Advertising and Marketing

Campus Update is a campus-wide newsletter sent to BGSU emails every Tuesday and Thursday. Student organizations can promote their events and initiatives by submitting a request to be featured. Be sure to check ahead of time the Campus Updates Submission Requirements and Guidelines.

Submit a request for Campus Update.

Students, faculty, staff and other members of the University community may place posters, notices, or fliers on University kiosks and general-purpose bulletin boards only. All postings must be sponsored by a University organization, department or office. There is no posting permitted on departmental bulletin boards within academic buildings without the permission of that department. Use of bulletin boards for departmental use only will be in accordance with the rules of the department. 

To get your poster and/or flyer approved to be distributed into Residence Halls, you must physically bring your marketing material to BTSU 401 for a stamp of approval. After the approval process, staff from Residence Life will put it into mail boxes to be distributed.

Distribution or posting of advertisements, within University residences and dining facilities other than the Bowen-Thompson Student Union dining facilities shall be in accordance with the Community Living Standards, found in the Student Handbook. 

Learn How/Where to Get Your Poster Approved

Need to Create Marketing Materials? For any physical marketing creation needs, visit the Poster Room located on the fourth floor of the Bowen Thompson Student Union in room 406. This space is stocked with craft materials, paint, and much more to help you design posters, banners, and other marketing materials for your organization. Supplies and materials for organizations are continually added to the space. If you do not find what you are looking for, please reach out to engage@bgsu.edu so we can help stock the space with materials organizations need!

Student Organizations can submit their event to be posted on the University calendar. This is a great way to advertise upcoming events that are open to the public. When submitting your event, if you tag your group with "Student Organization" it will land on the student organization homepage as upcoming events. Learn how to submit a calendar event!

 Submit your event

Once you register your event with the Office of Student Engagement through the Event Registration form on Presence, this will have your event transfered through an automatic feed import to the BGSU Events Calendar once approved. This is a great way to have your event located both within presense as well as on the events calendar. 

Student organizations can feature their organizations, events, and programs through their own social media accounts as well as multiple campus run accounts. If you would like to request for @officialBGSU to share about your student groups event, initative, story, etc, complete this request form. (Submitting a request does not guarantee sharing, but all requests will be considered.) Be sure to submit your request ahead of time.

Student organizations can also be featured on the Student Engagement Instagram through the Student Org Spotlight. This is another great opportunity to get your organizations name out to BGSU students. 

Request a Student Org Spotlight

Table Space Policy

There are designated tables in the Bowen-Thompson Student Union that registered student organizations (RSO) and/or University departments may reserve. No outside organization is permitted to reserve table spaces on campus unless approved by the C&ES office. These table space rules apply to any table space location, inside any campus building or in a dedicated outdoor space location. Additional table space rules are as follows:

• Facial coverings must be worn at all times except when actively eating or drinking indoors. No facial covering is required outdoors.
• No more than two people are permitted at any indoor table location at one time, outdoor table spaces do not have a limit as to the number of persons present.
• Fundraising is permitted for RSO’s at designated table spaces.
• If a 3rd party partner is assisting with a fundraiser, a member of the RSO must remain present at all times with their partner, AND that partner must be listed in the By-Laws of the RSO.
• Any food product sold at a table, or anywhere on campus, must be individually wrapped and identified as a low-risk product as per the University Food Service Policy.
• Items sold cannot be in direct competition with any items sold by BGSU Dining, Falcon Outfitters or any other approved vendor as determined by C&ES authorized staff and/or BGSU Purchasing.
• No credit card solicitations are permitted
• Distribution of products or information by means involving shouting, yelling, or physically approaching individuals is prohibited, as is any interference with normal University functions or interruption of the free flow of traffic, inside or outside of buildings.
• All literature distributed must clearly identify the RSO or Department. Literature cannot be scattered around a facility, but rather must be distributed from the tabling location.
• No amplified sound may be used and any music/sound played from any electronic device must not be audible when more than 10 feet from the designated table space.

The use of chalk by members of the University community to publicize campus events on sidewalks is permitted.

• Spray or paint chalk are not permitted. 
• Messages must be at least 20 feet from the entrance of any University building and must not be under any overhang. 
• Messages or information that violate University policy are subject to removal at the expense of the advertiser. 
• The use of chalk on buildings or any other University structure is prohibited.

Need to create marketing materials? For any physical marketing creation needs, visit the poster room located on the fourth floor of the Bowen Thompson Student Union. This space is stocked with craft materials, paint and much more to help you design posters, banners and other marketing materials for your organization. Supplies and materials for organizations are continually added to the space. If you do not find what you are looking for, please reach out to engage@bgsu.edu.