University Policies

The Office of General Counsel is responsible for the housing of all university policies. The policies found on this website are the “official version.” In the event a party wants to create a new policy or change an existing policy, the policy must be reviewed and approved by the Cabinet. There is a policy on policy development located under Governance. 3341-1-5. The policy template may be requested by contacting the Office of General Counsel. The template is required to draft a policy. Once the policy has been reviewed and approved for changes or addition by the Cabinet, the policy shall be sent to the Office of General Counsel for formatting and filing. The policy will be posted on the website under university policies and sent to the state for filing pursuant to Senate Bill 3. If there are any questions, they may be directed to gencounsel@bgsu.edu.  


Policy NumberName of PolicyResponsible Office
3341-1-1Bylaws of the Board of TrusteesPresident
3341-1-2Code of Ethics and Conduct PolicyPresident
3341-1-3Emergency cancellation, Delay and Closing Policy and ProceduresPresident
3341-1-4Delegation of Management ResponsibilityPresident
3341-1-5Policy on Policy Development for RegisterPresident
3341-1-6Public RecordsGeneral Counsel
3341-1-7Delegation of Contract and Signatory AuthorityPresident
3341-1-8Academic CharterPresident

Division of Student Affairs

Policy NumberName of PolicyResponsible Office
3341-2-1AddressesRegistration and Records
3341-2-2Advertisement (posters, notices, handbills, fliers, banners, yard signs and electronic media)Campus Activities
3341-2-3AssemblyCampus Activities
3341-2-4BathroomsResidence Life
3341-2-5Campus-wide Food Service Policies for Student OrganizationsCampus Activities
3341-2-6Conduct AuthorityDean of Students
3341-2-7Conduct ProceduresDean of Students
3341-2-8Conduct Records RetentionDean of Students
3341-2-9ConsumptionCampus Activities
3341-2-10Department of Recreation and Wellness Food & Drink Concessions, Merchandise Sales, and SponsorshipRecreation and Wellness
3341-2-11Event ManagementCampus Activities
3341-2-12Fire SafetyResidence Life
3341-2-13Forrest Creason Golf Course AccessibilityRecreation and Wellness
3341-2-14Fund Raising, Solicitation, and Sales Rules for Student OrganizationsCampus Activities
3341-2-15General Rules for University ResidenceResidence Life
3341-2-16Guest SpeakersCampus Activities
3341-2-17Housing Acceptance AgreementResidence Life
3341-2-18Housing AssignmentsResidence Life
3341-2-19Interim SuspensionsStudent Affairs
3341-2-20Jurisdiction of the UniversityDean of Students
3341-2-21Keys PEDS and Bathroom CodesResidence Life
3341-2-22Late Night EventsCampus Activities
3341-2-23LaundryResidence Life
3341-2-24Organizational ResponsibilityDean of Students
3341-2-25Parental NotificationDean of Students
3341-2-26Personalizing Your Living SpaceResidence Life
3341-2-27Political CampaigningDean of Students/Office of Residence Life
3341-2-28Prohibited ConductDean of Students
3341-2-29Residential MaintenanceResidence Life
3341-2-30Residential Network Responsible UseResidence Life Information Technology Services
3341-2-31Residential Conduct ProcessOffice of Residence Life
3341-2-32Room CheckoutResidence Life
3341-2-33Room EntryResidence Life
3341-2-34SanctionsDean of Students
3341-2-35Student Budget Committee (SBC) FundingCampus Activities
3341-2-36Student OrganizationsCampus Activities
3341-2-37Student Rights and Responsibilities PolicyDean of Students
3341-2-38Student TravelCampus Activities
3341-2-39Student Conduct AppealsDean of Students

