Microfilming Program

Services provided by the Preservation Laboratory include traditional 16mm and 35mm microfilming for large and/or bound format records, processing for both 16mm and 35mm microfilm, silver duplicating for 16mm and 35mm microfilm, vesicular duplicating for 35mm microfilm, document scanning with transfer to 16mm microfilm for loose records up to legal (8 1/2 x 14) size pages, microfilm digitization for 16mm and 35 mm microfilm and climate controlled vault storage for both 16mm and 35mm original negative microfilm.

For our church and government customers, the Center for Archival Collections participates in a cooperative arrangement with FamilySearch that allows for the microfilming of many church and government records AT NO COST to the participating institution.  Approved records will be microfilmed from their beginning date through the date indicated below, OR to the end of the volume. Books or volumes will be microfilmed IN THEIR ENTIRETY unless specified by local custodians, and the original materials will be returned to them.  Microfilm copies of these records will be deposited at the Center for Archival Collections and at the Genealogical Society of Utah.  Use copies of the microfilm may be purchased by the participating institution at our regular rates.  Records which do not meet the program criteria may be microfilmed at our regular rates.

Record Types

Local Government Records

  • Cemetery Records
    • (Except financial accounts or minutes) to present
  • State, County, and Local Government Vital Records
    • Birth Records to present
    • Death Records to present
    • Marriages to present
    • Divorces to present
  • Probate Records
    • Wills, Inventories, Administrations, Settlements, Guardianships, etc. to 1930
  • Land Records
    • Deeds, Patents, Grants (Mortgages, if in Deed book) to 1900
  • Military Records
    • Pensions, Discharges, etc. to 1945
  • Naturalization Records
    • Declarations of Intent, Petitions, Final Papers to 1950
  • Census Records to 2016
  • Records containing vital information:
    • Emancipations, Children's Homes, Jail/Prison, School Records, etc. to 1930

Church Records  

Volumes which contain these records will be microfilmed

  • Baptisms to present
  • Marriages to present
  • Deaths to present
  • Interments to present

Volumes which contain these records

  • Record Books
  • First Communions
  • Membership Rosters
  • Minutes (Administrative/Board of Trustees or Directors, 19th and early 20th century)

will be accepted by the Genealogical Society of Utah (GSU) only if they are found in books containing records from the first group, or if they specify relationships or dates of baptism, birth, death, interment, or marriage.

The Center for Archival Collections has been authorized by the Diocese of Toledo to microfilm parish records. In keeping with the guidelines established by the Diocese, baptismal and marriage records are closed to researchers for a period of seventy (70) years from their creation.

All other parish records may be microfilmed under the guidelines described above.

Please note that unless alternative arrangements are made prior to contract signing the microfilm negative becomes the property of the Center for Archival Collections, and any duplication of the use copy provided to the customer (other than paper copies) should be discussed with the CAC.

If any use copies have been digitized by a third party please notify the Reformatting Specialist so that it can be noted in our records.