcademic Affairs
3341-3-31Associate Degree Programs – UndergraduateAcademic Affairs
3341-3-32Audit – UndergraduateAcademic Affairs
3341-3-33Baccalaureate Degree Programs – UndergraduateAcademic Affairs
3341-3-34BG Perspective (General Education Curriculum) – UndergraduateAcademic Affairs
3341-3-35Changing Undergraduate colleges, majors or degree programs within BGSU – UndergraduateAcademic Affairs
3341-3-36Classification of Undergraduate Students – UndergraduateAcademic Affairs
3341-3-37Concurrent Enrollment – UndergraduateAcademic Affairs
3341-3-38Undergraduate Credit by Examination – UndergraduateAcademic Affairs
3341-3-39Disbursement of Student Financial Aid – UndergraduateAcademic Affairs
3341-3-40Dropping, Adding and Changing the Grading Option – UndergraduateAcademic Affairs
3341-3-41FERPA Rights  Academic Affairs
3341-3-42Financial Aid Packaging – UndergraduateAcademic Affairs
3341-3-43First Day Attendance Policy – UndergraduateAcademic Affairs
3341-3-44Foreign Language Undergraduate Admission Requirement – UndergraduateAcademic Affairs
3341-3-45General Library Use Policy – UndergraduateAcademic Affairs
3341-3-46Grading Policies – UndergraduateAcademic Affairs
3341-3-47Guest Undergraduate Students – UndergraduateAcademic Affairs
3341-3-48International Students – UndergraduateAcademic Affairs
3341-3-49Music Library Copyright Restrictions – UndergraduateAcademic Affairs
3341-3-50Registration for Undergraduate Classes – UndergraduateAcademic Affairs
3341-3-51Repeated Coursework, Enrollment Status and Financial Aid – UndergraduateAcademic Affairs
3341-3-52Retaking an Undergraduate Course – UndergraduateAcademic Affairs
3341-3-53Revision of a Financial Aid Award Package – UndergraduateAcademic Affairs
3341-3-54Satisfactory Academic Progress and Financial Aid – UndergraduateAcademic Affairs
3341-3-55Scholarship Appeal – UndergraduateAcademic Affairs
3341-3-56Student Appeals – UndergraduateAcademic Affairs
3341-3-57Transfer Admissions – UndergraduateAcademic Affairs
3341-3-58Transfer Credit – UndergraduateAcademic Affairs
3341-3-59Catalog Policies – UndergraduateAcademic Affairs
3341-3-60University Libraries Collection Policies – UndergraduateAcademic Affairs
3341-3-61University Libraries Gift Policy – UndergraduateAcademic Affairs
3341-3-62University Library Privacy and Confidentiality Policy – UndergraduateAcademic Affairs
3341-3-63Unsatisfactory Academic Progress – UndergraduateAcademic Affairs
3341-3-64Withdrawal from the University – UndergraduateAcademic Affairs
3341-3-65Credit By Examination – GraduateAcademic Affairs
3341-3-66Accelerated Bachelor's to Master's Program – GraduateAcademic Affairs
3341-3-67Grade Replacement – GraduateAcademic Affairs
3341-3-68Non-degree-seeking students under eighteen years of age requesting to enroll in an Education Abroad ProgramInternational Programs and Partnerships
3341-3-69Academic Forgiveness for Graduate Students - GraduateOffice of the Provost
3341-3-70Selection of Textbooks and Other Instructional MaterialsOffice of the Provost
3341-3-71Device Travel and Data SecurityOffice of the Provost
3341-3-72Master’s degree – Dual Specializations – GraduateGraduate College
3341-3-73Master’s degree – Second Master’s Degree - GraduateGraduate College
3341-3-74Master’s degree – Dual Master’s DegreesGraduate College
3341-3-75Graduate Admissions-Graduate-Admissions DeadlinesAcademic Affairs
3341-3-76Graduate Admissions-Graduate-Admissions Categories and Grade Point Average RequirementsAcademic Affairs
3341-3-77Graduate Admissions-Graduate-Application RequirementsAcademic Affairs
3341-3-78Graduate Admissions-Graduate-ESL RequirementsAcademic Affairs
3341-3-79Graduate Admissions-Graduate-Transferring/Applying to Another Degree ProgramAcademic Affairs
3341-3-80Graduate Admissions-Graduate-DeferralsAcademic Affairs
3341-3-81Graduate Admissions-Graduate-ReactivationAcademic Affairs

