Residence Hall Advertising Policy

Posting Signs and Advertisements in the Residence Halls

At no time should advertisements be placed inside the residence halls without approval from the Office of Residence Life. The following information should used by all departments and student organizations who wish to post advertisements in the residence halls. If you have questions about the information outlined below, please contact our office at 419-372-2011 or

  • Only University departments and registered student organizations in good standing are permitted to display advertisements in the residence halls.
  • Advertisements for residence halls must be approved by the Office of Residence Life, as instructed on this web page.
  • The Office of Residence Life has the right to refuse any advertisement within the residence halls that does not support the goals and objectives of the department, the Division of Student Affairs or the University community.
  • Failure to obtain permission or adhere to the guidelines stated in this policy forfeits the organization/department's right to display advertisements in the residence halls for the remainder of the year academic school year.

Steps to Advertise in the residence halls

Before you create your advertisements, it's important that you review the following information. 

1. Make sure the advertisement has the required information.

To obtain approval by the Office of Residence Life for distribution and posting at designated locations in the residence halls, posters/fliers must contain the following:

  1. Description of event/activity/service
  2. Identification of the sponsoring organization or department
  3. State whether there is a charge for the event or if it is free to attend
  4. The date(s) time(s) and location of the event
  5. Reason for the event/activity/service
  6. Contact person's name, phone number and/or e-mail address
  7. Advertisements should be no larger than 8.5"x11"

2. Request approval from the Office of Residence Life.

  • A sample of the proposed advertisements should be submitted to the Office of Residence Life before they are made in the event that changes must be made. 
  • Once the sample advertisement is approved, the Office of Residence Life staff will ask the representative of the organization/department to bring in the appropriate number of copies into the office and stamp them at the front desk. 
  • After the advertisements are all stamped, they will be placed in the residence hall mailboxes for pick-up. Please note: Advertisements will be placed in each residence hall within 7 days after approval. Special rush requests can be made but we cannot guarantee we can meet every request.
  • One advertisement will be kept by the Office of the Residence Life to keep on file.

Important: If an organization would like to have additional advertisements displayed in the public areas or on each floor of the hall, they must receive prior approval from the Marketing, Communications and Recruitment Coordinator and the Senior Associate Director for Residence Life.

3. Know how many advertisements to print.

LOBBY POSTERS | There are two areas posters can be displayed. For most advertisements, they will only be approved to post in the lobbies and common areas of the halls. Posters should not exceed the number of posters outlined below unless prior permission is granted by the Senior Associate Director of Residence Life or Marketing, Communications and Recruitment Coordinator.

POSTER FOR EACH HALL | Only large, campus-wide event postings will be approved to post on individual residence hall floors and must be designed and produced through the Marketing & Communications Department to guarantee all University brand standards are followed. Examples of these types of event flyers include Homecoming, Family Weekend, Dance Marathon, registration or financial aid information, etc. Permission to post on every residence hall floor will be granted by the Marketing, Communications and Recruitment Coordinator and the Senior Associate Director for Residence Life. We recommend reaching out prior to the production of floor signs.

Please note: It is the organization/department's responsibility to print, count and separate the appropriate number of advertisements for each residence hall lobby or floor. The advertisements should be grouped and labeled with the residence hall name. 

Building Number of Lobby Posters Posters for Halls
  Use for most events. Use for University events in combination with lobby posters.
Centennial Hall 2 16
Conklin Hall 2 7
Falcon Heights 2 14
Founders Hall 2 15
Kohl Hall 2 6
Kreischer (A/B) 2 19
Kreischer (C/D) 2 19
McDonald Hall 2 22
Offenhauer 4 19
Greek Village 0 0
University Apartments 2 0
Total 22 137
Any questions regarding this policy may be directed to the Office of Residence Life at 419-372-2011 or