Documents & Forms

The Graduate College is transitioning from a paper form system to a DocuSign digital system. Please consult this webpage any time a form is used.

DocuSign forms will be automatically routed to the correct recipients.
Paper forms should be directed to the Graduate College (120 McFall or gradcol@bgsu.edu), unless otherwise noted. 

Please contact the Graduate College by phone (419-372-2791) or by email (gradcol@bgsu.edu) with any questions or issues regarding forms.

ACADEMIC PROGRESSION FORMS

Form Directions

  • Undergraduate students should fill out this form if they are wanting to take one or more graduate classes.  Please read the  policies linked below to find out if you are eligible for Advanced Undergraduate Status.
  • Before clicking on the form, students should collect the following information.
    • Current cumulative GPA, course subject and catalog # (e.g., BIOL 5000)
    • Name and email of the instructor for each course requested.
    • Name and email of the Chair / Program Director associated with the course.
    • Type of credit:  Specify whether the course will be counted on the graduate or undergraduate credit on your transcript. 
      • If it is needed for an undergraduate program or graduation requirement, choose undergraduate credit. 
      • If all undergraduate degree requirements and total credits will be met without this class, choose graduate credit.
  • After the student fills out the form, the form will be routed to the instructor(s).  Instructors will complete information about the class and sign to give permission for the student to take the class.
  • As long as there are no issues, Registration and Records will notify the Graduate College when the student has been registered for the class(es).

Form - Advanced Undergraduate Status Request Form (paper form)

Policy and Other Links

Form Directions

  • Graduation applications must be received before the published deadline for a student to be considered for graduation in a given semester.
  • The application is only available during certain dates.  Dates are listed here.

Form - Students applying for graduation must do so on-line through their MyBGSU.

Other links

  • Students can request to walk in a different semester from their graduation semester for reasons such as family attendance, etc. 
  • If a student applies to walk in a commencement ceremony, they must still apply for graduation during the semester of their academic graduation -- this form does not replace a graduation application!  See directly above for instructions about applying for graduation.
  • Master's students can apply to participate in commencement either before or after their semester of graduation.
  • Doctoral students can apply to participate in a commencement ceremony only after all degree requirements have been met. 
  • Students' names will appear in the commencement program during the semester in which they graduate, not the semester they participate in commencement. 
  • To request this particular form, please send an email to gradcol@bgsu.edu. Please include your BGSU ID. 

Form Directions

  • Students can fill out the above form in they are interesting in receiving permission to take one or more classes at the University of Toledo.  The form will be evaluated by both BGSU and UT before approval.

Form - Concurrent Enrollment Form (paper form)

Policy and Other Links

Form Directions

  • If a course has expired, it must be revalidated or retaken before it can be counted toward a degree.  
    • Master's and Certificate Programs:  A course can only apply toward the degree if it has been taken within 6 years of graduation. 
    • Doctoral Programs: A course can only apply toward the degree if it has been taken within 8 years of graduation.
    • To determine if a class can count toward your degree, please click here for dates.
  • Before clicking on the form, students should collect the following information:
    • Planned graduation date
    • Subject and catalog number of the course (ex: BIOL 5000)
    • Original term and year the course was taken
    • The name and email of their (1) graduate program coordinator and (2) line college approver (Click here for contact information)
    • The payment of the $25 fee and confirmation number. Students can pay online: https://commerce.cashnet.com/BGSUGRAD  
  • A separate form needs to be completed for each revalidated class, although payments can be made for multiple classes simultaneously.

Form - Course Revalidation Form (paper form)

Policy and Other Links

Form Directions

  • Students should fill out the form to request that credits from another university transfer into their BGSU graduate program.
  • Students must have completed at least 8 credits in their BGSU program before credit transfer can be approved.  Transferred credits must also fit time-to-degree deadlines at the time of graduation.
  • Before clicking on the form, students should collect the following information:
    • BGSU course number and title, and non-BGSU course number and title.
    • Syllabus or course description for non-BGSU course.
    • The name and email of their (1) graduate program coordinator and (2) line college approver (Click here for contact information)
  • Students will need to have their official transcript for the course sent to the Graduate College.
  • Students cannot transfer credit that has been used for another certificate or degree. 

