| Policy Number | Policy | Brief Description of Amendment |
|---|
| 3341-2-51 | Involuntary Withdrawal from the University – Undergraduate | This policy defines the circumstances and procedures under which the university may withdraw a student when their continued participation poses a significant risk to their own health or safety, others, or the campus environment. It emphasizes consideration of voluntary withdrawal first but provides a structured process for involuntary withdrawal that includes individualized assessment, notice, opportunity for student input, and a formal decision with appeal rights. It further also allows for interim actions when immediate concerns arise and outlines conditions. The policy further identifies under what circumstance a student may seek reenrollment after withdrawal |
| 3341-3-1 | Graduate Academic Progress, Probation, and Dismissal | Revisions remove detailed grading mechanics rules (moved to Graduate Grading Policies to reduce duplication and improve policy alignment) and clarify the collaborative nature of probation decisions, noting that graduate programs and line colleges may provide additional information warranting probation. The policy strengthens guidance on INC grades, specifying that more than one unresolved INC may indicate concerns about academic progress, and adds clarification on how U grades factor into academic status review. |
| 3341-3-5 | Credit Transfer – Graduate | Revisions reduce the minimum BGSU graduate credit required before requesting external transfer credit from 8 hours to 3 hours and clarify that transfer credit posts as credit hours only without affecting BGSU graduate GPA. The policy simplifies and standardizes maximum allowable transfer credits across certificate, master's, specialist, and doctoral programs, adds an exception pathway for students transferring with newly hired faculty mentors, and removes Advanced Undergraduate transfer rules (now housed in the Graduate Coursework for Undergraduate Students policy). |
| 3341-3-9 | Graduate Grading | Revisions consolidate grading-mechanics details (e.g., GPA calculations, INC rules) previously housed in the Graduate Academic Progress, Probation, and Dismissal policy. The policy clarifies graduate GPA calculation rules, including treatment of repeated courses and applicability of Grade Replacement and Fresh Start policies. It also clarifies how approved grading basis for graduate courses is determined, strengthens language regarding INC grades with clearer assignment criteria, and clarifies S/U grade functions across different course types. |
| 3341-3-89 | Graduate Academic Designations | This new policy establishes clear distinctions between transcriptable and non-transcriptable graduate designations to ensure consistency across all graduate programs. Transcriptable designations include certificates (minimum 9 credits with potential for stackability) and specializations (subdivisions within degree programs requiring a shared common core). Non-transcriptable designations serve as advising tools and may include concentrations areas of emphasis, and cognates. |
| 3341-6-44 | Tax Exemption Certificates | The policy continues to require use of available tax exemptions but more clearly emphasizes that purchasers must actively ensure exemptions are applied, including investigating eligibility for out-of-state purchases. It also reinforces procedural guidance by directing federal excise tax issues to the Purchasing Department and clarifying how and when tax exemption certificates should be requested and provided to vendors. |
| 3341-6-46 | University Food Service | The updates strengthen controls around food safety and sourcing by reinforcing the exclusive role of university-approved caterers, clarifying limits on outside food purchases, and adding compliance with state law prohibiting certain misbranded or cultivated-protein food products. The revisions also expand expectations for coordination, licensing, and risk management, particularly for exceptions like donated food, student organization events, and off-campus activities. |
| 3341-7-2 | Copyright | The redlines to the Copyright Policy clarify and strengthen how ownership of copyrightable works is allocated between the university and its personnel by reinforcing the general principle that authors retain ownership while more precisely defining exceptions such as works for hire, works created with substantial university assistance, externally sponsored works, and works contributed to the university. The revisions expand and formalize the framework for negotiating ownership and revenue-sharing in cases involving significant university support, outlining options such as sole or joint ownership, royalty-sharing arrangements, and licensing rights, while emphasizing required written agreements prior to commercialization. They also reinforce the administrative role of the Vice President for Research and the Copyright Advisory Committee in reviewing, negotiating, and resolving ownership and equity questions. Overall, the changes provide greater clarity, consistency, and structure in managing copyright ownership, institutional interests, and distribution of income derived from copyrighted works. |
| 3341-7-3 | Patent Policy | This policy affirms that BGSU retains ownership of inventions developed using university resources, with employees required to disclose and assign rights to the university. It strengthens expectations for timely disclosure, confidentiality, and cooperation in securing patent protection. The policy clarifies the role of the Patent Advisory Committee and the President in determining whether to pursue, license, or release inventions, with a defined decision timeline after disclosure. It also outlines how invention-related income is managed, including cost recovery and distribution of net revenue to inventors. Finally, it reinforces BGSU’s authority to enter into agreements with external sponsors regarding patent rights and licensing. |
| 3341-7-10 | Dual Use Research Concern (DURC) | This policy establishes BGSU’s framework for identifying, reviewing, and managing life sciences research that could be misused to threaten public health, safety, or national security. All research involving designated high-risk agents or experiments must be reviewed in advance by an Institutional Review Entity (IRE), which assesses risks and implements mitigation plans. The policy emphasizes balancing scientific advancement with ethical responsibility and risk reduction, while ensuring compliance with federal DURC regulations. Principal Investigators are responsible for identifying DURC, securing approval before starting work, and ensuring proper training and safeguards are in place. Ongoing monitoring and annual review of approved projects are required. Noncompliance can result in suspension of research, loss of privileges, and mandatory federal reporting. |
| 3341-7-12 | Malign Foreign Talent Recruitment Program | This policy prohibits participation in foreign talent recruitment programs that threaten U.S. research integrity or national security and requires full disclosure of all foreign affiliations and support. It aligns with federal agency rules that ban involvement in programs incentivizing unauthorized transfer of research or intellectual property. The policy mandates transparency in international engagements and establishes review processes to evaluate whether activities violate MFTRP criteria. Researchers must disclose all foreign relationships, funding, and recruitment efforts, and avoid undisclosed or conflicting commitments. The university reviews disclosures and may require modification or termination of prohibited activities. Violations can lead to loss of funding eligibility, disciplinary action, and federal reporting. |
| 3341-9-2 | Naming Policy | The primary substantive change to the Naming Policy removes a provision that previously required the university to make “every effort” to provide alternative recognition if a named building, property, or academic entity was demolished, discontinued, or otherwise eliminated. This revision shifts the policy toward a more defined, contract-based approach, where naming rights and recognition are governed strictly by the terms and duration outlined in the original agreement rather than broader institutional expectations. It also reinforces existing provisions that specify when names may be removed—such as reputational concerns, unmet donor commitments, or expiration of agreed terms—clarifying that recognition is conditional and not guaranteed beyond those parameters. Overall, the change increases the university’s discretion and flexibility in managing named assets while reducing ambiguity and potential future obligations tied to facilities or programs that no longer exist. |
