CONTRACTING PROCEDURES AND FORMS
Independent Contractor Agreements are required for all individual contractors performing services at or for BGSU.
• For professional service providers paid by BGSU, use the Independent Contractor Agreement form.
• For professional service providers at zero dollars, use the Independent Contractor Agreement form.
• Speakers at zero dollars do not require a contract and should be documented using the Volunteers @ BGSU process on the Risk Management website.
Please follow the steps below when hiring an independent contractor at BGSU:
Please note: both your department signatory and the Independent Contractor must sign the ICA before it is submitted.
Step #2: Department completes the HR Independent Contractor Determination Form and attaches the signed Independent Contractor Agreement for approval from Human Resources, Purchasing and the Controller's Office.
Step#3: Purchasing sends all additional vendor forms to the Independent Contractor, centrally and securely stores all completed forms and finalizes the vendor-set up process, then notifies the department.
Step#4: Department processes Payment Request in Falcons Purch to pay Independent Contractor.
*per University policy # 3341-1-7
Vendor - Goods and Services
Please work closely with your Purchasing Department Contact for all Goods and Services Agreements.
Purchasing Phone - 419-372-8411
Secure Fax - 419-372-7125
Payment of Business Expenses
Business travel paid by P-Card
Pay for ordinary and necessary business expenses such as lodging, airfare or transportation costs with a P-Card so long as the P-Card rules do not prohibit the transaction.
If an honorarium is involved – any payment in exchange for services
Use the independent contractor process noted above.
Just mileage being paid – essentially dealing with a bona-fide volunteer
Use the volunteer process noted above.