Calendar Training

This page will help guide you through training for Localist, BGSU's Event Calendar Solution. This tool integrates easily with our existing site and is optimized for sharing content across social media channels. It’s easy to use and will allow you to:

  • Publish, manage, and promote your events
  • Increase awareness and discoverability of your events
  • Increase attendance and engagement with your audience

Users that the Marketing and Brand Strategy have identified, include event admins, are now able to log in with their BGSU ID and password to manage content.

Go to the event calendar

BGSU Calendar Guidelines

Localist FAQs

All users with a BGSU username and password will be able to log in and submit an event. Users who require further privileges, such as the ability to review and approve events for their group, will need to reach out to their marketing and brand strategy or fill out this form to receive training and access. Please include your name, title, role in event promotion, and for what department you are requesting access.

To get started:

  • Go to events.bgsu.edu
  • At the top right, click Log In
  • Then click Login with School ID
  • Follow the prompts to log you in
  • Once you’re in, at the top right, hover over the square with the silhouetted avatar inside and click Calendar Admin. This will take you to your localist dashboard.
As an Event Admin, you will be able to approve all the events that come in for your groups. If a basic calendar user submits an event for your group, it will go to pending until you approve it.

Localist will be the central location for all BGSU events on and off campus. Having one calendar tool will help increase discoverability and Search Engine Optimization (SEO) of your events. Localist is replacing Bedework and the Marketing and Brand Strategy department and Information Technology Services are working to update all existing widgets.

If you entered your events into the old calendar tool, Bedework, before July 16, 2018, they have been migrated over to the new calendar system.  

Within AEM, add an event list component to your webpage. In the event list dialog box select your preferred display style, type the number of events you would like to be displayed, then select a filter type, group, keyword, tag, or place.

  • Groups must match the name of your group exactly as it appears in the last part of event calendar group URL...
    • Ex: Recreation and Wellness group URL is https://events.bgsu.edu/group/department_of_recreation_and_wellness
    • The group input for the component would be
      • department_of_recreation_and_wellness
  • Keywords and tags could be used for more specific events within departments or offices
  • Place is used for locations on campus that frequently have events. The place name in the event list component must match the name of the place exactly as it appears in the last part of the event calendar place URL...
    • Ex: Bowen Thompson Student Union place URL is https://events.bgsu.edu/bowen_thompson_student_union
    • The place input for the component would be
      • bowen_thompson_student_union

Yes, if your department, office, or place has been added to the platform, a specific page has been created for it. If your group has not been added to the calendar yet, please contact your marketing and brand strategy manager.

  1. Go to events.bgsu.edu and select submit an event on the right side of the page.submit event
  2. Title
    1. Name: (Required) This will be displayed as the event’s name in the main listing and on corresponding details pages.
    2. After you have entered the event’s name, Localist may display a future duplicates warning below the field, which will detail if there are any possible matching events either in the past or future. It’s a substring match, so if there are three characters in a row anywhere in the title that match an event currently in the system, the warning links will be displayed.name
  3. Description: No character limit. Embedding and HTML is available only to admins.
  4. Start Date: There are several ways you can enter a date: Oct 3, October 3, 10/3, “Next Friday,” “Tomorrow,” 10/3/14, etc. As you type the date below the field will update accordingly.
    • Start / End Time: Use “6pm,” etc. Events do not require these times, but if there is an end time then there should be a start time.
    • Recurs: By default events are set to never recur, but you have the option of daily, weekly or monthly. See Recurring Events article for more information.schedule
  5. Event Place
    • You can either select to manually enter a place name + address (use: option) or you can select a place landing page, which will automatically pull in the saved address.place
    • Use: By selecting this option, you will not be connecting a place landing page and will instead be using a custom location.
    • If you select to use a custom option, such as Use: Centennial Hall, as shown below, then fields for Address and Directions will appear.place selected
    • Room: This can be words or numbers.
  6. Photo
    • Hover over the gray square and a Edit Photo button will appear. Upload Photo will pull from your computer and Browse Library will open a small window to browse previously uploaded photos (this library is not searchable).
  7. Descriptors
    • Filters: Select all that apply.
  8. Ticketing
    • Tickets & Registration can be found in the tab at the very top of the "Add an Event" page.
    • Ticket Cost: Enter any number with accompanying text, such as $50 door. If the event is free then leave this field blank or enter “free.”
    • Ticket URL: This can be any URL. If a price is entered for ticket cost then this button will display Buy Tickets, but if there is not cost or the event is free then this button will display Register.

