University Advancement forms
University Advancement (which includes the office of Advancement Services, the BGSU Alumni Association and BGSU Foundation, Inc.) is responsible for the storage, security and effective distribution of alumni and donor data. This page serves as a library of documents that BGSU faculty, staff or others in the community may need in requesting access to these types of data.
- Acceptable Use of Funds Policy
for Access to the One Alumni/Donor Database
This form must be completed prior to gaining access to One, the database of alumni and donor information managed by University Advancement.
Who to contact for initial training, as a new user, or as a refresher for established users.
Schedule of training topics offered by University Advancement and available to BSGU staff.
You will need an issuetrak account to access this form. If you do not have an account, contact Kyle Crawford at firstname.lastname@example.org.
- Confidentiality Form for BGSU Employees
- Confidentiality Form for Volunteers (Non-BGSU employees)
- Foundation disbursement request(for internal use by BGSU staff only)
transfer request (for internal use by BGSU staff only)
data request form
This form is used by anyone requesting database information from the Office of Alumni and Development. Examples include mailing lists, mailing labels, current data on graduates of a certain college or other general alumni information. It is understood that the information received is for official university business and that it will not be used for commercial purposes. Please do not release any alumni or donor information without the consent of the Alumni Records Manager.
Gift/Pledge Form (Form to return to: email@example.com)
This form should be used when making a gift, pledge or pledge payment to BGSU. It is fillable and can be returned electronically or mailed with a check payment.
This form is only required when you are making a gift or pledge payment via credit card, EFT or employee payroll deduction. Please do not send this form electronically.
- Payment Information/Authorization Form
Policies for the collection, use and
management of alumni/donor information
The Office of Advancement Services manages the accessibility of the constituent data and ensures that it is released in accordance with approved policy and procedure and in compliance with State and Federal laws and regulations. Employees' access to data is limited to that which is required to perform their responsibilities. All appropriate measures are taken to protect the information from unauthorized disclosure.
For more information
If you have questions about accessing alumni and donor data, or need a document that is not listed here, please contact Roger Heminger, records manager of the Office of Alumni and Development, at firstname.lastname@example.org or 419-372-7696.