COVID-19 – Spring 2021

General COVID Guidelines

Spring 2021

(Updated 12/2/20)

The CMA health and safety guidelines put in place for Fall 2020 were highly successful. There were no known cases of spread of the virus in the Moore Musical Arts Center during the fall semester. This is due to everyone following the stated guidelines for everyone’s health and safety. We must remain diligent and do better in the Spring semester as we enter the winter months.

Please review the guidelines below to refresh your memory. Thank you for your patience, resilience, and dedication to your music study. Please refer to the COVID-19 CMA page often to check for updates and announcements. Thank you again for your patience and flexibility as we work through this process together for health and safety in performance and teaching in the Moore Musical Arts Center.

Dr. Bill Mathis
Dean, College of Musical Arts

General Health and Safety Information

We are a community in the CMA and we are part of the broader BGSU community. It is everyone’s responsibility to follow health and safety guidelines. Let’s all do our part.

  • Up-to-date BGSU health and safety guidelines are provided at the Return To Campus website: https://www.bgsu.edu/coronavirus/return-to-campus.html
  • Website for the College of Musical Arts COVID
  • Face masks are to be worn in all public spaces and classes, including ensembles.
  • Everyone is expected to follow social distancing of at least 6-feet at all times.
  • BGSU janitorial services will be cleaning and disinfecting all rooms daily and will be replenishing sanitation supplies on a continual basis throughout each day.
  • Faculty, staff, and students shall disinfect shared spaces before and after use, using cleaning materials provided by BGSU.
  • Each student will be issued a personal portable music stand to cut down on the sharing of music stands. Students should take their stands to all lessons, rehearsals, and practice sessions. These stands are to be returned when we return to normal operations.
  • If CMA owned stands must be used, they should be wiped down and disinfected prior and after use with cleaning materials provided by BGSU.

CMA Scheduling Portal

  • Any use of classrooms, rehearsal halls or concerts halls must be reserved. No one should enter an unoccupied room without first reserving the room.
  • Faculty, faculty, staff, may reserve rooms through the CMA Scheduling Portal
  • For most spaces, CMA faculty, staff, and students may create their own room reservations on a first come first served basis. It works just like adding an event to an Outlook calendar.
  • It is accessible whether on or off campus
  • It is secure, requiring a BGSU ID and password to enter 
  • Calendars for Bryan, Kobacker, Choral, Kelly, and Conrad (our larger venues) cannot be edited, and scheduling for these spaces should still go through Keith Hofacker (MMAC 0107, kwhofac@bgsu.edu), just as it has in the past.
  • You can access the CMA Scheduling Portal by visiting the CMA website, either on the Faculty Resources page or the Current Students page. It is optimized for mobile by downloading the free Microsoft SharePoint app, either on iPhone or Android. You will be prompted to enter your BGSU ID and password.
  • Any questions or access issues, please contact Mike Laurello (mlaurel@bgsu.edu).

Practice Rooms

  • We are relying on compliance and goodwill of our CMA Community (everyone) to adhere to these COVID-19 guidelines for practice rooms. These procedures allow for proper disinfection and general access. Please follow these procedures closely so we can be safe and allow needed access to the practice rooms. Failure to comply will result in restricted and reserved access only.
  • Practice rooms will be open on a first come, first serve basis. Piano major practice rooms will be locked and reserved for piano students as in the past.
  • A “readiness sign” will be placed on the door of each practice room.

               o   Green indicates the room is clean/disinfected and ready to use.

               o   Red indicates the room has not been cleaned/disinfected from the previous user.

  • Only enter rooms that are marked Green. If none are available, please wait for a room to be cleaned (see below).
  • When finished practicing, students are to:

               o   Wipe down the piano keyboard, door knobs, and other touch points with cleaning materials supplied.

               o   Move the readiness sign from Green to Red before leaving. It is crucial that you remember to do this!

