Guest Artist Information

General Information

Guest artist appearances, including performances, clinics and master classes, seminars, workshops and symposiums must have departmental approval and chair signature before being submitted to the Public Events Office. The Public Events Office will consider these requests on a space/time available basis. The Moore Musical Arts Center facilities may not be committed without prior approval by the Public Events Office. Faculty who wish to secure a recital date for a guest artist before College faculty scheduling is complete may relinquish their faculty slot for this purpose.

With the exception of student recitals, no more than one event per day will be scheduled. According to college policy, events are not be scheduled during the last week of classes and exam week without permission from the Office of the Dean.


Rental of the Moore Musical Arts Center requires a signed contract. A complete facility usage policy will be supplied at the time the contract is issued. It is understood that all provisions of the usage policy are in effect unless otherwise noted in the contract.

Renters will be charged a usage fee as outlined in the Usage Policy.

Receptions and Food Service

Those wishing to hold a reception in the Green Room should obtain a Green Room Usage Form. No receptions can be scheduled unless this form is completed. All setup and cleanup are the responsibility of the user. User will be charged for extra cleaning time at the University rate.

Trash bags are provided and should be put into the large barrel located in the kitchen. No leftover food and/or beverage is to remain in the refrigerator. Trash is to be taken to the dumpster at the loading dock (located off of entrance by the first floor elevator) not left in the Green Room or Kitchen.

Use of the kitchen includes ice machine, refrigerator, two eight-foot tables and microwave. All utensils are to be washed (dish soap is provided) and returned to the kitchen. Extra chairs are to be stacked on the racks in the prep room.

User will be charged full replacement cost for any damage.

The University Student Code strictly controls the serving and consumption of alcoholic beverages. Permission to serve alcohol must be obtained from the Office of the Dean.


News Service is our contact with the local media. Any special promotion for your CMA event, including initiating contact with the media, must be approved by the PE Office. This is a policy of the University’s Office of Marketing & Communications.

The department that sponsors the guest artist is financially responsible for the cost of all publicity materials needed for the appearance, including, but not limited to, programs, posters, flyers and print ads. The amount of work that the PE Office can undertake during peak times is subject to the discretion of the Publicity/Publications Manager.

The PE Office is available to provide assistance in determining how much you need to budget for publicity. Please arrange an appointment with the Publicity/Publications Manager not less than one month prior to your event.

Box Office

Tickets for charged events must be handled by the College of Musical Arts Box Office. A box office fee will be assessed on a per-ticket basis for each charged event. Tickets go on sale the Monday two weeks prior to the event.

Advanced general admission ticket prices are $10 for adults and $7 for student/senior citizens for Kobacker events. General admission ticket prices the day of an event are $13 for adults and $10 for student/senior citizens. Other ticket prices must be approved by the dean of the college.


Guest artist recitals performed in the Moore Musical Arts Center will automatically be recorded. If the guest artist you are sponsoring does not desire recording, Recording Services must be contacted two weeks prior to the event. In this case, Recording Services will not provide performance lighting. The charge for digital recording is $45 for one CD copy, with an additional $35 charge for one DVD. Additional CDs may be ordered at Recording Services for $14 each; additional DVDs are available at $20 each.

Performance Lighting (Bryan Recital Hall Only)

If you have not arranged with Recording Services to have the event recorded, performance lighting for events in Bryan Recital Hall is not available.

Piano Reservation

Performance pianos are tuned on a regularly scheduled basis. Specific pianos may be reserved for performance by submitting an online Piano Reservation form two weeks in advance. If specific piano needs can only be determined the day of performance, please inform the Piano Technician at least two weeks in advance.