COVID-19 – CMA Return to Campus, Fall 2020

UPDATES:

The Moore Musical Arts Center will officially open on Thursday, August 20. Graduate students may enter the building beginning tomorrow (8/19) to clean out any personal belongings from the Graduate Assistant Offices. Practice Rooms will be available for use but must be used according to published policies (see below).

Practice Rooms will be available on a first come first served basis. Please make sure to familiarize yourself with the CMA COVID-19 Practice Room Policies before using the practice rooms. Disinfectant wipes and a full student worker team may not be available on Thursday, so please provide your own disinfectant wipes if you intend to use the practice rooms. Above all else, you must remember to turn the sliding sign from Green to Red when you finish using the room so a student worker will know to clean the room for the next person. The policies are contained in the attached document and posted on every practice room. Please follow these instruction so that we can keep the practice rooms open and available for student use. This is crucial to the operation of the CMA this fall.

Student employment opportunity. The CMA is hiring students to work in disinfecting the practice rooms. Hours will be determined according to student class schedules. All masks, gloves, and training in using electrostatic sprayers will be provided. If interested, please contact Associate Dean, Dr. Per Broman (pbroman@bgsu.edu) for details.  

To lessen sharing of equipment, music stands will not be available in rehearsal halls and practice rooms. The CMA will provide a wire folding standing to any students who needs one to carry with you for all practice, lessons and rehearsals. Beginning Thursday you may check out a music stand in the main office. Students are encouraged to bring their own portable stands from home if you own one.

Since there will not be live events/concerts to attend, the CMA Administration has decided waive the MUS 099 requirements for Fall 2020. We will give everyone enrolled in the course credit for this semester. This is a zero credit course, so there is no extra charge. It is important that you register for this class if you need it for your degree completion. Let me repeat, you must register for MUS 099 this semester to receive credit. There will be many online and live streamed events to watch to expand your musical education.

Classroom Reservations will be online this semester rather than using the sign out sheets in the main office. On the first day of school all students will be invited into a Microsoft SharePoint site, which will have all the rooms listed and times that are available to sign out. Everyone will have access to sign out rooms and edit your own entries, but you will not have access to edit other people’s entries. This will avoid gathering in the office to sign out rooms and allow you to sign up from home or on your phones. You can download the free SharePoint app for easy use on your phones. You will login into the site with your normal BGSU credentials.

Social Distancing and wearing masks in the building is required and the most effective way to keep each other safe. Please do not congregate in areas that cannot accommodate proper social distancing or in groups larger than 10. For this reason, capacity for the student lounge will be reduced and the Green Room and kitchen will not be available to students until we can return to normal operations. On nice days the courtyard is available for taking a break (except when a choral rehearsal may be in session) or in other outdoor places near the building.

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General Health and Safety Information

We are a community in the CMA and we are part of the broader BGSU community. It is everyone’s responsibility to follow health and safety guidelines. Let’s all do our part.

·       Up-to-date BGSU health and safety guidelines are provided at the Return To Campus website: https://www.bgsu.edu/coronavirus/return-to-campus.html

·       This video details the University’s general health and safety procedures and expectations:  https://www.youtube.com/watch?v=XVb_u-lzQVI&feature=youtu.be

·       Face masks are to be worn in all public spaces and classes. Exceptions are when you must remove your face mask to play an instrument or sing or if alone in a room.

·       Everyone is expected to follow social distancing of at least 6-feet at all times.

·       BGSU janitorial services will be cleaning and disinfecting all rooms daily and will be replenishing sanitation supplies on a continual basis throughout each day.

·       Being together this Fall and keeping everyone safe will require working together. Faculty, staff, shall disinfect shared spaces before and after use, using cleaning materials provided by BGSU.

·       Each student will be issued a personal portable music stand to cut down on the sharing of music stands. Students should take their stands to all lessons, rehearsals, and practice sessions. These stands are to be returned when we return to normal operations.

·       If CMA owned stands must be used, they should be wiped down and disinfected prior and after use with cleaning materials provided by BGSU.

