File Formats and Templates

File Formats

From the Ohio Link etd frequently asked questions:

“ What file formats can I submit to the ETD Center?

We accept multiple formats and multiple files per paper, such as a main PDF file with supplementary data files and video clips. The list of acceptable formats is an institutional decision. As an overall rule, OhioLINK recommends file formats that are platform-independent, vendor-independent, non-proprietary, stable, widely supported. The same criteria apply to audio and video codecs and other embedded software.

Preferred formats include:

  • For formatted documents: Adobe Acrobat Portable Document Format (PDF). PDF files should have all fonts embedded and may not disable printing or text access. PDF files being uploaded to Proquest/UMI must be unlocked (no security options selected).
  • For video: video requires choices about both compression/decompression (codec) software used, and the file format used. We currently recommend the H.264 codec in AVI, MP4, or Matroska file formats; the Xvid codec in AVI or Matroska formats; or the Theora codec in the Ogg file format.
  • For high-resolution images: Portable Network Graphics format (PNG), TIFF. for lower-resolution images: PNG, JPEG
  • For spreadsheets or data files: Comma-separated values or other delimited text

OhioLINK strongly discourages the use of HTML unless authors take considerable care in ensuring that their markup conforms to published standards and that their use of links and inline images can stand alone in the ETD Center.

For reasons of long-term accessibility and preservation, OhioLINK strongly discourages documents in proprietary file formats such as Microsoft Word or Excel.

OhioLINK will not accept executable binary files if alternatives are available.”

Adobe Acrobat X Pro step-by-step guide to inserting rich media into PDF documents


After all of the final edits are made to your document and your committee has signed off on your document proceed to converting your document to a PDF. By using the templates below, the required pagination will be retained when it's time to convert your document to the PDF format for uploading to the OhioLINK ETD database. It is suggested that you save the relevant documents below to your desktop before making any modifications.  

Master's Thesis Title Page (Word Doc)

Doctoral Dissertation Title Page (Word Doc)

Preliminary Pages –with Copyright statement, Abstract, Acknowledgements, etc.  (Word Doc)

Preliminary Pages-without copyright statement (Word Doc)

Table of Contents -page numbering includes a Copyright Page (Word Doc)

Table of Contents -page numbering does not include a Copyright Page (Word Doc)

Here's a tip:  If you used the templates above to create your title page, abstract, and table of contents, DO NOT COMBINE THESE DOCUMENTS into one document using your word processing software. Keep the documents separate and convert each one to PDF format. Once each document has been converted to PDF, then combine them into one document using Adobe Acrobat. By doing it this way, you will not lose the pagination for each section.

Templates for students using LaTeX

If your thesis or dissertation contains mathematical formulas, you might consider using this LaTeX template.  This may include Math or Statistics theses or dissertations, in addition to other areas as appropriate.  This only pertains to students doing their writing using LaTeX. Here is the link: