International Student or Other Non-Resident

3/23/20 Update: The procedures outlined on this and subsequent pages were specifically created to allow the continuation of student employment operations while abiding by all guidance related to the University's COVID-19 response. Information contained herein is subject to change as conditions change.

The instructions below are applicable to all International Students on an F-1, J-1 or other non-resident visa, who are newly hired student employees at BGSU and onboarding during the COVID-19 pandemic.  

Remote Onboarding Policy

As a newly hired student employee, you will be sent onboarding documents via Adobe Sign, these documents must be completed prior to receiving authorization to work. Once you have successfully completed all the paperwork listed below, within 3 (three) business days of your work begin date you will be required to report Student Employment Services with originals of acceptable documentation to verify your identity and employment eligibility for Form I-9 completion.

For all forms:

  1. Follow all provided instructions.
  2. Use your full legal name on all forms, as it appears on your identification documents.
  3. Be sure to include your BGSU ID number (note: your employee ID number is your BGSU ID number.
  4. Use your local (US) address on all forms, except where your "permanent address in your home country" is requested. Do not use an on-campus address if possible.
  5. If you have a Social Security Number (SSN), please include it where requested. If you DO NOT have a Social Security Number, please visit the International Programs & Partnerships' Social Security page and follow the instructions regarding obtaining a Social Security number. Your paperwork will be accepted without the SSN, but you will be required to call Student Employment Services at 419-372-2865 as soon as it is received.

Please use the following links and instructions for each of the required forms:

USCIS Form I-9 (Employment Eligibility Verification)

About the electronic form: Form I-9 is required by the federal government to verify that you are eligible to work. You must complete your portion of the electronic form prior to meeting with SES to complete your onboarding paperwork. Detailed instructions can be found in each section by clicking on the "Question" icon.

Follow these steps:

  1. Click here to be taken directly to the electronic form. We do not accept the paper form.
  2. On the Welcome Page, enter the 5 digit Employer Code: 21002 and click "Go."
  3. Log-in by entering the text from the picture into the text box and click "Continue."
  4. Fill out Sections 12 and and click "Continue." A message will appear if the system detects mistakes.
  5. Carefully review your information. If any information is incorrect, click "Change Information." Electronically sign your I-9 by selecting the "Check Box" and clicking "Continue."
  6. Review the information in the Employee Summary, and print or email a copy for your records if you choose to do so. To complete the process, you must present acceptable documentation in person to a Student Employment Services representative.

*This process CANNOT be completed without the required documentation.  

Artic International Glacier is the online tax software used by BGSU to collect information, make tax residency and income tax treaty determinations for international students. International students will receive an email with a link to go to the Glacier website to complete Federal and State tax forms (W-4 and IT 4), Statement of Exemption Under a Tax Treaty and IRS Form 8233, if applicable.

PLEASE NOTE: Students will be required to complete this process every calendar year. 

Direct Deposit

About the form: This form provides BGSU with the information required to electronically deposit your pay into your bank account.  

You need to:

  1. Fill out according to the instructions at the top of the form.
  2. Print and sign the completed form.
  3. Submit to BGSU with the requested proof of account.
    Proof of account will include: Routing number and Account number, available at the bottom of your personal check OR by contacting your financial institution.

Ohio Public Employees Retirement System (OPERS) Exemption OR Enrollment form

About the forms: As a student working for the university, you have the option to either enroll or exempt participation in the Ohio Public Employees Retirement System. Please read the information below and complete the form(s) as directed. For more information about OPERS, please visit the OPERS website. 

Please Note: Your exemption is only valid  if you are enrolled for at least 6 credit hours for undergraduate students and/or at least 4 credit hours for graduate students. If at any time you drop below half time status , you will be automatically enrolled into OPERS as required.

You should:

  1. Decide whether you would like to enroll or be exempt from OPERS.
  2. Complete, print and sign the appropriate form below. To enroll fill out the OPERS Enrollment Form, to be exempt - fill out the OPERS Exemption form.    
    • If you are filling out the form by hand, please be sure that it is 100% correct - OPERs will not accept any forms with corrections or extra markings.

OPERS Exemption
If you do not want to make retirement contributions to OPERS, complete the OPERS Request for Personal Exemption as a Student Form at the link provided.   

OPERS Enrollment
If you choose to enroll, complete the OPERS Personal History Form at the link provided above. If you complete this form, 10% of your pay will be deducted and contributed to the retirement system. BGSU will match this contribution with an additional 14%.

SSA Form 1945

About the form: This form is verification of your notification that regardless of your OPERS choice, no withholdings will be made to the Social Security Administration. All students are required to complete the SSA-1945.

You need to:

  1. Complete, print and sign the form.

Acknowledgement of receipt of Auditor of State fraud-reporting system information

About the form: Ohio Revised Code Section 117.103 requires all public employers to notify employees of the methods of reporting fraud, including doing so anonymously. New hires must, within 30 days of hire, verify in writing that they have been advised of the system, and the Auditor of State’s office will verify compliance with the law during regular audits.

You need to:

  1. Complete, print and sign the form.  

Verify that you have printed and completed all of the required paperwork using this checklist:

  • USCIS Form I-9 completed on NewI9.com (Employment Eligibility Verification)
  • Full Glacier international tax packet, signed and dated
  • Direct Deposit
  • Ohio Public Employees Retirement System (OPERS) Exemption or Enrollment 
  • SSA-1945
  • Acknowledgement of receipt of Auditor of State fraud-reporting system information
  • Acceptable identification/employment eligibility documentation
Note: To protect your personal information, please be sure to reply to the encrypted email sent to you by a Student Employment Services representative.

If you have any questions, feel free to contact Student Employment Services at 419.372.2865 or email stuemp@bgsu.edu.