Form - Course Transfer Request Form (paper form)

Policy and Other Links

Form Directions

  • Students should complete these forms to: (1) apply for credit by exam; and (2) to document a completed credit by exam experience. 
  • Before clicking on the form, students should collect the following information:
  • A maximum of 6 credit hours may be taken by exam. 

Form - Credit by Examination Application (DocuSign eform) and Credit by Examination Report (DocuSign eform)

Policy and Other Links

Form Directions

  • This form should be completed by instructors/faculty to request a formal grade change, and it should be taken directly to Registration and Records after approval (not the Graduate College).
  • Approvals must be obtained from the graduate program coordinator and their line college approver (for this contact information, see here).

Form - Grade Change Request (paper form)

Policy

Form Directions

  • Students can fill out the form to request that a new grade from a retake of a class replace the old grade from the original registration of that class.  Please see the below policy for more information.   
  • Before clicking on the form, students should collect the following information: 
    • The course subject and catalog number (ex: BIOL 5000), and the course title. 
    • The original course instructor, original term/year, and original grade received.
    • The retake course instructor and retake term/year.
    • The name and email of their graduate program coordinator (Click here for contact information).

Form - Grade Replacement Request Form (DocuSign eform)

Policy and Other Links

Form Directions

  • This form should be completed by instructors/faculty to request an extension of an incomplete grade, and it should be taken directly to Registration and Records after approval (not the Graduate College).
  • Approvals must be obtained from the graduate program coordinator and their line college approver (for this contact information, see here).

Form - Incomplete Extension Form

Policy

Form Directions

  • Students can fill out the form to request a leave of absence, which means that their time-to-degree clock is stopped, and they do not have to continously enroll for 6990/7990 (thesis/dissertation credits). 
  • Before clicking on the form, students should collect the following information: 
    • The length of desired leave (maximum of one year).
    • The desired semester of return from the leave. 
    • The name and email of their graduate program coordinator (Click here for contact information).

Form - Leave of Absence Request (DocuSign eform)

Policy and Other Links

Form Directions

  • Master's students will initiate the form just before the completion of their Plan II (non-thesis) experience.  All non-thesis Master's students must complete this form prior to graduation. **Note: Music Master's students should not use this form, but rather the unique "Music Master's Plan II form" listed in the next drop down menu.
  • Before clicking on the form, students should collect the following information:
  • The graduate program coordinator will indicate whether the student was successful in their attempt, then sign the form. 

Form - Plan II Results Form (DocuSign eform)

Policy and Other Links

Form Directions
  • This form is for Music Master's students  Plan II students who are not in Music should use the Plan II form above.
  • Music Master's students will initiate the form before the completion of their Plan II (non-thesis) experience.  All non-thesis Master's students must complete this form prior to graduation. 
  • Before clicking on the form, students should collect the following information:
    • The names and emails of their exam chair and exam committee (for Music Performance, Music Education, and Music Theory students).
    • The name and email of their recital chair (same person as the exam chair, for Music Performance students only).
    • Enter Robert Satterlee (rsatter@bgsu.edu), as graduate program coordinator.
  • If you have questions about the departmental requirements, please contact Sherri White in the College of Music (skwhite@bgsu.edu). 