Academic Affairs

Policy NumberName of Policy
Responsible Office
3341-3-1Academic Progress, Probation, Dismissal – GraduateAcademic Affairs
3341-3-2Advanced Undergraduates – GraduateAcademic Affairs
3341-3-3Appeals policies – GraduateAcademic Affairs
3341-3-4Background Checks – GraduateAcademic Affairs
3341-3-5Credit Transfer – GraduateAcademic Affairs
3341-3-6Doctoral Requirements – GraduateAcademic Affairs
3341-3-7Enrollment and Registration – GraduateAcademic Affairs
3341-3-8Financial Information and Assistance – GraduateAcademic Affairs
3341-3-9Grading Policies – GraduateAcademic Affairs
3341-3-10Graduate Admissions – GraduateAcademic Affairs
3341-3-11Graduate Faculty Status – GraduateAcademic Affairs
3341-3-12Graduation Application and Minimum Registration – GraduateAcademic Affairs
3341-3-13Health Insurance – GraduateAcademic Affairs
3341-3-14International Teaching Assistant Language Policy – GraduateAcademic Affairs
3341-3-15Leave of Absence – GraduateAcademic Affairs
3341-3-16Master's degree - General Requirements – GraduateAcademic Affairs
3341-3-17Posthumous Awarding Of A Graduate Degree – GraduateAcademic Affairs
3341-3-18Student Research – GraduateAcademic Affairs
3341-3-19Tentative Degree Program (TDP)/Degree Audit Report System (DARS) – GraduateAcademic Affairs
3341-3-20Thesis/Dissertation – GraduateAcademic Affairs
3341-3-21Time Limits for Degree and Revalidation – GraduateAcademic Affairs
3341-3-22Transcripts – GraduateAcademic Affairs
3341-3-23Academic Forgiveness for Undergraduates – UndergraduateAcademic Affairs
3341-3-24Academic Honesty – UndergraduateAcademic Affairs
3341-3-25Academic Honors – UndergraduateAcademic Affairs
3341-3-26Academic Load and Undergraduate Enrollment Status – UndergraduateAcademic Affairs
3341-3-27Admission to BGSU – UndergraduateAcademic Affairs
3341-3-28Admission to BGSU Firelands – UndergraduateAcademic Affairs
3341-3-29Advanced Placement and College Credit Plus – UndergraduateAcademic Affairs
3341-3-30Advanced Standing – UndergraduateAcademic Affairs
3341-3-31Associate Degree Programs – UndergraduateAcademic Affairs
3341-3-32Audit – UndergraduateAcademic Affairs
3341-3-33Baccalaureate Degree Programs – UndergraduateAcademic Affairs
3341-3-34BG Perspective (General Education Curriculum) – UndergraduateAcademic Affairs
3341-3-35Changing Undergraduate colleges, majors or degree programs within BGSU – UndergraduateAcademic Affairs
3341-3-36Classification of Undergraduate Students – UndergraduateAcademic Affairs
3341-3-37Concurrent Enrollment – UndergraduateAcademic Affairs
3341-3-38Undergraduate Credit by Examination – UndergraduateAcademic Affairs
3341-3-39Disbursement of Student Financial Aid – UndergraduateAcademic Affairs
3341-3-40Dropping, Adding and Changing the Grading Option – UndergraduateAcademic Affairs
3341-3-41FERPA Rights – UndergraduateAcademic Affairs
3341-3-42Financial Aid Packaging – UndergraduateAcademic Affairs
3341-3-43First Day Attendance Policy – UndergraduateAcademic Affairs
3341-3-44Foreign Language Undergraduate Admission Requirement – UndergraduateAcademic Affairs
3341-3-45General Library Use Policy – UndergraduateAcademic Affairs
3341-3-46Grading Policies – UndergraduateAcademic Affairs
3341-3-47Guest Undergraduate Students – UndergraduateAcademic Affairs
3341-3-48International Students – UndergraduateAcademic Affairs
3341-3-49Music Library Copyright Restrictions – UndergraduateAcademic Affairs
3341-3-50Registration for Undergraduate Classes – UndergraduateAcademic Affairs
3341-3-51Repeated Coursework, Enrollment Status and Financial Aid – UndergraduateAcademic Affairs
3341-3-52Retaking an Undergraduate Course – UndergraduateAcademic Affairs
3341-3-53Revision of a Financial Aid Award Package – UndergraduateAcademic Affairs
3341-3-54Satisfactory Academic Progress and Financial Aid – UndergraduateAcademic Affairs
3341-3-55Scholarship Appeal – UndergraduateAcademic Affairs
3341-3-56Student Appeals – UndergraduateAcademic Affairs
3341-3-57Transfer Admissions – UndergraduateAcademic Affairs
3341-3-58Transfer Credit – UndergraduateAcademic Affairs
3341-3-59Catalog Policies – UndergraduateAcademic Affairs
3341-3-60University Libraries Collection Policies – UndergraduateAcademic Affairs
3341-3-61University Libraries Gift Policy – UndergraduateAcademic Affairs
3341-3-62University Library Privacy and Confidentiality Policy – UndergraduateAcademic Affairs
3341-3-63Unsatisfactory Academic Progress – UndergraduateAcademic Affairs
3341-3-64Withdrawal from the University – UndergraduateAcademic Affairs