  • Practice rooms will be disinfected with Electrostatic sprayers by assigned student workers. This process only takes a few minutes to clear the air of any aerosols in the small practice rooms. When finished the student worker will move the readiness sign from Red to Green, indicating the room is ready and safe for use.
  • Only one person is allowed in the practice rooms at a time. Absolutely no collaborative rehearsals or visiting as the rooms are not large enough for social distancing.
  • Two-hour time limit per student at any given time.
  • Signs in practice rooms and hallways will be on display with these guidelines.
  • During the second and third week of classes, schedules will be posted on certain practice room doors reserving times for scheduled remote lessons. Outside of these reserved times, the practice rooms will remain open on a first come, first serve basis as long as we have compliance with these guidelines.

Private Lessons

  • Lessons will be offered face-to-face with physical distancing and face masks (where possible). Studios will also be equipped with clear vinyl partitions. Voice lessons are the exception, which will be taught online, outdoors or in the rehearsal or concert halls as schedules permit.
  • Non-aerosol producing instruments (wearing masks) – 50 minute lessons.
  • Aerosol producing instruments – 30 minutes lessons followed by 30 minutes of room rest.
  • In the event that a studio space is too small to accommodate 6-ft social distancing, a larger room or outdoor space can be used as available.
  • Some lessons will occur online to accommodate scheduling and individual needs. Please check with your instructor for details.
  • Lessons in studios are limited to two people. When rehearsing with collaborative pianists or chamber groups, a larger room or online session will be necessary.
  • In the case of online lessons, the CMA is currently assembling a list of recommended apps, microphones, and other technology that will aid in a good experience for both faculty and students.

Ensembles

Please refer to the Ensemble Guidelines tab for details.

Rehearsal Hall Safety Guidelines

General

  • Each room will have a definite traffic pattern assigned for entry and exit (see below for details).
  • Students will enter in single file at a 6 foot distance from each other.
  • Any reset of chairs/equipment must be completed before others enter the room.
  • A minimum of 6 feet must between each person in the ensemble (inside and outside rehearsals).
  • Masks should be worn at all times in rehearsal unless wearing a mask prevents one from rehearsing (i.e. wind instruments, voices).
  • Outside rehearsals will be used when weather permits in temporary tents, the courtyard, and other makeshift areas.
  • Each music student will be issued a personal music stand.
  • Length of rehearsal will be adjusted according to the schedule, number of people participating, and the specific room.
  • Upon finishing rehearsal, instructors and students will disinfect their personal area using supplies that are provided in the classroom (disinfectant spray, paper towel, wipes). Appropriate time must be allotted for this purpose.

               o   Use disinfectant spray and wipes to clean all personal touchpoint surfaces during class.

               o   Brass instruments (inside) – each student uses provided pads from sanitation station for water removal. After                                 rehearsal, disinfect area with spray and wipes, then throw pads into trash can near exit door.

               o   Woodwind instruments – use normal personal swabs and be sure to disinfect any areas that were touched.

               o   Wash hands after leaving rehearsal.

Kelly Hall (1012)

  • Traffic flow

               o   Enter from the locker room area, exit through the emergency exit out to the loading dock.

               o   Students should wait in the west hallway at a six foot distance, approaching clockwise on the ground floor (floor                             markers will give direction).

               o   Access to 1012 locker room permitted, adhere to social distancing. Leave through loading dock doors
               when possible.

  • Maximum number of students in ensemble: 20

Choral Room (1040)

  • Traffic flow

               o   Enter through hallway, exit through emergency exit.

               o   Students should wait/enter in the southeast hallway and stairwell (floor markers will give direction).

  • Maximum number of students in ensemble - 20

Bryan Hall (1036)

  • Traffic flow

               o   Enter through Kobacker Lobby, exit into hallway adjacent to Music Office and to the left towards the Choral Room.

               o   Students should wait in Kobacker Lobby along the exterior at a six foot distance (floor markers will give direction).

