Resources
This page is your one-stop resource for everything your student organization needs to thrive.
From registering your org and getting recognized, to accessing campus tools and securing your spot at Campus Fest — it all starts here.
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Step One: Transition your Organization in Presence:
Every May- August student organizations are required to re-register. Annual re-registration is required to maintain active status as an organization at BGSU and provides your organization with training, resources, and support structures that are designed to help you reach your goals!
See the steps to take in Presence
1. Minimum of three (3) executive officers
- President
- Treasurer*
- Vice president
Officers must be full-time BGSU students unless they are in their graduating semester; in good standing; and maintain a minimum cumulative 2.25 GPA. The GPA required by their organization’s local or national constitution may be higher than the university’s requirement, and the officers and advisors are expected to enforce such requirements. *President & Treasurer cannot be the same person
2. A minimum of 10 student organization members
3. Must have an advisor
- Individual must be a full-time or part-time BGSU employee (faculty or staff)
- Organizations can have co-advisors, if the advisor is a graduate student they must be contracted to advise AND there must be a permanent BGSU employee listed
4. An updated student organization constitution (within the last 2 years)
Step Two: Organization Training
All required student organization training is hosted through the Bridge Training System. Training access instructions will be sent via email to student leaders. Training is required for both the Organization President and Treasurer. If you have question about training email engage@bgsu.edu
If either position is elected during the academic year, that individual will be expected to complete it upon taking office.
Student Organizations can be placed on several registration statuses throughout the year. These statuses include active, inactive, frozen, or in transition.
Active
Registration requirements have been completed, and all necessary information has been provided.
Inactive
Organizations who are no longer active/operating at BGSU. Student organizations are moved to this category when they have been inactive for more than one academic year.
Frozen
Registration requirements are not completed, and the registration deadline has passed. Organizations may be missing one or more registration requirements and can become active after completing the remaining requirements.
In Transition
Registration for all organizations is open and will reflect that they are In Transition on Presence. Student Organization Re-reg occurs once an academic year and opens at the end of April.
Step One: Search Presence
Before applying, search the Presence platform to determine whether a similar organization already exists. BGSU currently has over 360 student organizations.
Step Two: Submit the New Student Organization Interest Form
Once you have the approval to start your organization's registration process. Please note that there may be extra steps needed based on your organization’s content/purpose before you complete the registration form.
Step Three: Complete the Registration Form
Once approved to move forward, you will need to submit the official registration form. Please note that not every field is required (e.g., social media handles). Organizations are required to have the following requirements listed above under "Registration requirements"
Step Four: Complete NSO Training Modules
After all the steps above are complete your new organization President and Treasurer will be enrolled in mandatory training. All courses are available and encouraged for the rest of the executive board to complete.
Step Five: Schedule a New Student Organization (NSO) Meeting
During this required meeting, your group will:
- Review your registration submission
- Develop a one-page plan to support your organization’s development
- Receive your organization’s program code
Step 6: Final Approval
Once all steps are complete, your organization will officially be recognized. To remain in good standing, your group must meet with a member of the Student Organization Development Team at least once during the following semester.
Every student organization must submit an updated constitution during every registration cycle or when registering a new student organization. Constitutions are required to be updated/reviewed every two years.
When creating your constitution, the following sections are recommended
- Organization Name
- Affiliations
- Purpose, Mission, and Goals
- Objectives
- University Non-Discrimination Policy
- Membership Eligibility
- Executive Board Eligibility and Qualifications
- Grounds for removal
- Executive Board
- MUST have a President, Vice president, and Treasurer
- Treasurer and President cannot be the same person.
- Must be full-time BGSU students unless they are in their graduating semester; in good conduct standing; and maintain a minimum cumulative 2.25 GPA.
- Committees
- Advisor
- Dissolution of Organization
- Types & Occurrences of Meetings
- Special Meetings
- Quorum
- Parliamentary Procedure
- Meeting Minutes and Records
- Treasurer information
- Financial Policies & Procedures
- Dissolution of Organization - Funds
- Making Amendments
- Ratifications
*Please note that anything italicized is required and all constitutions should include the date the constitution was last updated/reviewed
Students can use the following resources when developing their constitutions.
New student organizations are either brand-new organizations to Bowling Green State University or pre-existing student organizations who have not been active for 3+ years.
Only current BGSU students are able to start the registration process for a new student organization. Staff/Faculty, community members, alumni, or campus partners cannot start, manage, or drive the new student organization process.
Potential New Student Organizations: To ensure all steps are completed before the end of the semester, students must start the registration process by October 27th during the Fall semester, and by March 28th of Spring semester. If the interest form is completed in-between the deadline, we cannot guarantee your registration will be reviewed/approved by the end of the semester.
Re-registration: Registration opens at the end of each academic year in April and always closes about a week before Campus Fest.
Registration has different approval steps and until all of those steps are completed your changes will not appear. Submitting the form more than once will push your organization to the back of the review process.
Have questions about policies, processes and resources for organizations? Check out the student organization guide!
Registration for the Fall 2025 Campus Fest closes on August 29th and will only remain open if there are spots available. For Fall Campus Fest, Student organizations, departments, and community groups can sign up to host a table.
***Please note the Spring Campus Fest only permits student organizations to register.
As long as you submit the form, your spot is reserved. If you are a student organization, you must complete your organizations registration to hold your spot. If your registration is not complete, we will offer your table to another organization.
- Fall - table assignments are sent at least 48 hours before the event.
- Registration includes one 6-foot table (some tables may be 8 feet). Do not bring large items that cannot fit within your 6-foot space. Chairs will not be provided. If chairs are needed, please request them in the accessibility section of the form (maximum of two chairs per table). Requests for specific table locations cannot be guaranteed.
- Spring – table assignments are given in person during check-in
- Registration includes one 6-foot table (some tables may be 8 feet). Do not bring large items that cannot fit within your 6-foot space. Chairs will be provided
Participating groups are allowed to hand out/give away information and goods, but all sale of goods, products, services, etc. is prohibited. Credit card solicitation and promotion of alcohol or marketing for the availability of alcohol at events are prohibited.
You are responsible for transporting your own belongings to your table. There will be some walking and carrying required. If you need to transport heavy items, you should plan to bring a dolly or hand truck with you as none will be provided. Driving onto campus is PROHIBITED.
Updated: 11/13/2025 02:02PM