Resources
This page is your one-stop resource for everything your student organization needs to thrive.
From registering your org and getting recognized, to accessing campus tools and securing your spot at Campus Fest — it all starts here.
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Step One: Transition your Organization in Presence:
Every May- August student organizations are required to re-register. Annual re-registration is required to maintain active status as an organization at BGSU and provides your organization with training, resources, and support structures that are designed to help you reach your goals!
See the steps to take in Presence
1. Minimum of three (3) executive officers
- President
- Treasurer*
- Vice president
Officers must be full-time BGSU students unless they are in their graduating semester; in good standing; and maintain a minimum cumulative 2.25 GPA. The GPA required by their organization’s local or national constitution may be higher than the university’s requirement, and the officers and advisors are expected to enforce such requirements. *President & Treasurer cannot be the same person
2. A minimum of 10 student organization members
3. Must have an advisor
- Individual must be a full-time or part-time BGSU employee (faculty or staff)
- Organizations can have co-advisors, if the advisor is a graduate student they must be contracted to advise AND there must be a permanent BGSU employee listed
4. An updated student organization constitution (within the last 2 years)
Step Two: Organization Training
All required student organization training is hosted through the Bridge Training System. Training access instructions will be sent via email to student leaders. Training is required for both the Organization President and Treasurer. If you have question about training email engage@bgsu.edu
If either position is elected during the academic year, that individual will be expected to complete it upon taking office.
Student Organizations can be placed on several registration statuses throughout the year. These statuses include active, inactive, frozen, or in transition.
Active
Registration requirements have been completed, and all necessary information has been provided.
Inactive
Organizations who are no longer active/operating at BGSU. Student organizations are moved to this category when they have been inactive for more than one academic year.
Frozen
Registration requirements are not completed, and the registration deadline has passed. Organizations may be missing one or more registration requirements and can become active after completing the remaining requirements.
In Transition
Registration for all organizations is open and will reflect that they are In Transition on Presence. Student Organization Re-reg occurs once an academic year and opens at the end of April.
Interested in creating a new student organization at Bowling Green State University? The New Student Organization process helps students develop sustainable, student-led organizations that provide meaningful involvement opportunities and contribute positively to the BGSU community.
A New Student Organization is either:
- A brand-new student-led organization seeking recognition at BGSU
- A previously recognized student organization that has been inactive for three or more years
Before submitting an interest form, review the organizations currently registered in Presence. With more than 350 student organizations at BGSU, there may already be an organization with a similar purpose or opportunities for collaboration.
Consider the following questions:
- Does an organization with a similar purpose already exist?
- Could your idea become a program or committee within an existing organization?
- What unique need will your organization meet?
- How will your organization benefit the BGSU community?
Organizations with significant overlap may be asked to meet with a similar organization or a member of the Student Organization Development Team before moving forward.
Step One: Submit the New Organization Interest Form
Student organizers must complete the New Organization Interest Form.
The form provides preliminary information about the proposed organization, including its purpose, leadership, intended membership, and anticipated campus impact.
After submission, the Student Organization Development Team will review the information provided.
Step Two: Consultation Meeting, If Required
Following the review of the interest form, student organizers may be asked to attend a consultation meeting before moving forward.
A meeting may be required when:
- The proposed organization has a similar mission to an existing organization
- Additional information is needed
- There are questions about leadership or sustainability
- The organization has a complex structure or national affiliation
- Additional guidance would help strengthen the proposal
Organizations approved to continue will be invited to complete the New Organization Proposal.
Step Three: Complete Registration Requirements
Organizations approved through the proposal process must complete the official registration requirements and submit the Organization Registration Form.
Organizations must have at least three separate executive officers:
- President
- Vice President
- Treasurer
- Be full-time BGSU students unless they are in their graduating semester
- Be in good conduct standing
- Maintain a minimum cumulative 2.25 GPA
- Organizations may establish higher eligibility requirements through their local or national governing documents.
Advisor:
- All recognized student organizations must have an advisor who is a full-time BGSU faculty or staff member.
- Graduate students may serve as advisors only when advising responsibilities are included in their official job duties.
- Membership Roster
- New organizations must submit a complete membership roster with at least 10 currently enrolled BGSU students.
Constitution
Organizations must submit a student organization constitution that outlines the group’s purpose, membership expectations, officer structure, elections, meetings, financial procedures, and amendment process.
