Funding for Professional Development

Guidelines for Funding for Professional Development (FPD)

The BGSU Graduate Student Senate is pleased to facilitate professional development for graduate students by providing funds which graduate students may apply for at the beginning of each semester. Funding for professional development (FPD) is designed to supplement costs for graduate students participating in professional activities (i.e. conferences, memberships, workshops, recitals, etc) and research materials. 


*Applicants must be enrolled within BGSU's Graduate College for at least 4 credit hours in the semester they seek funding, except that applicants for Summer funding must be enrolled in at least 4 credits for the following Fall semester.

*Applicants must be in good standing with the Graduate College

*The applicant's department must be in good standing with Graduate Student Senate (GSS). Applicants from departments not in good standing with GSS will not be considered for FPD. Applicants are responsible for knowing this information. 

*Each student must fill out an application, completely independent of any other student. NO GROUP APPLICATIONS WILL BE CONSIDERED. 

*Only one FPD application accepted per activity per student. 

*A student may apply for multiple activities within a semester. Each professional development activity will require a separate application. 

*FPD funding is intended to reimburse students, not departments, for professional development expenses. 

Guidelines for Decisions  

       *Preference will be given to new applicants who have not received professional development funding in this fiscal year.
  • You will receive an email notification of your award status on or before Friday, March 1, 2019 from the GSS Treasurer.
  •  Upon receiving an FPD award, receipts for expenses and proof of attendance should be submitted to Chrome River. This should be done within 30 days of the proposed FPD activity OR within 30 days of receiving vendor confirmation (for applications with pending approvals). See GSS FPD webpage for details.
  • Applications will be evaluated using the criteria found below.

Criteria for FPD

All applications will be evaluated using the following criteria:

*Explanation of how this professional development (PD) activity connects to the idea of BGSU as a public university serving the public good

*Clear objectives to how the PD activity will contribute to your professional developmentCrit

*Application professionalism (Have you put care into your application? Are all questions thoroughly answered? Has it been thoroughly proofread for errors?)

*External funding sources

*Application number

*Breadth of Activity (Is it national, regional, or local?)

*Distance and means of travel

*First PD application ever

*Job search status

*Leadership/specific role in the organization

*Networking opportunity

Additionally, applications for conference presentations will include the following criteria:

*Type of authorship (Only author, first author, or contributing author)

*Peer reviewed/refereed conference?

In addition, all award recipients are required to email in a short (about 150 words) reflection after their activity about how it contributed to their professional development. These should be emailed to

**Please note that your Chrome River report will not be approved until this reflection is   submitted. This must be done within 30 days of participating in your proposed PD activity. Late or missing reflections will result in a voiding of your award**

Funding Guidelines and Appropriate Use of FPD

  • FPD Travel Reimbursements will be considered only for out-of-pocket expenses related to transportation, lodging, and registration or for professional membership fees.
  • FPD will not be provided for meals, food expenses, or other social activities. Mileage is in compliance with the university mileage reimbursement policy found here
  • Award amounts in most cases vary from $50-$300 per event. The actual amount received is dependent upon the number of applications received, level of participation, and funding available within any given semester.
  • Applicants may only apply for FPD during the defined period of time.
  • Employees who travel on university business are encouraged to incur the lowest practical and reasonable expense while still traveling in an effective and timely manner. Those traveling on university business are expected to avoid impropriety, or the appearance of impropriety, in any travel expense. Employees should conduct university business with integrity, in compliance with applicable laws and Ohio Ethics guidelines, and in a manner that excludes consideration of personal advantage. Should an expense be incurred that is subsequently determined to be improper or in excess of normal costs of travel, the traveler may not be fully reimbursed.

Application Process

Complete the application found at the link below. Hit submit. It's that simple! Remember to submit a different application for each activity. If you submitted an application and would like to ensure that it submitted correctly, please email the GSS email account at (

Reimbursement Process

The University now uses Chrome River to process reimbursements. For information on how to use Chrome River, please click here.

If possible, bring receipts and proof of attendance if funds are used for travel (something which can only be obtained at the event, such as a program or name badge) to the GSS office within one month AFTER the event. The office cannot and will not accept receipts before the date of the event. 

If you are receiving funds from your department take your receipts to them first, then ask them to forward the Chrome River travel reimbursement form and receipts to the GSS office before sending it to Accounts Payable.  Add Alexia Coffman as a delegate. GSS will then add your GSS awarded funds to the form and send it forward to the business office. If you don't have department funding, scan receipts and email to Alexia Coffman at

About Receipts

Receipts must show that the applicant paid for the expense.  If another party paid for the expense the attendee must have documentation which includes a copy of the receipt from the billing party (such as the hotel or airline) and a statement from the person who paid verifying that they received compensation from the applicant.  If you have any question regarding receipts or filing for your reimbursement please contact Alexia Coffman at

Funding Dates and Deadlines

  • Spring 2019 Activity Date Range: Wednesday, January 2, 2019 - Sunday, May 19, 2019
  • Application Deadline – Thursday, February 14, 2019 by 11:59 pm 
  • Application Link – The application is located on the GSS Canvas page under "Modules"

                                    MyBGSU -> GSS Canvas Page -> Modules -> Application