Office of Equity of Diversity

Policy NumberName of Policy
Responsible Office
3341-4-1Anti HarassmentEquity and Diversity
3341-4-2Equal Education OpportunityEquity and Diversity
3341-4-3Equal Employment OpportunityEquity and Diversity
3341-4-4Racial & Ethnic HarassmentEquity and Diversity
3341-4-5RetaliationEquity and Diversity
3341-4-6Sexual HarassmentEquity and Diversity
3341-4-7By-Invitation AppointmentsEquity and Diversity

Human Resources

Policy NumberName of PolicyResponsible Office
3341-5-1Accident Reporting PolicyHuman Resources
3341-5-2Acting/Interim AppointmentHuman Resources
3341-5-3Administrative Staff Compensation PolicyHuman Resources
3341-5-4Administrative Staff NoticeHuman Resources
3341-5-5Administrative Staff Performance-Based Merit SystemHuman Resources
3341-5-6Staff Company Seniority Date and Vacation Benefits Service DateHuman Resources
3341-5-8Contact with State/Federal Legislators and Governmental Agencies PolicyHuman Resources
3341-5-9Dependent Fee WaiverHuman Resources
3341-5-10Disability/Reasonable Accommodation PolicyHuman Resources
3341-5-11Disciplinary PolicyHuman Resources
3341-5-12Drug Free Workplace and Reasonable Suspicion Protocol PolicyHuman Resources
3341-5-13Employee Fee WaiverHuman Resources
3341-5-14First AidHuman Resources
3341-5-15Leave Without PayHuman Resources
3341-5-16Military Leave Duty
Human Resources
3341-5-17NepotismHuman Resources
3341-5-18Leave Bank ProgramHuman Resources
3341-5-19Performance Evaluation Non-represented Employees
Human Resources
3341-5-20Personal Leave PolicyHuman Resources
3341-5-21Pre-Employment Background ChecksHuman Resources
3341-5-22Religious AccommodationHuman Resources
3341-5-23Resignation and Exit InterviewHuman Resources
3341-5-24Political ActivityHuman Resources
3341-5-25SolicitationHuman Resources
3341-5-26Stand-by PayHuman Resources
3341-5-27Alcohol and controlled Substance Policy for Employees with Commercial Driver LicenseHuman Resources
3341-5-28Violence in the WorkplaceHuman Resources
3341-5-29Pay Transaction Policy for Classified StaffHuman Resources
3341-5-30Independent Contractors PolicyHuman Resources
3341-1-3Emergency cancellation, Delay and Closing Policy and ProceduresPresident
3341-5-31Programs and Activities with Minor ParticipantsHuman Resources
3341-5-32Bonus Policy
Human Resources

