Funding for Professional Development

Guidelines for Funding for Professional Development (FPD)- Fall 2019

Welcome! The BGSU Graduate Student Senate is pleased to facilitate professional development for graduate students by providing funds which graduate students may apply for at the beginning of each semester.  Funding for Professional Development (FPD) is designed to supplement costs for graduate students participating in these activities.

FPD is offered in three categories: Membership in Professional Organizations, Academic Conference (Presenting or Attending) and Other Professional Development Activities.  If you wish to apply for more than one category, you must submit a new application for every activity.

Activity date range: Monday, August 26, 2019 - Tuesday, December 31, 2019

Applications are due NO LATER THAN 11:59 pm on Monday, September 30, 2019.

Applicants will be notified of the award status on or before Friday, October 25, 2019.

Please contact GSS Vice President, Ashley Hendricks ( with any questions/concerns

  • Applicants must be enrolled within BGSU's Graduate College for at least 4 credit hours in the semester they seek funding. Applicants for Summer funding must be enrolled in EITHER 4 credits for Summer 2019 or Fall 2019.
  • Applicants must be in good standing with the Graduate College.
  • The applicant's department must be in good standing with Graduate Student Senate (GSS). Applicants from departments not in good standing with GSS will not be considered for FPD. Applicants are responsible for knowing this information.
  • Each student must fill out an application, completely independent of any other student. NO GROUP APPLICATIONS WILL BE CONSIDERED.
  • A student may apply for multiple activities within a semester. Each professional development activity will require a separate application.
  • FPD funding is intended to reimburse students, not departments, for professional development expenses. 
  • Incomplete applications will not be considered. 
  • Preference will be given to new applicants who have not received professional development funding in this fiscal year.
  • Upon receiving an FPD award, receipts for expenses and proof of attendance should be submitted to Chrome River. This should be done within 30 days of the proposed FPD activity OR within 30 days of receiving vendor confirmation (for applications with pending approvals).
Evaluation Critera
  • Explanation of how this professional development (PD) activity connects to the idea of BGSU as a public university serving the public good
  • Clear objectives to how the PD activity will contribute to your professional developmentCrit
  • Application professionalism (Have you put care into your application? Are all questions thoroughly answered? Has it been thoroughly proofread for errors?)
  • External funding sources
  • Total number of overall applications
  • Breadth of Activity (Is it national, regional, or local?)
  • Distance and means of travel
  • First PD application ever
  • Job search status
  • Leadership/specific role in the organization
  • Networking opportunity

Additionally, applications for conference presentations will include the following criteria:

  • Type of authorship (Only author, first author, or contributing author)
  • Peer reviewed/refereed conference?
Funding Guidelines and Appropriate Use of FPD
  • FPD Travel Reimbursements will be considered only for out-of-pocket expenses related to transportation, lodging, and registration or for professional membership fees.
  • FPD will not be provided for meals, food expenses, or other social activities. Mileage is in compliance with the university mileage reimbursement policy found here.
  • Award amounts in most cases vary from $50-$300 per event. The actual amount received is dependent upon the number of applications received, level of participation, and funding available within any given semester.
  • Applicants may only apply for FPD during the defined period of time.
  • Employees who travel on university business are encouraged to incur the lowest practical and reasonable expense while still traveling in an effective and timely manner. Those traveling on university business are expected to avoid impropriety, or the appearance of impropriety, in any travel expense. Employees should conduct university business with integrity, in compliance with applicable laws and Ohio Ethics guidelines, and in a manner that excludes consideration of personal advantage. Should an expense be incurred that is subsequently determined to be improper or in excess of normal costs of travel, the traveler may not be fully reimbursed.
Application Process

Complete the application found on the canvas shell. Remember to submit a different application for each activity. If you submitted an application and would like to ensure that it submitted correctly, please email the GSS email account at (

All current graduate students should have access to the Graduate Student Senate Canvas shell. Please look under "all courses" in your canvas account to find it. If you believe you should have access to the canvas shell but do not, please contact in advance of the deadline. 

Reimbursement Process

In addition, all award recipients are required to email in a short (about 150 words) reflection after their activity about how it contributed to their professional development. These should be emailed to

The reimbursement process will not be initiated until this reflection is received. After this, please expect your reimbursement to be complete four to six weeks after correctly submitting to Chrome River. Chrome River is the reimbursement software used by BGSU. If you are offered funding, more detailed information on how to submit for reimbursement will be included with your letter. 

**Please note that your Chrome River report will not be approved until this reflection is   submitted. This must be done within 30 days of participating in your proposed PD activity. Late or missing reflections will result in a voiding of your award**

About Receipts

Receipts must show that the applicant paid for the expense.  If another party paid for the expense the attendee must have documentation which includes a copy of the receipt from the billing party (such as the hotel or airline) and a statement from the person who paid verifying that they received compensation from the applicant.  If you have any question regarding receipts or filing for your reimbursement please contact


Please contact your program's senator for more information, or contact us at


By submitting a Funding for Professional Development Application on Canvas, you are agreeing to have read and understand the above information.