Code of Regulations
This organization shall be known as THE FORENSIC SCIENCE INSTITUTE OF OHIO.
The purpose of this Institute shall be to promote education and research in the forensic sciences:
• To provide continuing education for the Ohio Crime Laboratory Personnel.
• To provide standards as to courses of study for undergraduates leading to forensic science careers.
• To promote the development of graduate education programs leading to degrees in forensic science.
• To encourage the closer cooperation and interchange of ideas among the members of the law enforcement community with regard to the use of scientific methods for the prevention, detection, and solution of crime.
The registered corporate offices of the Institute shall be in the State of Ohio. Executive headquarters and business offices may be established in any such city or cities as The Executive Board of Trustees may determine.
SECTION ONE: Each Laboratory Director who was a member of this Institute’s predecessor unincorporated association at the date of incorporation of the Institute shall be considered a member of the Institute.
SECTION TWO: Membership in this Institute shall be open to all individuals who direct or manage forensic science examinations in an Ohio crime laboratory. A “crime laboratory” is defined as a laboratory, which employs one or more full-time scientists, whose principle function is the examination of physical evidence for law enforcement agencies in criminal matters and who provide subsequent testimony. Additionally, membership shall be open to full time educators directing forensic science degree programs, which are approved by the Ohio Board of Regents. Student membership shall be open to full time students who are interested in a career in forensic science or jurisprudence. Student members participate in the Institute activities, pay their dues, but have no vote. Associate membership shall be open to those individuals who have been active for a period of one year in crime laboratories or in forensic science education or in jurisprudence. Associate members participate in the Institute activities, pay their dues, but have no vote.
Emeritus membership shall be open to those selected from the ranks of active members who by reason of retirement or disability can no longer participate fully in the Institute activities. Individuals in this membership category may participate in Institute activities but will have no vote. Dues are waived. Honorary membership shall be open to those selected as outstanding persons by the Institute. This membership category includes former members who by reason of relocation outside of Ohio are no longer able to attend regular meetings, but are desirous of retaining contact with the Institute. Individuals in this membership category may participate in Institute activities but will have no vote. Dues are waived.
SECTION THREE: Additional membership shall be by letter of application to the Executive Board of Trustees. After a receipt of the letter of application by the Secretary and verification of eligibility by the Membership Committee, the candidate may be accepted by a majority ballot of the members present and voting at the next regular meeting.
SECTION FOUR: Resignation. Any member may resign from membership in the Institute by given written notice to the Executive Board of Trustees, the President, or the Secretary.
SECTION FIVE: Removal. a. The Executive Board of Trustees may remove any person from membership for failure to pay the annual dues assessment within three months of the due date. Any member so removed may petition the Executive Board of Trustees for reinstatement to membership upon payment of all delinquent dues.
b. A member may also be removed for cause by action of the Executive Board of Trustees. Such member may appeal the action of the Board to the membership at the next annual meeting of the Institute. The membership may overrule the action of the Board by a two-thirds majority of those members present and voting.
SECTION SIX: Voting. Each member shall have one vote at a stated meeting unless two or more members from an organization are present. In such cases, only one member of the organization will be permitted to vote. The voting member will be decided by the members present in the organization, who will inform the presiding officer of their decision. “Organization” is defined as a single crime laboratory, crime laboratory system consisting of two or more laboratories, or a university or college. Additionally, a member may designate for any particular meeting, function, or time period, any member of their organization to serve in their place, by letter delivered to the presiding officer.
SECTION SEVEN: Membership List. The secretary shall keep a membership list in which the names and addresses of all current members shall be inscribed.
SECTION ONE: Annual Meeting. The last regular meeting of the Calendar year of the members shall be the annual meting of the Institute. The Secretary of the Institute shall be required to mail a notice of the time, date, and place of the annual meeting to each member at least thirty (30) days prior to the annual meeting.
SECTION TWO: Special Meetings. Special meetings of the members may be held upon the written request of two-thirds of the Executive Board of Trustees. The Secretary of the Institute shall be required to mail a notice of the time, date, place, and purpose of such special meeting to each member at least fifteen (15) days prior to such special meeting.
SECTION THREE: Quorum. At any annual or special meetings, a quorum for the conduct of business of the Institute shall consist of majority of the members present and eligible to vote.