Form - Music Master's Plan II Results Form (DocuSign eform)

Policy and Other Links

Form Directions

  • Doctoral students should use the form to apply to take their preliminary examination.
  • Please complete this request at least 4 weeks prior to the planned examination date, so the Graduate College has enough time to appoint a Graduate Faculty Representative to serve on the committee.
  • Before clicking on the form, students should collect the following information: 
    • A proposed date of written and oral examinations.  This date might need to change to make sure the Graduate Faculty Representative can attend.
    • Area of interest / cognate.
    • The name and email of their preliminary exam committee chair.
    • The name and email of their preliminary exam committee members. 
    • The name and email of their graduate program coordinator (Click here for contact information).
  • The student and committee members will receive this form back to let them know that the application has been approved and that the Graduate Faculty Representative has been appointed.  The Graduate Faculty Representative is a full voting committee member and must be a participant in all deliberations and actions.  

Form - Preliminary Exam Application (DocuSign e-form)

Policy and Other Links

Form Directions

  • Doctoral students should iniate the form to document the results of their preliminary examination. Students should intiate the form just before attending their exam/defense of exam. 
  • Before clicking on the form, students should collect the following information: 
    • The name and email of their preliminary exam committee chair.
    • The name and email of their preliminary exam committee members, including the Graduate Faculty Representative.
    • The name and email of their graduate program coordinator (Click here for contact information).
  • The student and committee members will receive a copy of the form including the final results of the examination.  

Form - Preliminary Exam Report (DocuSign e-form)

Policy and Other Links

Form Directions

  • Students who have not registered for classes for 4 straight semesters will be unable to register for classes independently.   To be able to register for classes again, students should fill out this reactivation request form.
  • Before clicking on the form, students should collect the following information:
    • BGSU ID Number.
    • The most recent semester of enrollment at BGSU, and the semester they are hoping to return to BGSU.
    • The name and email of their graduate program coordinator (Click here for contact information).
  • If the student took courses outside of BGSU during their absence, they will need to upload a transcript, or have one sent to the Graduate College.

Form - Reactivation Request Form (paper form)

Policy and Other Links

THESIS AND DISSERTATION FORMS

Form Directions

  • Students should fill out this form to change their dissertation committee (after the dissertation topic approval process has been completed).  
  • Please note that the Graduate Faculty Representative cannot be changed by a student or a program.  Only the Graduate College can make a change to the Graduate Faculty Representative.  
  • Before clicking on the form, students should collect the following information: 
    • Their new committee, old committee, and the reason for the change.
    • The name and email of their dissertation committee chair.
    • The name and email of their graduate program coordinator (Click here for contact information).

Form - Committee Change Form (DocuSign e-form)

Other Links

Form Directions

  • Students should fill out this form any time their thesis committee is changing.  
  • Before clicking on the form, students should collect the following information: 
    • Their new committee, old committee, and the reason for the change.
    • The name and email of their thesis committee chair.
    • The name and email of their graduate program coordinator (Click here for contact information).

Form - Committee Change Form (DocuSign e-form)

Other Links

Form Directions

  • Doctoral students should use this form to document the results of their dissertation defense.
  • The student should initiate this form just before the defense.
  • Before clicking on the form, students should collect the following information:
    • Final dissertation title as approved by the committee
    • The name and email of their committtee chair, committee members, and Graduate Faculty Representative.
    • The name and email of their graduate program coordinator (Click here for contact information).

Form - Dissertation Defense and Manuscript Approval (DocuSign eform) 

Policy and Other Links

Form Directions

  • Master's students should use this form to document the results of their thesis defense.
  • The student should initiate the form just before the defense.
  • Before clicking on the form, students should collect the following information:
    • Final thesis title as approved by the committee
    • The name and email of their committtee chair and committee members.
    • The name and email of their graduate program coordinator (Click here for contact information).

Form - Thesis Defense and Manuscript Approval (DocuSign eform) 

Policy and Other Links

Form Directions

  • Before clicking on the form, students should collect the following information: 
    • The time period of requested delay (between 6 months and 5 years).
    • Rationale for requested delay.
    • The name and email of thesis/dissertation committee chair.

