Project Governance Committees & Partnerships

IT project governance provides direction and oversight to BGSU's IT strategy, ensuring alignment with strategic objectives and University priorities. Through a monthly process of receiving, evaluating and approving projects, these committees ensure ITS's project activities support the BGSU mission.  Hundreds of requests are received each year, further supporting the need to understand and control the direction of ITS and departmental resources.

Executive Sponsors Committee (ESC)

Comprised of cabinet/VP level members who are the final authority in the governances process.  Disputes, significant updates, or high-level decisions are escalated to ESC for final resolution.  Meets on the second Monday of each month.

Project Review Committee (PRC)

Comprised of department-head-level members who provide initial review and approval, suggesting a priority on each project prior to submission to the Project Review Committee (PRC). Meets on the first Thursday of each month.

Business Relationship Methodology

Comprised of VP-area department leadership and split into 11 separate groups, these (monthly or quarterly) meetings focus on building and increasing collaboration between ITS and functional/business offices across campus. Topics include: functional office interests, current project and ticket reviews, new or upcoming project/initiatives discussion, technical migration calendars and reviews of highlighted projects.  

Software Purchasing Group (SPG)

Comprised of representatives from IT and Purchasing to evaluate new software purchase requests to ensure they observe institutional, state, and federal guidelines. This includes evaluating adherence to BGSU IT security guidelines, amendment section 508 of the United States Workface Rehabilitation Act of 1973 (electronic information accessibly), and General Counsel/Purchasing contract guidelines. The goal of this group is to limit risk to the university while promoting good stewardship of institutional funds.