University Policies
The Office of General Counsel is responsible for the housing of all university policies. The policies found on this website are the “official version.” In the event a party wants to create a new policy or change an existing policy, the policy must be reviewed and approved by the Cabinet. The following is a checklist to assist in the policy process. There is also a policy on policy development located under Governance. 3341-1-5. The policy template may be requested by contacting the Office of General Counsel. The template is required to draft a policy. Once the policy has been reviewed and approved for changes or addition by the Cabinet, the policy shall be sent to the Office of General Counsel for formatting and filing. The policy will be posted on the website under university policies and sent to the state for filing pursuant to Senate Bill 3. If there are any questions, they may be directed to gencounsel@bgsu.edu.
Recently Amended Policies
Policy Number |
Name of Policy |
Brief Description of Amendment |
---|---|---|
3341-5-42 | Telecommuting | Amended for clarity to applicability to faculty |
3341-8-1 | Concussion and Head Injury Management | Amended for clarity and conformity to current NCAA standards |
3341-1-11 | Community Health Requirements | New policy authorizing the President or designee, in consultation with the Chief Health Officer, to establish specific health requirements appropriate to current community health risks. |
Policies Amended Since 11/01/2020
Governance
Policy Number | Name of Policy | Responsible Office |
---|---|---|
GOVERNANCE | ||
3341-1-1 | Bylaws of the Board of Trustees | President |
3341-1-2 | Code of Ethics and Conduct Policy | President |
3341-1-3 | Emergency cancellation, Delay and Closing Policy and Procedures | President |
3341-1-4 | Delegation of Management Responsibility | President |
3341-1-5 | Policy on Policy Development for Register | President |
3341-1-6 | Public Records | General Counsel |
3341-1-7 | Delegation of Contract and Signatory Authority | President |
3341-1-9 | Faculty Workload Assignment Policy | President |
3341-1-10 | Furloughs | President |
3341-1-11 | Community Health Requirements | President |
COVID-19 Personal and Community Health Requirements | ||
Academic Charter |
Division of Student Affairs
Policy Number | Name of Policy | Responsible Office |
---|---|---|
3341-2-1 | Addresses | Registration and Records |
3341-2-2 | Advertisement (posters, notices, handbills, fliers, banners, yard signs and electronic media) | Campus Activities |
3341-2-4 | Bathrooms | Residence Life |
3341-2-6 | Conduct Authority | Dean of Students |
3341-2-7 | Conduct Procedures | Dean of Students |
3341-2-8 | Conduct Records Retention | Dean of Students |
3341-2-9 | Consumption | Campus Activities |
3341-2-10 | Department of Recreation and Wellness Food & Drink Concessions, Merchandise Sales, and Sponsorship | Recreation and Wellness |
3341-2-11 | Event Management | Campus Activities |
3341-2-12 | Fire Safety | Residence Life |
3341-2-14 | Fund Raising, Solicitation, and Sales Rules for Student Organizations | Campus Activities |
3341-2-15 | General Rules for University Residence | Residence Life |
3341-2-16 | Guest Speakers | Campus Activities |
3341-2-17 | Housing Acceptance Agreement | Residence Life |
3341-2-18 | Housing Assignments | Residence Life |
3341-2-19 | Interim Measures | Student Affairs |
3341-2-20 | Jurisdiction of the University | Dean of Students |
3341-2-21 | Keys PEDS and Bathroom Codes | Residence Life |
3341-2-22 | Late Night Events | Campus Activities |
3341-2-23 | Laundry | Residence Life |
3341-2-24 | Organizational Responsibility | Dean of Students |
3341-2-25 | Parental Notification | Dean of Students |
3341-2-26 | Personalizing Your Living Space | Residence Life |
3341-2-27 | Political Campaigning | Dean of Students/Office of Residence Life |
3341-2-28 | Prohibited Conduct | Dean of Students |
3341-2-29 | Residential Maintenance | Residence Life |
3341-2-30 | Residential Network Responsible Use | Residence Life Information Technology Services |
3341-2-31 | Residential Conduct Process | Office of Residence Life |
3341-2-32 | Room Checkout | Residence Life |
3341-2-33 | Room Entry | Residence Life |
3341-2-34 | Sanctions | Dean of Students |
3341-2-35 | Student Organization Allocation Board Policy | Campus Activities |
3341-2-36 | Student Organizations | Campus Activities |
3341-2-37 | Student Rights and Responsibilities Policy | Dean of Students |
3341-2-38 | Student Travel | Campus Activities |
3341-2-39 | Student Conduct Appeals | Dean of Students |
3341-2-40 | Student Organizations Contracting | Dean of Students |
3341-2-41 | Title IX Sexual Harassment | Office of Title IX |
3341-2-42 | Service Animal and Assistance Animal Policy | Accessibility Services |
3341-2-43 | Medical Amnesty | Student Affairs |
3341-2-44 | Student Organization Travel | Student Affairs |
3341-2-45 | BGSU Freedom of Expression | Student Affairs |
3341-2-46 | Clean Air & Smoking Policy | Student Affairs |
3341-2-47 | Accommodating Student Pregnancy | Diversity and Belonging |
Academic Affairs
3341-4 – Policies are now incorporated into Human Resources
Human Resources
Finance and Administration
Policy Number | Name of Policy | Responsible Office |
---|---|---|
3341-6-1 | Accident Reporting | Finance and Administration |
3341-6-2 | Alcohol | Finance and Administration |
3341-6-3 | Use of Amplified Sound on University Premises | Finance and Administration |
3341-6-4 | Athletic/Bowl Game Travel and Entertainment Related Expense | Finance and Administration |