Practice Rooms

·       We are relying on compliance and goodwill of our CMA Community (everyone) to adhere to these COVID-19 guidelines for practice rooms. These procedures allow for proper disinfection and general access. Please follow these procedures closely so we can be safe and allow needed access to the practice rooms. Failure to comply will result in restricted and reserved access only.

·       Practice rooms will be open on a first come, first serve basis. Piano major practice rooms will be locked and reserved for piano students as in the past.

·       A “readiness sign” will be placed on the door of each practice room.

            o   Green indicates the room is clean/disinfected and ready to use.

            o   Red indicates the room has not been cleaned/disinfected from the previous user.

·       Only enter rooms that are marked Green. If none are available, please wait for a room to be cleaned (see below).

·       When finished practicing, students are to:

            o   Wipe down the piano keyboard, door knobs, and other touch points with cleaning materials supplied.

            o   Move the readiness sign from Green to Red before leaving. It is crucial that you remember to do this!

·       Practice rooms will be disinfected with Electrostatic sprayers by assigned student workers. This process only takes a few minutes to clear the air of any aerosols in the small practice rooms. When finished the student worker will move the readiness sign from Red to Green, indicating the room is ready and safe for use.

·       Only one person is allowed in the practice rooms at a time. Absolutely no collaborative rehearsals or visiting as the rooms are not large enough for social distancing.

·       Two-hour time limit per student at any given time.

·       Signs in practice rooms and hallways will be on display with these guidelines.

·       During the second and third week of classes, schedules will be posted on certain practice room doors reserving times for scheduled remote lessons. Outside of these reserved times, the practice rooms will remain open on a first come, first serve basis as long as we have compliance with these guidelines.

Private Lessons

·       Lessons will be offered face-to-face with physical distancing and face masks (where possible). Studios will also be equipped with clear vinyl partitions. Voice lessons are the an exception, which will be taught online, outdoors or in the rehearsal or concert halls as schedules permit.

·       In the event that a studio space is too small to accommodate 6-ft social distancing, a larger room or outdoor space can be used as available.

·       Some lessons will occur online to accommodate scheduling and individual needs. Please check with your instructor for details.

·       Lessons in studios are limited to two people. When rehearsing with collaborative pianists or chamber groups, a larger room or online session will be necessary.

·       In the case of online lessons, the CMA is currently assembling a list of recommended apps, microphones, and other technology that will aid in a good experience for both faculty and students.

Ensembles

The CMA will be offering face-to-face ensembles with modified content, rehearsal schedules and other adjustments.

·       Large ensembles (bands, choirs, orchestra) will divide into smaller groups and rotate rehearsals in shorter segments. Large ensembles will include both face-to-face rehearsals and online content.

·       All university social distancing and safety guidelines will be followed at all times during rehearsals, set-up, and tear-down.

·       Large tents will be set up close to the music building to accommodate outdoor rehearsals as weather and logistics permit. Other uncovered outdoor areas may also be used for rehearsals.

·       Development of ensemble skills and exploration of literature is primary objective. Performance opportunities to be determined as groups are formed and repertoire chosen.

·       Please see specific details for each ensemble type below.

Fall 2020 - the CMA will waive the major ensemble requirement for undergraduate music majors who are uncomfortable in participating in large ensembles due to health and safety concerns. Students will be contacted by ensemble directors or studio professors and asked to indicate their preference for ensemble participation by Monday August 10.

Bands

·       Wind Symphony, Concert Band, and Falcon Marching Band will be offered. University Band will not be offered.

·       Percussion Ensemble will serve as primary ensemble for percussion students.

·       Social distancing will be observed at all times.

·       Outdoor face-to-face instruction and rehearsals

            o   Outdoor rehearsal venue provided under tents while weather permits

            o   Rehearse in smaller groups (up to maximum of 30 students)

            o   Inside rehearsals to be determined

·       Virtual/online modules

            o   Each student will choose an online module from a menu of choices (during latter portion of semester when outdoor rehearsals cease)

            o   Topics range from ensemble repertoire, pedagogy, performance practice, etc.

            o   Modules taught by members of band faculty

·       Audition and selection process

            o   Brass and woodwind studio faculty will solicit response of students who are Opting Out of Large Ensemble participation for Fall 2020 by August 10.

            o   Wind studio faculty will organize and conduct band auditions of all students on the first day of class (normal process) on Wednesday, August 26.

            o   Dr. Dan Piccolo will share percussion audition details with percussion students separately.

            o   Students will receive instructions via email and audition procedures will be posted on the Band auditions website by Saturday, August 1 (https://www.bgsu.edu/musical-arts/ensembles/bands/auditions.html)

·       All Falcon Marching Band rehearsals will take place outside on the practice field. In cases of inclement weather, rehearsals will be cancelled.

