The Arts and Sciences Staff Council is comprised of staff members representing the academic units within the College of Arts and Sciences. The Staff Council shall serve as an advisory and consulting group for the Dean. It will also serve as spokespersons for the concerns and interests of the College's staff members with the unified objective of improving the educational and working environment of the College of Arts and Sciences and Bowling Green State University as a whole.
Arts and Sciences Staff Council By-Laws
The name of this organization shall be:
College of Arts and Sciences Staff Council
Section 1. The College of Arts and Sciences Staff Council, hereinafter referred to as “A&S SC” shall serve:
- as an advisory and consulting group for the Dean;
- as spokespersons for the concerns and interests of the College's staff members with the unified objective of improving the educational and working environment of the College and the University as a whole.
Section 2. The A&S SC is not a forum for personal grievances or complaints.
Section 1. The A&S SC shall be composed of:
- nine (9) voting members:
- two (2) representatives:
- one (1) from Administrative Staff and one (1) from Classified Staff from each Division and the College Office (totaling eight representatives); and
- one (1) at-large representative.
- three (3) non-voting liaisons comprised of:
- one (1) representative of the Administrative Staff Council (Chair or his/her designee);
- one (1) representative of the Classified Staff Council (Chair or his/her designee); and
- one (1) representative serving as the designee of the Dean, and will serve as an Ex Officio member.
- two (2) representatives:
The A&S SC Chairperson reserves the right to invite staff members to meetings to provide expertise or guidance. (Definitions of Divisions are outlined in the Standard Operating Procedures, hereafter referred to as the “SOP”).
Section 2. All regular staff employees of the College, full or part-time, are eligible to serve after a continuous four (4) month period of employment at Bowling Green State University.
Section 3. A&S SC members will be elected as outlined in the SOP.
Section 4. If the staff member who is elected is unable to serve, the staff member receiving the next highest number of votes from the same Division and area will be elected (area and Division as defined in the SOP).
Section 5. All representatives will serve two (2) year terms; these terms will be staggered so that each year's A&S SC will consist of both new and veteran representatives, thereby ensuring continuity.
- Only during the first election, one-half (1/2) of those members elected will serve a one (1) year term so terms are staggered from thereon (per guidelines addressed in the SOP).
Section 6. A&S SC representative's term of office shall run from July 1 through June 30, to ensure consistency through the entire academic year.
Section 7. If a sitting elected A&S SC member is no longer able to serve, a representative will be chosen (per guidelines addressed in the SOP).
Section 8. A&S SC representative's seat shall be declared vacant when the following conditions occur:
- When employment status changes, causing him or her to no longer meet the A&S SC's eligibility requirements.
- When a member is absent without just cause from three consecutive regular meetings, he or she may be dismissed from the A&S SC by a simple majority vote.
Section 1. The A&S SC shall have the general authority, subject to the approval of the Dean of the College of Arts and Sciences or his/her representative, to draw up rules and regulations and elect officers to facilitate its own operations.
Section 2. The A&S SC may examine and make recommendations to the Dean of the College of Arts and Sciences, or his/her designated representative, on any staff issues within his or her division; however, the A&S SC's primary focus shall be on those matters which have an impact on the working conditions and employment of the entire College's staff members.
Section 3. The A&S SC may request to review appropriate reports and/or receive informal briefings on all aspects of College and University life affecting staff members.
Section 4. Any resolutions adopted by the A&S SC shall be referred to the Dean of the College of Arts and Sciences, or his/her designated representative for further action.
Section 1. The officers of the A&S SC shall consist of a Chairperson and Recording Secretary. The Chairperson and Recording Secretary of the A&S SC shall be voting staff representatives nominated by other A&S SC members, or themselves, and elected by a simple majority vote via secret ballot for a one (1) year term.
Section 2. The first election shall take place at the first meeting after election of the A&S SC. Subsequently, officers shall be elected at the beginning of each new term year.
Section 3. The term of elected officers of the A&S SC shall be from July 1 through June 30. Officers may be elected to serve consecutive terms.
Section 4. The Chairperson shall preside at A&S SC meetings. The Chairperson shall also, with the help of the Recording Secretary, develop the agenda for regular meetings, convene special meetings when deemed necessary, appoint subcommittees, enforce A&S SC regulations, and oversee A&S SC activities and communications.
Section 5. The Recording Secretary shall assume the duties of the Chairperson when necessary and otherwise carry out responsibilities delegated by the Chair.
Section 6. The Recording Secretary will inform A&S SC members of scheduled meetings, record the minutes of all A&S SC meetings, and post to the College of Arts and Sciences public website. The Recording Secretary will also maintain A&S SC meeting attendance records and inform the Chairperson if any member has three (3) consecutive unexcused absences.
Section 7. An office shall be declared vacant if the officer is no longer a member of the A&S SC because of resignation or dismissal (See Article 3, Section 8).
Section 8. In the event of a vacancy in the office of Chairperson, the Recording Secretary shall assume the duties of the Chair until a special election can be held at the next regularly scheduled A&S SC meeting to fill the vacancy. In the event of a vacancy in the office of the Recording Secretary, a special election shall be held to fill the vacancy.
Section 1. All meetings of the A&S SC shall be governed by the Robert’s Rules of Order.
Section 2. The A&S SC shall convene a minimum of one (1) time per semester, at a time convenient for all members. Additional meetings as needed, may be called by the Dean, his/her designated representative, or the A&S SC Chairperson.
Section 3. All College of Arts and Sciences staff employees may introduce agenda items for the A&S SC's consideration by contacting their staff representative, the A&S SC Chairperson, or the Recording Secretary.
Section 4. In a timely manner preceding each meeting, the Recording Secretary shall send an agenda and minutes from previous meeting to all A&S SC members and confirm the meeting location.
Section 5. A simple majority of the voting A&S SC membership shall constitute a voting quorum for transacting business. Voting shall be by a show of hands except for election of officers.
Section 6. Approved minutes of A&S SC meetings shall be distributed to all College Arts and Science staff employees via e-mail or A&S SC public website.
These bylaws shall be adopted by a majority vote of all current College of Arts and Sciences staff members.
These bylaws can be amended at any regular meeting of the A&S SC with at least a quorum of voting A&S SC membership present. The motion will carry with a two-thirds (2/3rds) majority vote, provided that the amendment has been previously submitted in writing to the A&S SC membership. Prior to a vote, all proposed changes must be distributed to all College of Arts and Sciences staff members so that they have the opportunity to voice their agreement or disagreement through their A&S SC representatives.
In the event that any portion of the A&S SC bylaws is invalidated, for any reason, this shall not invalidate any other portion of the bylaws.
Recommended by A&S Staff Council Task Force on January 23, 2019.
Approved by Vote of Arts and Sciences Staff Members on January 31, 2019.