  • Maximum number of students – 10 for ensembles on stage, 39 for concert seating/lecture style.

Kobacker Hall

  • Traffic flow

               o   Enter through Kobacker Lobby center door, exit through either side door into Kobacker Lobby.

               o   Students should wait in Kobacker along the interior northwest wall and up the stairs at a six foot distance (floor                               markers will give direction).

  • Maximum number of students – 20 on stage, 60 in audience

Conrad Room (Wolfe 102)

  • Traffic flow

               o   Enter through Wolfe Center lobby into west door, exit out through east doorway, turning left and exit building
               from north door on Ridge Street.

               o   Students should wait in Wolfe Center Lobby at a six foot distance

  • Maximum number of students in ensemble – 20

Concerts/Public Events

Unfortunately we will not be holding public events with live audiences this spring due to the pandemic. Some concerts, lectures or other events will be presented through the CMA Live Stream (https://www.bgsu.edu/musical-arts/events/live-streaming.html) or other digital formats. Participants in any live performances or recording sessions for online distribution will adhere to social distancing and safety precautions.

We are planning on a flexible calendar that will be updated often. Please visit the CMA website (www.bgsu.edu/music) for updates to the events calendar.

Large and Small Ensembles

Spring 2021

The CMA looks forward to the time when we can resume our traditional large and small ensemble rehearsals and performances. Until such time, the protocols for ensemble rehearsals that were established for Fall 2020 will remain in place with some revisions*. The CMA will continue to offer face-to-face ensembles in the Spring 2021 semester with modified content from normal practice.

The CMA continues to review national studies and recommendations from the College Band Directors National Association (CBDNA), American Choral Directors Association (ACDA), and BGSU’s Chief Health Officer in establishing guidelines for ensembles to rehearse and perform in a safe environment. Air exchange rates for the rehearsal spaces of large ensembles have also been verified as sufficient and safe to operate under the following guidelines^.

Thank you for your cooperation, patience, and flexibility as we work through this process together and make adjustments to continue music study, performance and teaching in the Moore Musical Arts Center.

*Primary revisions to ensemble policies from Fall 2020 guidelines include 1) a return to normal curricular requirements for large ensembles (no waiver of requirement for Spring 2021) and 2) guidelines for inside choral rehearsals.

^Air Exchange Rates for large rehearsal/concert halls: Kobacker-4.0; Bryan-5.0; Kelly Hall-7.0; Choral Room-6; Conrad Room-3.0.

General Considerations

  • The CMA will return to the normal curricular requirements for large ensembles in Spring 2021. Ensemble requirements for graduate students are indicated in the degree check sheets. Requirements for undergraduate students are listed in the CMA Ensemble Policy found in the BGSU Undergraduate Catalog.
  • Students may request a large ensemble exemption for Spring 2021 if they cannot or are uncomfortable participating in the in-person ensembles by completing this form and returning to Dean Mathis (wmathis@bgsu.edu)
  • Protocols for time limits of rehearsals, number of participants, and room sizes are set based on whether an ensemble consists of aerosol producing instruments or non-aerosol producing instruments.
  • Large ensembles (bands, choirs, orchestra, jazz labs) will divide into smaller groups and rotate rehearsals in shorter segments. Due to shorter rehearsal time limits, not all students will be in rehearsal for the full amount of time scheduled for the large ensemble they are enrolled.
  • All university social distancing and safety guidelines will be followed at all times during rehearsals, set-up, and tear-down.
  • Development of ensemble skills and exploration of literature is the primary objective. Performance opportunities will be determined and announced based on personnel, repertoire, and rehearsal scheduling of each ensemble.
  • Large rehearsal spaces or concert halls are defined as Kobacker Hall, Bryan Hall, Choral Room (1040), Conrad Room and Kelly Hall.
  • Brass players should use absorbent pads for water removal (provided by CMA). All wind players should use face masks with slits and bell covers where possible and wear a mask during any extended rests.
  • Please see specific details for each ensemble type below.