Additional Details

  • Social Hashtag: When entered, Localist will monitor mentions of the hashtag and take mentions into consideration in the trending algorithm. Do not include the hashtag as it will automatically be added. Note: Only one hashtag can be used.

dashboard

  1. Go to events.bgsu.edu and log in
  2. In the admin dashboard, navigate via Events  then click +Add Event
  3. Title
    • Name: (Required) This will be displayed as the event’s name in the main listing and on corresponding details pages.
    • After you have entered the event’s name, Localist may display a future duplicates warning below the field, which will detail if there are any possible matching events either in the past or future. It’s a substring match, so if there are three characters in a row anywhere in the title that match an event currently in the system, the warning links will be displayed.
      name
  4. Description: No character limit. Embedding and HTML is available only to admins.
  5. Start Date: There are several ways you can enter a date: Oct 3, October 3, 10/3, “Next Friday,” “Tomorrow,” 10/3/14, etc. As you type the date below the field will update accordingly.
    • Start / End Time: Use “6pm,” etc. Events do not require these times, but if there is an end time then there should be a start time.
    • Recurs: By default events are set to never recur, but you have the option of daily, weekly or monthly. See Recurring Events article for more information.schedule
  6. Event Place
    • You can either select to manually enter a place name + address (use: option) or you can select a place landing page, which will automatically pull in the saved address.place
    • Use: By selecting this option, you will not be connecting a place landing page and will instead be using a custom location.
    • If you select to use a custom option, such as Use: Centennial Hall, as shown below, then fields for Address and Directions will appear.place selected
    • Room: This can be words or numbers.
  7. Photo
    • Hover over the gray square and a Edit Photo button will appear. Upload Photo will pull from your computer and Browse Library will open a small window to browse previously uploaded photos (this pool is not searchable).
  8. Descriptors
    • Filters: Select all that apply.
    • Custom Fields: If you have added custom fields to your platform they will be listed after filters.
  9. Ticketing
    • Tickets & Registration can be found in the tab at the very top of the "Add an Event" page.
    • Ticket Cost: Enter any number with accompanying text, such as $50 door. If the event is free then leave this field blank or enter “free.”
    • Ticket URL: This can be any URL. If a price is entered for ticket cost then this button will display Buy Tickets, but if there is not cost or the event is free then this button will display Register.

Additional Details

  • Keywords: This field can be used for SEO purposes or for hidden tagging for widget purposes. These are not displayed publicly.
  • Tags: These are displayed publicly and can be used to group like events that don’t warrant an entire designated filter, such as “Homecoming.”
  • Social Hashtag: When entered, Localist will monitor mentions of the hashtag and take mentions into consideration in the trending algorithm. Do not include the hashtag as it will automatically be added. Note: Only one hashtag can be used.
  • Event Website: This can be any website.
  • Facebook Event Page: Linking to a FB event page will allow Localist to automatically pull in and display RSVPs to the FB event on the Localist event details page.
  • Owner: This field will display the email of user who created the event. If ownership needs transferred, the email just needs changed to the new owner’s email. Note: Events that are added via a bulk upload or feed do not receive an owner.

Settings

  • Allows User Activity: This is checked by default. Unchecking this disables comments, reviews and user-added photos.
  • Allow User Attendance: This is checked by default. Unchecking this disables the “I’m Going” and “Invite Friends” functionalities.

Visibility

  • Visibility: Events can be visible to everyone, visible only to users who are logged in, or 100% hidden from the calendar.
  • Venue Page Only: The event will only display on the place’s landing page.
  • Exclude from Trending: Checking this flag will prevent an event from appearing in the trending list.

Once an event is saved, the form will show that the event is Verified.

All events will be approved by a university calendar editor or event administrator. BGSU reserves the right to approve, reject or make special considerations for any event submitted to the calendar. Currently, event admin rights are assigned by the marketing and communication managers.

Only event admins, selected by marketing and brand strategy, will be able to approve pending events.

To approve an event that has all the required content:

  • Log into Localist
  • Click on "pending" on the middle of your dashboard (or click on Events tab in the left navigation and then click pending)
  • This will take you to a dashboard of all your pending events and along the right hand side there will be an option to "Approve" or "Reject" an event.approve event
  • If you "Approve" an event the event will go live.
  • If you "Reject" an event, you must submit a reason as to why and it will notify the submitter.

To approve an event that you have edited:

  • If you have already opened the event and added or updated the event's content
  • Then scroll up to the top of the page and click the "Approved" checkbox.edited approve event
  • THEN click the red button that says "Save Changes" in the bottom right corner to update the event and make it live to the public
 

If you do not have calendar editing access, you need to contact your respective marketing and communication manager about modifying any previously approved events.

If you are an event admin:

  • Login to Localist and click on the event you want to modify or delete.
  • Once the event is opened, add or change the content in their respective fields
  • Click the red button that says "Save Changes" to save and update the live event.
  • Or click delete if the event needs to be deleted for whatever reason
    • *If the event is canceled, we suggest you keep the event up and retitle it. Type "Cancelled" in front of the title, so that users can still find the event and see that it is cancelled. Then in the description you can put the reason for cancellation, if necessary.