Form - Request for Delayed Publication Form (paper form)

Policy and Other Links

Form Directions

  • Students should use the form to request a change in their dissertation title between the time of their topic approval and the final defense of the manuscript.
  • Before clicking on the form, students should collect the following information: 
    • Their new title, old title, and the reason for the change.
    • The name and email of their dissertation committee chair.
    • The name and email of their graduate program coordinator (Click here for contact information).

Form -Title Change Form (DocuSign eform)

Other Links

Form Directions

  • Students should use the form to request a change in their thesis title between the time of their topic approval and the final defense of the manuscript.
  • Before clicking on the form, students should collect the following information: 
    • Their new title, old title, and the reason for the change.
    • The name and email of their thesis committee chair.
    • The name and email of their graduate program coordinator (Click here for contact information).

Form - Title Change Form (DocuSign eform)

Other Links

Form Directions

  • Doctoral students should fill out this form just before their dissertation topic approval meeting.  
  • Before clicking on the form, students should collect the following information: 
    • Grade Point Average, planned graduate date, field of study.
    • Proposed title of the dissertation.
    • The IRB or IACUC project ID and date of approval (if needed). Note: Student must obtain IRB or IACUC approval before submitting the Topic Approval Form.
    • The name and email of their committee members.
    • The name and email of their graduate program coordinator (Click here for contact information).

Form - Dissertation Topic Approval Form (DocuSign eform)

Policy and Other Links

Form Directions

  • Master's students should fill out this form just before their thesis topic approval meeting.  
  • Before clicking on the form, students should collect the following information: 
    • Grade Point Average, planned graduate date, field of study.
    • Proposed title of the thesis.
    • The IRB or IACUC project ID and date of approval (if needed). Note: Student must obtain IRB or IACUC approval before submitting the Topic Approval Form.
    • The name and email of their committee members.
    • The name and email of their graduate program coordinator (Click here for contact information).

Form - Thesis Topic Approval Form (DocuSign eform)

Policy and Other Links

OTHER student FORMS

Form Directions

  • Instructors should fill out the above form to let the Graduate College know about possible academic honesty violations.
  • Before clicking on the form link, the instructor should have the following information available:
    • Student name and ID
    • Date of alleged violation and date of any discussions with the student.
    • Course / assignment information
    • Description and type of academic honesty violation
    • Recommended sanction

Form - Academic Honesty Violation Notification Form (DocuSign eform)

Policy and Other Links

  • Academic Honesty Policy
  • Academic Honesty Pledge - All students should complete this pledge.  A student can sign the pledge here if they did not sign it during GSO week.
Form Directions
  • Applicants should fill out the form when directed by the staff from Graduate College Admissions.

 

Form Directions

  • Student should fill out the form if they are interested in pursuing an interdisciplinary graduate program at BGSU
  • Please contact the Graduate College if you have any questions about this (gradcol@bgsu.edu).

Form - Interdisciplinary Studies application / guidelines (Paper forms)

Graduate Faculty Status Forms

  • This application is for Provisional or Regular Status (DocuSign e-form)
    • Provisional status is for new, full-time faculty members (tenure-track and non tenure-track faculty).
    • Regular status is for full-time faculty who have successfully completed a Provisional status period or for new, full-time faculty member hired at the Associate or Full Professor rank.
    • This form should be initiated by the faculty member requesting provisional / regular status.
  • This application is for Ad Hoc Appointments (DocuSign e-form)
    • Ad Hoc appointments are for BGSU employees who otherwise do not have Graduate Faculty Status but may be authorized to teach specific graduate courses or serve on a thesis or dissertation committee.
    • An example may be administrators or ex-administrators who, because of the demands of administrative duties, do not currently meet the criteria for Regular Graduate Faculty Status.
    • This form should be initiated by the faculty member requesting ad-hoc status.
  • Sample Ad Hoc form:
  • Instructions for submitting via DocuSign

Curriculum Modification Forms