Expense Codes

Supplies

53100Office Supplies*
53200Computer Supplies
53210Computer Software
53300Copiers
53340Library Supplies
53400Instructional Supplies*
53450Research Supplies
53600Maint/Custodial Supplies
53610Fuel
53700Uniform and Persnl Safety Equip
53800Athletic Supplies/Equipment
53840Animal Related
53900Misc Supplies

Communications

55100Institutional Memberships
55120Certificate Renewal
55200Printing & Other Media
55300Advertising
55301Position Vacancy Ad
55400Telephone Expense
55430Cell Phone
55500Postage
55600Exhibition Shipping
55700Shipping

Purchases for Resale

57100Purchases for Resale

Travel Expense Codes

54020Agent Fee
54020Airfare
54020Baggage Fee
54300Business / Entertainment Meals
54020Car Rental
54020Change Ticket Fee
54020Fuel
54020Hotel
54020Hotel ‐ Parking
54020Internet
54050Mileage
54040Non Per Diem Travel Meals
54020Other
54020Parking
54040Per Diem
58900Personal Expense
54020Public Transit
57100Purchases For Resale
54010Registration Fees
54020Room Charge
54020Room Tax
54040Student Group Meals
54020Taxi/Car Service
54020Tele/Fax
54020Toll
54020Train

Maintenance and Repairs

56100Maint and Repairs Buildings
56150Maintenance Labor Expense
56200Maint & Repairs Equipment
56300Rentals
56450Waste Collection

Equip‐Library‐Misc

58010Compensation NonPayroll (1099)
58020Non‐Taxable‐Purchased Services
58040Credit Card Fees
58050Bank Service Charge
58292Awards
58294Grants
58300Subscriptions and Books
58301Subscription Leases
58400Game Guarantees
58410Medical Insurance
58500Capital Equipment Over $3500
58510Equip Under $3500 & Components
58520Equipment ‐ External Lease
58530Miscellaneous Furnishings
58600Financing Costs
58700Land and Buildings
58750Insurance
58800Indirect Costs Recovered ‐ Res
58850University Overhead Charges
58860Bad Debt Expense
58870Cash Shortage
58880Collection Costs
58890Real Estate Tax
58898Chargebacks
58900Other Expenses
58910Subcontract 1
58915Subcontract 1 > $25,000
58920Subcontract 2
58925Subcontract 2 > $25,000
58930Subcontract 3
58935Subcontract 3 > $25,000
58940Subcontract 4
58945Subcontract 4 > $25,000
58950Subcontract 5
58955Subcontract 5 > $25,000
58980Sponsorship
58988Budget Carry Over‐Operating

Utilities

56400Gas (Natural)
56401Utilities
56410Steam
56430Water
56440Sewage
56450Waste Collection

Updated: 04/29/2026 04:14PM