Project Evaluation Request

A Project Evaluation Request is the starting point for new enhancements and projects which require IT resources. Depending on the nature of the work requested, there may be several levels of approval required in order to complete this request (for additional information, see our Project Governance Process webpage. As a best practice, if the nature of the request involves resources from other departments or divisions, please contact them in advance of submitting the request to ensure all stakeholders have been informed.

To get started, complete the Project Evaluation/LeanBGSU Request form. After reviewing your request,  ITS team will contact you to explain the remainder of the process.

Project Request FAQ

The ITS Project Evaluation/LeanBGSU Request form provides important information regarding the who, what, when and why of the request. Without this information, a decision regarding the approval and relative priority of the project/work cannot be made.

ITS manages many different types of projects for the BGSU campus. Unlike the Applications Development area, most areas within ITS are not designing, developing, and deploying applications. For the area that does not require a historical record for small projects, the 80 hour/$8,000 rule is valid. For application development efforts, the historical record is important for all projects.

We ask requestors of Application Development projects to provide a set of functional specifications (documentation) before development work begins.  Much of the information on the Project Evaluation/LeanBGSU Request form can be directly applied to the functional specification. The effort put into filling out the Project Evaluation/LeanBGSU Request form reduces the effort required for creating the functional specification.

Almost all of the work done within ITS is project-based. Utilizing a Project Management standard improves communication, organization and the success of the project. Additionally, Project Management standards reduce wasted effort on ITS projects by minimizing efforts that do not result in the successful delivery of what the requester needs.

ITS encourages open communication. Please feel free to engage any ITS staff member for direction or with questions regarding the Project Evaluation Request form. ITS is also happy to assist with the completion of the Project Evaluation Request form.