3341-4 – Policies are now incorporated into Human Resources

Human Resources

Policy NumberName of PolicyResponsible Office
3341-5-2Acting/Interim AppointmentHuman Resources
3341-5-3Administrative Staff Compensation PolicyHuman Resources
3341-5-4Administrative Staff NoticeHuman Resources
3341-5-5Administrative Staff Performance-Based Merit SystemHuman Resources
3341-5-6Staff Company Seniority Date and Vacation Benefits Service DateHuman Resources
3341-5-7Consensual Amorous Relationship PolicyOffice of the Provost
3341-5-8Contact with State/Federal Legislators and Governmental Agencies PolicyHuman Resources
3341-5-9Dependent Fee WaiverHuman Resources
3341-5-10Disability/Reasonable Accommodation PolicyHuman Resources
3341-5-11Disciplinary PolicyHuman Resources
3341-5-12Drug Free Workplace and Reasonable Suspicion Protocol PolicyHuman Resources
3341-5-13Employee Fee WaiverHuman Resources
3341-5-15Leave Without PayHuman Resources
3341-5-16Military Leave Duty
Human Resources
3341-5-17NepotismHuman Resources
3341-5-18Leave BankHuman Resources
3341-5-19Performance Evaluation Non-represented Employees
Human Resources
3341-5-20Personal Leave PolicyHuman Resources
3341-5-21Pre-Employment Background ChecksHuman Resources
3341-5-22Religious AccommodationHuman Resources
3341-5-23Resignation and Exit InterviewHuman Resources
3341-5-24Political ActivityHuman Resources
3341-5-25SolicitationHuman Resources
3341-5-26Stand-by PayHuman Resources
3341-5-27Alcohol and controlled Substance Policy for Employees with Commercial Driver LicenseHuman Resources
3341-5-28Violence in the WorkplaceHuman Resources
3341-5-29Pay Transaction Policy for Classified StaffHuman Resources
3341-5-30Independent Contractors PolicyHuman Resources
3341-5-32Bonus Policy
Human Resources
3341-5-38Sexual HarassmentHuman Resources
3341-5-39By-Invitation AppointmentsHuman Resources
3341-5-40Parental LeaveHuman Resources
3341-5-41Non-Discrimination in Employment and EducationHuman Resources
3341-5-42TelecommutingHuman Resources
3341-5-43Reduction in Workforce for Classified EmployeesHuman Resources
3341-5-44Flexible Work Arrangements

