University Advancement forms
University Advancement (which includes the office of Advancement Services, the BGSU Alumni Association and BGSU Foundation, Inc.) is responsible for the storage, security and effective distribution of alumni and donor data. This page serves as a library of documents that BGSU faculty, staff or others in the community may need in requesting access to these types of data.
Application for Access to
the One Alumni/Donor Database
This form must be completed prior to gaining access to One, the database of alumni and donor information managed by University Advancement.
Who to contact for initial training, as a new user, or as a refresher for established users.
Schedule of training topics offered by University Advancement and available to BSGU staff.
Change request form
You will need an issuetrak account to access this form. If you do not have an account, contact Kyle Crawford at email@example.com.
- Confidentiality Form for BGSU Employees
- Confidentiality Form for Volunteers (Non-BGSU employees)
- Foundation disbursement request(for internal use by BGSU staff only)
transfer request (for internal use by BGSU staff only)
data request form
This form is used by anyone requesting database information from the Office of Alumni and Development. Examples include mailing lists, mailing labels, current data on graduates of a certain college or other general alumni information. It is understood that the information received is for official university business and that it will not be used for commercial purposes. Please do not release any alumni or donor information without the consent of the Alumni Records Manager.
New Fund Request (for internal use by
BGSU staff only)
- New Gift Form
for the collection, use and management of alumni/donor
The Office of Advancement Services manages the accessibility of the constituent data and ensures that it is released in accordance with approved policy and procedure and in compliance with State and Federal laws and regulations. Employees' access to data is limited to that which is required to perform their responsibilities. All appropriate measures are taken to protect the information from unauthorized disclosure.
For more information
If you have questions about accessing alumni and donor data, or need a document that is not listed here, please contact Roger Heminger, records manager of the Office of Alumni and Development, at firstname.lastname@example.org or 419-372-7696.
Advancement Sales Sheets
- 14UA424 Business
Education and Human Development
Health and Human Services
- 14UA424 Master Plan
- 14UA424 Matching Scholarship Program
College of Musical Arts
- 15UA510 Libraries
- 15UA548 Arts and Sciences
- 15UA548 Funding Opportunities
- 15UA548 Technology
- 15UA548 Ways to give
- 15UA567 Service Learning
- 15UA592 Student Rec Center Renovation
- 15UA634 WBGU
- 15UA646 Athletics
- 15UA647 Greek Housing
- 15UA649 Name Gift Opportunities
- 15UA654 Strategic Plan
15UA680 Education and Human Development
- 15UA681 Planned Giving
- 15UA682 Ways to Give
- 15UA683 Once A Falcon
15UA689 Alumni Preprofessional Program
- 15UA719 Updated Scholarships
- 16UA750 Business Building
- 16UA761 South Hall
Health and Human Services Development
2016 Falcon Proud
- 16UA7939 Alumni Laureate Scholarship program