Choirs

·       A Cappella Choir and Collegiate Chorale will be offered for credit. 

·       Men’s and Women’s Choruses will not be offered for credit, but will have optional engagement opportunities as Student Organizations throughout the semester. Please contact Dr. Brown brownep@bgsu.edu (Women’s Chorus) or Dr. Schnipke rschnip@bgsu.edu (Men’s Chorus) with questions.

·       University Choral Society will not be offered.  

·       Social distancing will be observed and masks worn at all times.

·       Outdoor face-to-face instruction and rehearsals will occur in groups no larger than 12 students.

·       Inside rehearsals yet to be determined.

·       Online activities will be led by members of the choral faculty. 

·       Audition procedures and requirements will be posted on the Choral audition website by Saturday, August 1 (https://www.bgsu.edu/musical-arts/ensembles/choral/auditions.html)

·       Students opting to participate in the A Cappella Choir or Collegiate Chorale should register for one of those ensembles and complete the online audition found on the A Cappella Choir or Collegiate Canvas page sometime between August 1 and August 10.

·       Questions pertaining to the A Cappella Choir may be directed to Dr. Munson munson@bgsu.edu, while questions pertaining to the Collegiate Chorale may be directed to Dr. Schnipke rschnip@bgsu.edu.

Orchestra

·       Philharmonia will be offered for strings only.

·       Masks are to be worn during string orchestra rehearsals and social distancing observed.

·       Inside rehearsals will last no more than 45 minutes at a time with 30 minutes of room rest.

·       Audition and selection process

            o   Dr. Emily Freeman Brown will solicit response of students who are Opting Out of Large Ensemble participation for Fall 2020 by August 10.

            o   Dr. Brown will organize and conduct auditions of all students in the first week of class (normal process) beginning Wednesday, August 26.

            o   Audition procedures and requirements will be posted on the Orchestra auditions website by Saturday, August 1 (https://www.bgsu.edu/musical-arts/ensembles/orchestra/auditions.html)

Jazz

·       Jazz Lab I and Jazz Lab II will be offered.

·       Rhythm players are to wear masks during rehearsals and social distancing observed by all members of the ensemble.

·       Inside rehearsals will last no more than one hour at a time. The rehearsal hall must be vacant at least 30 minutes prior and 60 minutes after each rehearsal.

·       Audition and selection process

            o   Jazz faculty will solicit response of students who are Opting Out of Large Ensemble participation for Fall 2020 by August 10.

            o   Jazz faculty will organize and conduct auditions of all students in the first week of class (normal process) beginning Thursday, August 27.

            o   Audition procedures and requirements will be posted on the Auditions Website by Saturday, August 1 (https://www.bgsu.edu/musical-arts/ensembles/jazz/auditions.html)

Opera

·       The Fall 2020 main stage opera production has been cancelled.

·       Opera Scenes, with an emphasis on acting, character development, and stage craft, will be offered as modified content for Opera.

·       Students should contact Kevin Bylsma kbylsma@bgsu.edu, for information about fall participation and course content.

Small Ensembles and Chamber Music

·       Small Ensembles and Chamber Music will be offered as capacity and scheduling permits.

·       Outdoor rehearsals are preferred when possible and shall always adhere to social distancing.

·       Inside rehearsals will take place in classrooms and rehearsal halls (no studios or practice rooms).

·       Inside rehearsals will last no more than 45 minutes at a time. The rehearsal hall must be vacant at least 30 minutes after each rehearsal.

·       Please consult with instructor for details and schedules.