Human Resources

Finance and Administration

Policy NumberName of PolicyResponsible Office
3341-6-1Accident ReportingFinance and Administration
3341-6-2AlcoholFinance and Administration
3341-6-3Use of Amplified Sound on University PremisesFinance and Administration
3341-6-4Athletic/Bowl Game Travel and Entertainment Related
Finance and Administration
3341-6-5Authorization and Award of Capital Construction ProjectsFinance and Administration
3341-6-6BGSU E-Mail AccountFinance and Administration
3341-6-7BGSU Information TechnologyFinance and Administration
3341-6-8Business Entertainment ExpenseFinance and Administration
3341-6-9Campus ID CardFinance and Administration
3341-6-10Cancellation of Student Class Schedule (De-Registration)Finance and Administration
3341-6-11Cash AdvanceFinance and Administration
3341-6-12Cash Collection and Handling PolicyFinance and Administration
3341-6-13Cell Phone ReimbursementFinance and Administration
3341-6-14Cellular ServicesFinance and Administration
3341-6-16Commercialization of BGSU ProductsFinance and Administration
3341-6-17Concealed WeaponsFinance and Administration
3341-6-18Data Use and ProtectionFinance and Administration
3341-6-19Debt PolicyFinance and Administration
3341-6-20Electronic SignaturesFinance and Administration
3341-6-21Faculty and Staff EmailFinance and Administration
3341-6-22Financial Responsibility of Personal PropertyFinance and Administration
3341-6-23Policy on Firearms, Deadly Weapons, and Dangerous
Finance and Administration
3341-6-24Reporting Fraud, Waste, or Abuse of University ResourcesFinance and Administration
3341-6-25Garnishment of WagesFinance and Administration
3341-6-26Holds on Student Delinquent AccountsFinance and Administration
3341-6-27Institutional MembershipsFinance and Administration
3341-6-28InvestmentsFinance and Administration
3341-6-29ITS Computer Lab UtilizationFinance and Administration
3341-6-30ITS Facility RentalFinance and Administration
3341-6-31Key IssuanceFinance and Administration
3341-6-33My VPNFinance and Administration
3341-6-34Policy Regarding Parking RegulationsFinance and Administration
3341-6-36“Persona Non Grata” Status for Campus VisitorsFinance and Administration
3341-6-38Purchasing, Sales, and Disposal of University Property and Asset ControlFinance and Administration
3341-6-39Sensitive Data PrivacyFinance and Administration
3341-6-40Bicycles, Skateboards, and other Personal Conveyance VehiclesFinance and Administration
3341-6-41Social Networking Media PolicyFinance and Administration
3341-6-42Space and Facilities Reservations Including Use of Campus
Finance and Administration
3341-6-43Student EmailFinance and Administration
3341-6-44Tax Exemption CertificatesFinance and Administration
3341-6-45Time ReportingFinance and Administration
3341-6-46University Food Service PolicyFinance and Administration
3341-6-47University Travel ExpenseFinance and Administration
3341-6-48University Vehicle UseFinance and Administration
3341-6-49BGSU Web Privacy PolicyThe Vice President for Finance and Administration
3341-6-50Unmanned Aircraft Systems (Drones and Model Aircraft)Finance and Administration
3341-6-51Individual Membership Payment PolicyFinance and Administration
3341-6-52Acceptable Use of Foundation FundsUniversity Advancement
3341-6-53Information System & Database Decommissioning PolicyFinance and Administration
3341-6-54Programs and Activities with Minor ParticipantsRisk Management
3341-6-55Click-Through Contracts for SoftwareFinance & Administration
3341-6-56Theft Prevention Policy (Red Flag Rules)The Vice President for Finance and Administration and Chief Financial Officer
3341-6-57Web AccessibilityVice President for Student Affairs
Vice President for Finance and Administration
Vice President for Marketing and Brand Strategy
3341-6-58Relocation ExpenseVice President for Finance and Administration
3341-6-59Foreign Gifts and Contracts ReportingVice President for Finance and Administration

Research and Economic Development

Policy NumberName of PolicyResponsible Office
3341-7-1Conflict of Interest in Sponsored Programs & ResearchResearch & Economic Development
3341-7-2CopyrightResearch & Economic Development
3341-7-3Patent PolicyResearch & Economic Development
3341-7-4Research Faculty Administrator Research StipendResearch & Economic Development
3341-7-5Research MisconductResearch & Economic Development
3341-7-6CommercializationResearch & Economic Development
3341-7-7Protection of Human SubjectsResearch & Economic Development
3341-7-8Protection of Vertebrate AnimalsResearch & Economic Development
3341-7-9Use of Controlled Substances in ResearchResearch & Economic Development


Policy NumberName of PolicyResponsible Office
3341-8-1Concussion Management PolicyIntercollegiate Athletics/Director of Athletics
3341-8-2Courtesy Car
Intercollegiate Athletics/Director of Athletics
3341-8-3Student-Athlete Compensation for Use of Name, Image, and Likeness Department of Intercollegiate Athletics 

Development and Advancement Policies

Policy NumberName of PolicyResponsible Office
3341-9-1Foundation Charity and Scholarship DonationsUniversity Advancement
3341-9-2NamingUniversity Advancement
3341-9-3University Libraries GiftUniversity Advancement
3341-9-4FundraisingUniversity Advancement

Marketing and Brand Strategy Policies

Policy NumberName of PolicyResponsible Office
3341-10-1The BGSU LogoMarketing and Brand Strategy
3341-10-2BGSU SignatureMarketing and Brand Strategy
3341-10-3Logotype and GraphicsMarketing and Brand Strategy
3341-10-4The Official Identity ColorsMarketing and Brand Strategy
3341-10-5OMCMarketing and Brand Strategy
3341-10-6Web IdentityMarketing and Brand Strategy

Updated: 11/30/2022 02:13PM