Finance and Administration

Policy NumberName of PolicyResponsible Office
3341-6-1Accident ReportingFinance and Administration
3341-6-2AlcoholFinance and Administration
3341-6-3Use of Amplified Sound on University PremisesFinance and Administration
3341-6-4Athletic/Bowl Game Travel and Entertainment Related
Finance and Administration
3341-6-5Authorization and Award of Capital Construction ProjectsFinance and Administration
3341-6-6BGSU E-Mail AccountFinance and Administration
3341-6-7BGSU Information TechnologyFinance and Administration
3341-6-8Business Entertainment ExpenseFinance and Administration
3341-6-9Campus ID CardFinance and Administration
3341-6-10Cancellation of Student Class Schedule (De-Registration)Finance and Administration
3341-6-11Cash AdvanceFinance and Administration
3341-6-12Cash Collection and Handling PolicyFinance and Administration
3341-6-13Cell Phone ReimbursementFinance and Administration
3341-6-14Cellular ServicesFinance and Administration
3341-6-15Clean Air & Smoking Policy ProposalFinance and Administration
3341-6-16Commercialization of BGSU ProductsFinance and Administration
3341-6-17Concealed WeaponsFinance and Administration
3341-6-18Data Use and ProtectionFinance and Administration
3341-6-19Debt PolicyFinance and Administration
3341-6-20Electronic SignaturesFinance and Administration
3341-6-21Faculty and Staff EmailFinance and Administration
3341-6-22Financial Responsibility of Personal PropertyFinance and Administration
3341-6-23Policy on Firearms, Deadly Weapons, and Dangerous
Finance and Administration
3341-6-24Reporting Fraud, Waste, or Abuse of University ResourcesFinance and Administration
3341-6-25Garnishment of WagesFinance and Administration
3341-6-26Holds on Student Delinquent AccountsFinance and Administration
3341-6-27Institutional MembershipsFinance and Administration
3341-6-28InvestmentsFinance and Administration
3341-6-29ITS Computer Lab UtilizationFinance and Administration
3341-6-30ITS Facility RentalFinance and Administration
3341-6-31Key IssuanceFinance and Administration
3341-6-32Laptop LoanFinance and Administration
3341-6-33My VPNFinance and Administration
3341-6-34Policy Regarding Parking RegulationsFinance and Administration
3341-6-35PeopleSoft Account AdministrationFinance and Administration
3341-6-36“Persona Non Grata” Status for Campus VisitorsFinance and Administration
3341-6-37Purchases from EmployeesFinance and Administration
3341-6-38Purchasing, Sales, and Disposal of University Property and
Inventory Control
Finance and Administration
3341-6-39Sensitive Data PrivacyFinance and Administration
3341-6-40SkateboardFinance and Administration
3341-6-41Social Networking Media PolicyFinance and Administration
3341-6-42Space and Facilities Reservations Including Use of Campus
Finance and Administration
3341-6-43Student EmailFinance and Administration
3341-6-44Tax Exemption CertificatesFinance and Administration
3341-6-45Time ReportingFinance and Administration
3341-6-46University Food Service PolicyFinance and Administration
3341-6-47University Travel ExpenseFinance and Administration
3341-6-48University Vehicle UseFinance and Administration

Research and Economic Development

Policy NumberName of PolicyResponsible Office
3341-7-1Conflict of Interest in Sponsored Programs & ResearchResearch & Economic Development
3341-7-2CopyrightResearch & Economic Development
3341-7-3Patent PolicyResearch & Economic Development
3341-7-4Research Faculty Administrator Research StipendResearch & Economic Development
3341-7-5Research MisconductResearch & Economic Development
3341-7-6CommercializationResearch & Economic Development
3341-7-7Protection of Human SubjectsResearch & Economic Development
3341-7-8Protection of Vertebrate AnimalsResearch & Economic Development
3341-7-9Use of Controlled Substances in ResearchResearch & Economic Development


Policy NumberName of PolicyResponsible Office
3341-8-1Concussion Management PolicyIntercollegiate Athletics/Director of Athletics

Development and Advancement Policies

Policy NumberName of PolicyResponsible Office
3341-9-1Foundation Charity and Scholarship DonationsUniversity Advancement
3341-9-2NamingUniversity Advancement
3341-9-3University Libraries GiftUniversity Advancement
3341-9-4FundraisingUniversity Advancement

Marketing and Communications Policies

Policy NumberName of PolicyResponsible Office
3341-10-1The BGSU LogoMarketing and Communications
3341-10-2BGSU SignatureMarketing and Communications
3341-10-3Logotype and GraphicsMarketing and Communications
3341-10-4The Official Identity ColorsMarketing and Communications
3341-10-5OMCMarketing and Communications
3341-10-6Web IdentityMarketing and Communications