Bands

  • Due to a reduced number of students that can rehearse at one time, enrollments for bands will be open only to music majors and BMA scholarship recipients, performing on primary instruments. Students will audition and be placed into Wind Symphony (MUSP 4370E/5370E), where they will be assigned by the conductors to appropriate small ensembles based on results of auditions and personnel needs.
  • Percussion Ensemble will serve as primary ensemble for percussion students.
  • Social distancing will be observed at all times with a minimum of 6 feet for all instruments except for trombone, which requires a distance of 9 feet.
  • Rehearsals are held in large rehearsal/concert halls with a maximum of 14 students.
  • Rehearsals segments will last no more than 30 minutes time with 30 minutes room rest. The rehearsal room must be vacant at least 30 minutes after each rehearsal segment.

Choirs

  • A Cappella Choir and Collegiate Chorale will be offered for credit.
  • Men’s and Women’s Choruses will not be offered for credit, but will have optional engagement opportunities as Student Organizations throughout the semester. Please contact Dr. Brown brownep@bgsu.edu (Women’s Chorus) or Dr. Schnipke rschnip@bgsu.edu (Men’s Chorus) for information and questions.
  • University Choral Society will not be offered. 
  • Social distancing of a minimum of 12 feet will be observed and masks worn at all times during singing.
  • Rehearsals are held in large rehearsal/concert halls up to 12 students.
  • Collegiate Chorale will consist of in person rehearsals in smaller groups as well as independent practice and some online work. A Cappella Choir will consist of primarily online singing activities with some optional in person rehearsals in smaller groups.
  • Rehearsals will last no more than 30 minutes at a time with 30 minutes room rest. The rehearsal room must be vacant at least 30 minutes after each rehearsal segment.
  • Questions pertaining to the A Cappella Choir may be directed to Dr. Munson (munson@bgsu.edu), while questions pertaining to the Collegiate Chorale may be directed to Dr. Schnipke (rschnip@bgsu.edu).
  • Students interested in joining the A Cappella Choir or Collegiate Chorale should register for one of those groups and then, no later than November 25, complete the online audition that will be posted on the Canvas learning portal. Students that have been participating in one of those ensembles during the fall semester do not need to audition again.

Orchestra

  • Philharmonia will be offered for strings only. Percussion and wind instruments may be included by invitation.
  • Masks are to be worn during string orchestra rehearsals and social distancing observed.
  • Rehearsals allowed in large rehearsal/concert halls up to 24 students.
  • Rehearsal will last no more than 45 minutes at a time with 30 minutes room rest. The rehearsal room must be vacant at least 30 minutes after each rehearsal segment.

Jazz

  • Jazz Lab I and Jazz Lab II will be offered.
  • Rhythm players are to wear masks during rehearsals and social distancing observed by all members of the ensemble.
  • Rehearsals are held in large rehearsal/concert halls with a maximum of 14 aerosol producing instruments and rhythm section.
  • Social distancing will be observed at all times with a minimum of 6 feet for all instruments except for trombone, which requires a distance of 9 feet.
  • Rehearsals segments will last no more than 30 minutes at a time with 30 minutes room rest. The rehearsal room must be vacant at least 30 minutes after each rehearsal segment.

Opera

  • The Spring 2021 main stage opera production has been cancelled. A series of two-person operas and micro operas with reduced resources are being considered.
  • Opera Scenes with an emphasis on acting and stage presence will be offered as modified content for Opera.
  • Students should contact Kevin Bylsma (kbylsma@bgsu.edu) for information about Spring 2021 participation and course content.