SECTION ONE: An annual dues assessment, payable to the Treasurer of the Institute, will be due and payable on or before January 1st each year.
SECTION TWO: The Executive Board of Trustees shall determine the amount of the annual due assessment for the forthcoming year at the annual meeting.
SECTION ONE: General. Except for those matters expressly reserved to the members by statute of the Code of Regulations, the business affairs of the Institute shall be managed by an Executive Board of Trustees. This governing body shall consist of the elected officers and chairmen of all standing committees, constitution an Executive Board of Trustees. These officers are elected in the manner set forth by ARTICLE EIGHT.
SECTION TWO: The Executive Board of the Trustees may at any business meeting, submit unresolved or controversial questions to the voting membership. The initial Executive Board of Trustees shall be composed of those individuals named in the Articles of Incorporation of the Institute and they shall serve until their successors are elected and qualified in the manner set forth in ARTICLE EIGHT, SECTION TWO. The Executive Board of Trustees is authorized to act in the name of the Institute in all matters not expressly reserved to the Members.
SECTION THREE: Vacancies. Any vacancy that may occur in the Executive Board of Trustees by reason of death, resignation, or otherwise, shall remain vacant until the next annual election.
SECTION FOUR: Voting. Each Executive Board of Trustees member shall have one vote, and unless otherwise directed by the Code of Regulations, the vote of a majority of a quorum of the Executive Board of Trustees present and voting shall constitute the action of the Executive Board of Trustees and be presented as such for all purposes.
SECTION FIVE: Executive Board of Trustees Quorum. The presence, in person, of at least fifty percent (50%) of the Executive Board of Trustees shall constitute a quorum necessary to conduct all business of the Executive Board of Trustees.
SECTION SIX: Written Consent. Any action required to be taken at a meeting of the Executive Board of Trustees may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of the Executive Board of Trustees entitled to vote. Such written consent shall have the same force and effect as a unanimous vote of the Executive Board of Trustees.
SECTION SEVEN: Executive Board of Trustees Meeting. Executive Board of trustees meeting may be called at any time, upon fifteen (15) days notice (oral or written) by the President of the Institute.
SECTION ONE: The term of office shall be one year.
SECTION TWO: The officers shall be nominated and elected at the regular annual meeting, and shall take office on the following January 1st, to serve through the year. Only one member per organization can be elected or serve as an officer in a calendar year.
SECTION THREE: The officers of the Institute shall consist of the President, President-Elect, Secretary, Treasurer and Advisor.
SECTION FOUR: President. The President shall preside at all meetings of the organization and all meetings of the Executive Board of Trustees. The President shall appoint all chairmen of the standing special committees.
SECTION FIVE: President-Elect. The President-Elect shall, in the absence of the President, preside at all meetings of the organization and at all meetings of the Executive Board of Trustees. At the end of his elected term, the President-Elect shall succeed the outgoing President.
SECTION SIX: Secretary. The Secretary shall maintain the minutes and records of all meetings of the organization. The Secretary shall present interval reports at stated meetings, and an annual report at the annual meeting.
SECTION SEVEN: Treasurer. The treasurer shall receive all money of the organization and deposit the same in a designated bank. The Treasurer shall pay all authorized bills and present interval reports at stated meetings, and an annual report at the annual meeting.
SECTION EIGHT: Advisor. The Advisor shall be the immediate past president and shall be chairman of the Nominating Committee.
An Advisory Board shall be created. The Board shall be advisory only. The Board shall be selected by the voting membership.
The President shall appoint such committees as the Institute may desire or as the President may deem proper.
This Code of regulations shall become effective immediately upon a two-thirds vote of the members present at a stated meeting. Amendments may be proposed at a regular meeting. A two-thirds majority vote of those present shall be necessary for the adoption of any amendment.
Each Trustee, officer, director, agent, employee, or volunteer of the corporation, and any trustee, officer, director, agent, employee, or volunteer of any other corporation serving as such at the request of this Corporation shall be indemnified by this Corporation under the standards set by and to the fullest extent allowable under Section 1702.12 (E), Ohio Revised Code, as the same shall be amended from time to time. The forgoing right of indemnification shall be in addition to any other rights to which any person seeking indemnification may be or become entitled by law, vote of Members, or disinterested Trustees of this corporation or otherwise.