#VaxBGSU Employee Vaccination Incentive Program Official Rules


You are eligible to participate in weekly drawings if, at the time of the drawing:

  1. You are currently employed by the University as a faculty or staff member.
  2. You are not a member of the University Board of Trustees, President’s Cabinet, or member of the household of a member of the University Board of Trustees or President’s Cabinet.
  3. You have affirmed via the Employee Vaccination Form that you been vaccinated or plan to be vaccinated for COVID-19 (Note: In order to claim a prize, you will be required to provide proof to the University's Chief Health Officer of the final recommended dose of a COVID-19 vaccine authorized for use in the United States by the U.S. Food and Drug Administration or internationally by the World Health Organization.)
  4. You have submitted proof of your vaccination information with the University through the Med+Proctor portal link located on MyBGSU.

The winners of the drawings will be randomly selected from among all eligible entries received.

Subject to verification of eligibility and compliance with these Official Rules, the potential winners drawn and verified will be declared the official winners of the Promotion drawings.


Eligible employees may enter BGSU’s vaccination prize drawing ("Promotion") through September 27, 2021.

BGSU will conduct two (2) drawings and announce winners on August 25 and September 29. The entry due dates are 9 a.m. the Monday before each drawing. The faculty and staff program will conclude September 29.

 Entry Due Date Drawing Date  Announcement Date
9 a.m. Aug. 23, 2021  Aug. 23, 2021             Aug. 25, 2021
9 a.m. Sept. 27, 2021 Sept. 27, 2021 Sept. 29, 2021

Employees may enter as soon as they have affirmed via Employee Vaccination Form through the Med+Proctor on MyBGSU.

that they have been vaccinated or plan to be vaccinated for COVID-19. All entries will be included in all drawings for the Promotion after the entry is received, unless you win, in which case you will be removed from future drawings.

By affirming via Employee Vaccination Form that you have been vaccinated or plan to be vaccinated for COVID-19, you will be automatically entered into the Promotion. Employees who do not have access to the internet may contact Information Technology Services (ITS) for assistance entering drawing. Entries must be received by the Entry Due Dates listed above for each drawing.

Neither the University nor its Board of Trustees or any of its employees, boards, officers, affiliates, contractors, assignees, agents and representatives are responsible for late or incomplete or misdirected entries, or responsible for incorrect or inaccurate information, whether caused by the website, or by any equipment or programming associated with or utilized in this Promotion.

By entering the drawing, you understand that you will be required to provide Proof and verification of vaccination must be provided to the University’s Chief Health Officer in order to claim a prize.

One entry per person. Eligible employees can submit only one (1) entry into the drawings based on their primary affiliation – either as a student or as an employee. Prior to the drawings, all duplicate entries will be removed. All winners will be removed from future drawings. No participant may win more than one prize.


Verification of all information, including proof of having received the final recommended dose of a COVID-19 vaccine, must be presented to the University’s Chief Health Officer to claim any prize.

In the event that an entry is deemed invalid, a discrepancy is found, or the winner cannot be located based on the contact information submitted, an alternate winner shall be used in place of the person initially selected. If it is determined that an alternate will be used, they will be contacted in the order in which they were selected. The promptness and degree of reasonableness of efforts to locate a winner or of any decision to deem a winner ineligible based on these rules shall be at the sole discretion of the University.

In the event that a winner does not wish to receive a prize, refuses or fails to provide timely verification information or the required releases, or does not promptly respond to the initial contact by University officials, that winner may be deemed ineligible and an alternate winner may be used. The person initially selected will forfeit any prizes associated with the Promotion.

The university reserves the right to request additional documentation should there be any questions regarding the vaccination record. If you are unable to be vaccinated due to a religious or medical reason and would like to enter the Promotion, please contact Marlene Reynolds at 419-372-9824.

General Rules

All prize details shall be determined in the sole and absolute discretion of the University. Employees who do not meet the eligibility requirements defined in these Official Rules are not eligible to win.

Prizes are nontransferable to any other person, including relatives or friends.

Winners will be responsible for any taxes associated with their prize. Federal, state and local taxes are the sole responsibility of the applicable official winners. All winnings will be reported to the official winners and the IRS, as required by law. All federal, state and local laws, applicable taxes, and regulations apply.

BGSU’s vaccination incentive program’s Official Rules may be amended or revised at any time at the sole discretion of the University. Winners will be selected through random drawings that will be overseen by the Office of the President.

The University, at its discretion, reserves the right to select and/or change the prize(s) to be awarded as part of this Promotion or end the Promotion prior to all prize winners being drawn.

All information submitted online by entrants is subject to, and will be treated in a manner consistent with the University’s Sensitive Data Privacy Policy.

Updated: 09/15/2021 04:03PM