Small Ensembles and Chamber Music

  • Small Ensembles and Chamber Music will be offered as capacity permits.
  • Rehearsals will take place in classrooms and rehearsal halls observing all social distancing requirements (no studios or practice rooms).
  • Rehearsals will last no more than 30-45 minutes at a time, depending upon the instrumentation of the ensemble (see chart below for details).
  • Non-aerosol producing instruments (wearing masks) – rehearsals will last no more than 45 minutes with 15 minutes of room rest.
  • Aerosol producing instruments  – rehearsals in rehearsal halls will last no more than 30 minutes at a time with 30 minutes room rest.
  • Aerosol producing instruments – rehearsals in classrooms will last no more than 30 minutes at a time with 60 minutes room rest.
  • Please consult with instructor for details and schedules.

Rehearsal Hall Safety Guidelines

The following guide is used to determine time limits of rehearsals, number of participants, and room sizes for ensembles (updated 10/14/20).

COVID REHEARSAL LIMITS SPRING 2021

Moore Musical Arts Center –Post-Thanksgiving Building Plan

(Updated 11/13/20)

Per University policies, there will be no instruction in the Moore Musical Arts Center after Thanksgiving break. The building will however be open and available for students who do not have the equipment (musical instruments) at home to continue their creative activity necessary for their degree or a home environment that is conducive to practice (example: too loud for apartment complex, forbidden to practice in apartment, etc.).

We have determined that there will be approximately 100 students who will need to access the building after Thanksgiving to continue their work and assigned practice. The following guidelines will be implemented to accommodate these students and assure they are working in a safe and secure environment.

Building Hours

The MMAC will be open during the following times after Thanksgiving and throughout the semester interval.

Nov. 25                             7am-10pm

Nov. 26-29                        Closed for Thanksgiving Holiday

Nov. 30-Dec.12                 7am-10pm

Dec. 13-23                        7am-6pm

Dec. 24-27                        Closed for Christmas Holiday

Dec. 28-31                        7am-6pm

Jan. 1-3                             Closed for New Year’s Holiday

Jan. 4-9                             7am-6pm

Jan. 10                              Begin Spring Semester Building Hours 7am-11pm

Practice Rooms

Piano Majors

Piano majors will be assigned an individual room throughout the holiday period. They are not to use any piano practice room other than assigned.

  • There will be not electrostatic spray cleaning of piano practice rooms.
  • Students are responsible only practice in the room assigned.
  • If there are more piano students than rooms, then a schedule with two students assigned per room will be established with a set practice schedule.

               o   In such case, electrostatic spraying will be employed as needed

Non Piano Students (including Percussion)

All other students use the open practice rooms on the second and third floor according to protocols used in Fall 2020.

  • A “readiness sign” will be placed on the door of each practice room.

               o   Green indicates the room is clean/disinfected and ready to use.

               o   Red indicates the room has not been cleaned/disinfected from the previous user.

  • Students should only use practice rooms marked Green. After use, move the marker to RED.
  • Practice rooms will be disinfected with Electrostatic sprayers by assigned student workers. When finished the student worker will move the readiness sign from Red to Green, indicating the room is ready and safe for use.
  • Only one person is allowed in the practice rooms at a time. Absolutely no collaborative rehearsals or visiting as the rooms are not large enough for social distancing.
  • Electrostatic spraying will be employed according to the pre-assigned schedule:

               o   10:00-12:00 a.m.

               o   4:00-6:00 p.m.

  • Failure to comply with these guidelines will result in restricted and reserved access only.

Rehearsal Hall and Classroom Scheduling

  • Students must reserve a classroom with the CMA Scheduling Portal
  • Classroom schedules will be pre-filled with times that can be used for rehearsals, including the room rest schedule
  • A minimum of 6 feet must between each person in for rehearsals.
  • Masks should be worn at all times, unless playing a wind instrument.
  • Classrooms will be equipped with sanitation stations with disinfectant wipes, paper towels, masks, etc.
  • When finished using the room students will disinfect their personal area using supplies that are provided in the sanitation station. Brass instruments – each student uses provided pads for water removal.