Step Four: Official Recognition
Once all registration requirements have been reviewed and approved, the organization will become an officially recognized BGSU student organization.
New organizations will complete:
- A 30-day check-in with the Student Organization Development Team
- An end-of-year review focused on progress, officer transitions, re-registration, and future goals
Submission Deadlines
To allow adequate time to complete the recognition process, New Organization Interest Forms should be submitted by:
- Fall Semester Deadline: October 27
- Spring Semester Deadline: March 28
Forms submitted after these deadlines may continue through the development process but are not guaranteed recognition before the end of the semester.
Submissions received during the summer may experience additional processing delays.
Need more help? Check out some Frequently Asked Questions
Every student organization must submit an updated constitution during every registration cycle or when registering a new student organization. Constitutions are required to be updated/reviewed every two years.
When creating your constitution, the following sections are recommended
- Organization Name - Full name and acronyms if they are applicable
- Affiliations
- Purpose, Mission, and Goals
- Objectives
- University Non-Discrimination Policy
- Membership Eligibility
- Executive Board Eligibility and Qualifications
- Grounds for removal
- MUST have a President, Vice president, and Treasurer
- Treasurer and President cannot be the same person.
- Must be full-time BGSU students unless they are in their graduating semester; in good conduct standing; and maintain a minimum cumulative 2.25 GPA.
- Committees
- Full-time Faculty or Staff Advisor
- Dissolution of Organization
- Types & Occurrences of Meetings
- Special Meetings
- Quorum
- Parliamentary Procedure
- Meeting Minutes and Records
- Treasurer information
- Financial Policies & Procedures
- Dissolution of Organization - Funds
- Making Amendments
- Ratifications
*Please note that anything italicized is required and all constitutions should include the date the constitution was last updated/reviewed
Students can use the following resources when developing their constitutions.
New student organizations are either brand-new organizations to Bowling Green State University or pre-existing student organizations who have not been active for 3+ years.
Registered Student Organizations must be created and led by students.
Student leaders are responsible for:
- Establishing the organization’s goals and direction
- Creating membership requirements
- Selecting officers
- Determining budget priorities
- Planning events and activities
- Making major organizational decisions
Faculty, staff, departments, campus offices, alumni, and external organizations may support student organizations but may not create, manage, direct, or control the organization or the recognition process.
Potential New Student Organizations: To ensure all steps are completed before the end of the semester, students must start the registration process by October 27th during the Fall semester, and by March 28th of Spring semester. If the interest form is completed in-between the deadline, we cannot guarantee your registration will be reviewed/approved by the end of the semester.
Re-registration: Registration opens at the end of each academic year in April and always closes about a week before Campus Fest.
Registration has different approval steps and until all of those steps are completed your changes will not appear. Submitting the form more than once will push your organization to the back of the review process.
Have questions about policies, processes and resources for organizations? Check out the student organization guide!
Registration for the Fall 2026 Campus Fest closes on Aug. 26 and will only remain open if there are spots available. For Fall Campus Fest, Student organizations, departments, and community groups can sign up to host a table.
***Please note the Spring Campus Fest only permits student organizations to register.
As long as you submit the form, your spot is reserved. If you are a student organization, you must complete your organizations registration to hold your spot. If your registration is not complete, we will offer your table to another organization.
- Fall - table assignments are sent at least 48 hours before the event.
- Registration includes one 6-foot table (some tables may be 8 feet). Do not bring large items that cannot fit within your 6-foot space. Chairs will not be provided. If chairs are needed, please request them in the accessibility section of the form (maximum of two chairs per table). Requests for specific table locations cannot be guaranteed.
- Spring – table assignments are given in person during check-in
- Registration includes one 6-foot table (some tables may be 8 feet). Do not bring large items that cannot fit within your 6-foot space. Chairs will be provided
Participating groups are allowed to hand out/give away information and goods, but all sale of goods, products, services, etc. is prohibited. Credit card solicitation and promotion of alcohol or marketing for the availability of alcohol at events are prohibited.
You are responsible for transporting your own belongings to your table. There will be some walking and carrying required. If you need to transport heavy items, you should plan to bring a dolly or hand truck with you as none will be provided. Driving onto campus is PROHIBITED.
Updated: 08/10/2026 03:55PM