3341-6-5 | Authorization and Award of Capital Construction Projects | Finance and Administration |
3341-6-6 | BGSU E-Mail Account | Finance and Administration |
3341-6-7 | BGSU Information Technology | Finance and Administration |
3341-6-8 | Business Entertainment Expense | Finance and Administration |
3341-6-9 | Campus ID Card | Finance and Administration |
3341-6-10 | Cancellation of Student Class Schedule (De-Registration) | Finance and Administration |
3341-6-11 | Cash Advance | Finance and Administration |
3341-6-12 | Cash Collection and Handling Policy | Finance and Administration |
3341-6-13 | Cell Phone Reimbursement | Finance and Administration |
3341-6-14 | Cellular Services | Finance and Administration |
3341-6-16 | Commercialization of BGSU Products | Finance and Administration |
3341-6-17 | Concealed Weapons | Finance and Administration |
3341-6-18 | Data Use and Protection | Finance and Administration |
3341-6-19 | Debt Policy | Finance and Administration |
3341-6-20 | Electronic Signatures | Finance and Administration |
3341-6-21 | Faculty and Staff Email | Finance and Administration |
3341-6-22 | Financial Responsibility of Personal Property | Finance and Administration |
3341-6-23 | Policy on Firearms, Deadly Weapons, and Dangerous Ordinance | Finance and Administration |
3341-6-24 | Reporting Fraud, Waste, or Abuse of University Resources | Finance and Administration |
3341-6-25 | Garnishment of Wages | Finance and Administration |
3341-6-26 | Holds on Student Delinquent Accounts | Finance and Administration |
3341-6-27 | Institutional Memberships | Finance and Administration |
3341-6-28 | Investments | Finance and Administration |
3341-6-29 | ITS Computer Lab Utilization | Finance and Administration |
3341-6-30 | ITS Facility Rental | Finance and Administration |
3341-6-31 | Key Issuance | Finance and Administration |
3341-6-32 | Laptop Loan | Finance and Administration |
3341-6-33 | My VPN | Finance and Administration |
3341-6-34 | Policy Regarding Parking Regulations | Finance and Administration |
3341-6-36 | “Persona Non Grata” Status for Campus Visitors | Finance and Administration |
3341-6-38 | Purchasing, Sales, and Disposal of University Property and Asset Control | Finance and Administration |
3341-6-39 | Sensitive Data Privacy | Finance and Administration |
3341-6-40 | Bicycles, Skateboards, and other Personal Conveyance Vehicles | Finance and Administration |
3341-6-41 | Social Networking Media Policy | Finance and Administration |
3341-6-42 | Space and Facilities Reservations Including Use of Campus Grounds | Finance and Administration |
3341-6-43 | Student Email | Finance and Administration |
3341-6-44 | Tax Exemption Certificates | Finance and Administration |
3341-6-45 | Time Reporting | Finance and Administration |
3341-6-46 | University Food Service Policy | Finance and Administration |
3341-6-47 | University Travel Expense | Finance and Administration |
3341-6-48 | University Vehicle Use | Finance and Administration |
3341-6-49 | BGSU Web Privacy Policy | The Vice President for Finance and Administration |
3341-6-50 | Unmanned Aircraft Systems (Drones and Model Aircraft) | Finance and Administration |
3341-6-51 | Individual Membership Payment Policy | Finance and Administration |
3341-6-52 | Acceptable Use of Foundation Funds | University Advancement |
3341-6-53 | Information System & Database Decommissioning Policy | Finance and Administration |
3341-6-54 | Programs and Activities with Minor Participants | Risk Management |
3341-6-55 | Click-Through Contracts for Software | Finance & Administration |
3341-6-56 | Theft Prevention Policy (Red Flag Rules) | The Vice President for Finance and Administration and Chief Financial Officer |
3341-6-57 | Web Accessibility | Vice President for Student Affairs Vice President for Finance and Administration Vice President for Marketing and Communications |
Policy Number | Name of Policy | Responsible Office |
---|---|---|
3341-7-1 | Conflict of Interest in Sponsored Programs & Research | Research & Economic Development |
3341-7-2 | Copyright | Research & Economic Development |
3341-7-3 | Patent Policy | Research & Economic Development |
3341-7-4 | Research Faculty Administrator Research Stipend | Research & Economic Development |
3341-7-5 | Research Misconduct | Research & Economic Development |
3341-7-6 | Commercialization | Research & Economic Development |
3341-7-7 | Protection of Human Subjects | Research & Economic Development |
3341-7-8 | Protection of Vertebrate Animals | Research & Economic Development |
3341-7-9 | Use of Controlled Substances in Research | Research & Economic Development |
Athletics
Policy Number | Name of Policy | Responsible Office |
---|---|---|
3341-8-1 | Concussion Management Policy | Intercollegiate Athletics/Director of Athletics |
3341-8-2 | Courtesy Car | Intercollegiate Athletics/Director of Athletics |
Development and Advancement Policies
Policy Number | Name of Policy | Responsible Office |
---|---|---|
3341-9-1 | Foundation Charity and Scholarship Donations | University Advancement |
3341-9-3 | University Libraries Gift | University Advancement |
3341-9-4 | Fundraising | University Advancement |
Marketing and Communications Policies
Policy Number | Name of Policy | Responsible Office |
---|---|---|
3341-10-1 | The BGSU Logo | Marketing and Communications |
3341-10-2 | BGSU Signature | Marketing and Communications |
3341-10-3 | Logotype and Graphics | Marketing and Communications |
3341-10-4 | The Official Identity Colors | Marketing and Communications |
3341-10-5 | OMC | Marketing and Communications |
3341-10-6 | Web Identity | Marketing and Communications |