3341-5-4 Administrative Staff Termination and Notice

1. Policy Statement and Purpose

   To define the policy and procedure for the termination of employment of an administrative staff employee.

2. Policy Scope

   This policy applies to administrative staff employees of Bowling Green State University except for employees with an individually negotiated, written, bilateral contract of employment for a fixed term that contains a termination provision.

3. Policy

   An administrative staff employee is an at-will employee and may be involuntarily terminated at any time for cause or without cause.

4. Involuntary Termination Without Cause

   1. Notice

      An administrative staff employee involuntarily terminated without cause may be terminated at any time. The university shall provide notice of the employment termination at least thirty days before the effective date of employment separation. For individuals hired before July 1, 2009, and consecutively employed by the university since then, the university shall provide this notice at least 180 days before the effective date of the employment separation.

   2. Procedure

      Recommendations for termination without cause will be made by an appropriate supervisor, after consultation with Human Resources, to the employee’s appointing authority. The appointing authority will issue the notice of termination.

   3. Financial Exigency

      If the President determines that the university is facing an operating budget deficit that is so significant as to necessitate employee furloughs to achieve a balanced budget, the notice period for any administrative staff employee may be reduced to as few as fourteen days, regardless of length of service.

   4. Grant-funded Positions

      The employment of an administrative staff employee whose position is funded by one or more grants is conditional upon the continuing receipt of grant funds by BGSU. If the grant funding becomes unavailable to BGSU, the individual’s employment shall cease upon the cessation of funding with no advance notice of termination.

5. Involuntary Termination for Cause

   An administrative staff employee involuntarily terminated for cause may be terminated at any time with an immediate effective date of employment separation.

Registered Date: March 17, 2015
Amended Date: January 9, 2023; August 28, 2025