Rehearsal Hall Safety Guidelines

COVID REHEARSAL LIMITS FALL 2020

General

·       Each room will have a definite traffic pattern assigned for entry and exit (see below for details).

·       Students will enter in single file at a 6 foot distance from each other.

·       Any reset of chairs/equipment must be completed before others enter the room.

·       A minimum of 6 feet must between each person in the ensemble (inside and outside rehearsals).

·       Masks should be worn at all times in rehearsal unless wearing a mask prevents one from rehearsing (i.e. wind instruments, voices).

·       Outside rehearsals will be used when weather permits in temporary tents, the courtyard, and other makeshift areas.

·       Each music student will be issued a personal music stand.

·       Length of rehearsal will be adjusted according to the schedule, number of people participating, and the specific room.

·       Upon finishing rehearsal, instructors and students will disinfect their personal area using supplies that are provided in the classroom (disinfectant spray, paper towel, wipes). Appropriate time must be allotted for this purpose.

            o   Use disinfectant spray and wipes to clean all personal touchpoint surfaces during class.

            o   Brass instruments (inside) – each student uses provided pads from sanitation station for water removal. After rehearsal, disinfect area with spray and wipes, then throw pads into trash can near exit door.

            o   Woodwind instruments – use normal personal swabs and be sure to disinfect any areas that were touched.

            o   Wash hands after leaving rehearsal.

Kelly Hall (1012)

·       Traffic flow

            o   Enter from the locker room area, exit through the emergency exit out to the loading dock.

            o   Students should wait in the west hallway at a six foot distance, approaching clockwise on the ground floor (floor markers will give direction).

            o   Access to 1012 locker room permitted, adhere to social distancing. Leave through loading dock doors when possible.

·       Maximum number of students in ensemble: 20

Choral Room (1040)

·       Traffic flow

            o   Enter through hallway, exit through emergency exit.

            o   Students should wait/enter in the southeast hallway and stairwell (floor markers will give direction).

·       Maximum number of students in ensemble - 20

Bryan Hall (1036)

·       Traffic flow

            o   Enter through Kobacker Lobby, exit into hallway adjacent to Music Office and to the right towards the Choral Room.

            o   Students should wait in Kobacker Lobby along the exterior at a six foot distance (floor markers will give direction).

·       Maximum number of students – 10 for ensembles on stage, 39 for concert seating/lecture style.

Kobacker Hall

·       Traffic flow

            o   Enter through Kobacker Lobby center door, exit through either side door into Kobacker Lobby.

            o   Students should wait in Kobacker along the interior northwest wall and up the stairs at a six foot distance (floor markers will give direction).

·       Maximum number of students – 20 on stage, 60 in audience

Conrad Room (Wolfe 102)

·       Traffic flow

            o   Enter through Wolfe Center lobby into west door, exit out through east doorway, turning left and exit building from north door on Ridge Street.

            o   Students should wait in Wolfe Center Lobby at a six foot distance

·       Maximum number of students in ensemble – 20

Classroom Use

·       Each room will have a posted traffic pattern assigned for entry and exit.

·       A minimum of 6 feet must between each person in for classes, rehearsals, and lessons.

·       Masks should be worn at all times.

·       Classrooms will be equipped with sanitation stations with disinfectant wipes, paper towels, masks, etc.

·       When finished using the room, instructors and students will disinfect their personal area using supplies that are provided in the sanitation station. Appropriate time must be allotted for this purpose before finishing class or rehearsal.

·       Brass instruments – each student uses provided pads for water removal.

·       For chamber music wind and vocal rehearsals, the room must sit vacant for a minimum of 30 minutes before next use. The room schedule will reflect these times constraints.

Concerts/Public Events

Unfortunately we will not be holding public events with live audiences this fall due to the pandemic. Some concerts, lectures or other events will be presented through the CMA Live Stream (https://www.bgsu.edu/musical-arts/events/live-streaming.html) or other digital formats. Participants in any live performances or recording sessions for online distribution will adhere to social distancing and safety precautions.

We are planning on a flexible calendar that will be updated often. Please visit the CMA website (www.bgsu.edu/music) for updates to the events calendar beginning in mid-August.