Policies & Procedures

Alcohol and Drug Policies

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In order to ensure the University’s commitment to a quality educational and work environment, every faculty member, employee and student has a right to work and learn in an environment free from the effects of abuse of alcohol and other drugs.

  1. It is the policy of Bowling Green State University to prohibit the unlawful use, sale, distribution, transfer or possession of controlled substances, alcoholic beverages, drugs not medically authorized, and any other substance that may impair an individual’s academic or work performance or pose a hazard to the individual, the public, students or employees of the University on its property or at any of its sponsored activities.

  2. It is the responsibility of each faculty member, employee and student to adhere to this policy. If a violation of this policy occurs, support programs will be made available where appropriate. Conduct action may be taken, up to and including dismissal or expulsion from the University and possible criminal prosecution. The University will make appropriate efforts to provide rehabilitative support before giving consideration to termination of employment for cause as stipulated in the Academic Charter and BGSU Employee Handbook.

  3. Bowling Green State University’s compliance with provisions of the Drug Free School and Communities Act amendments applies to students and employees. Compliance is achieved through a comprehensive alcohol and other drug prevention program which includes policy enforcement, educational programs, referral to treatment and other support services.

The purpose of the policy is to articulate the rules governing alcohol on campus and to serve as a guide for the University community.  Bowling Green State University recognizes that the decision to use alcoholic beverages is a personal choice; however, this choice must be made in accordance with the laws of the state of Ohio. In addition, the mature and responsible consumption of alcohol must be consistent with the mission and Core Values of the university and in accordance with the Bowling Green State University Code of Student Conduct.

 

Procedures for Events where Alcohol is Present

  • All laws of the state of Ohio, ordinances of the city of Bowling Green, regulations of the Ohio Department of Liquor Control, and policies and regulations of Bowling Green State University must be observed and enforced.
  • Alcohol consumption shall not be the focus of any event unless that event is focused on education and awareness and approved in advance by BGSU Dining and the Dean of Students.
  • Alcoholic beverages may be consumed, possessed, served, or sold only by persons of legal age to do so, according to the laws of the state of Ohio.
  • Alcoholic beverages must be served by designated individuals. Participants may not serve themselves or each other. Servers may not consume alcohol while working at an event. Arrangements for the sale and/or serving of alcoholic beverages must be made through BGSU Dining or other approved campus providers.
  • Individuals sponsoring the event are responsible for taking measures to ensure that alcoholic beverages are not accessible or served to persons under the legal age. This requires verifying age on entry to the event by checking identification to verify those who are of legal drinking age and provide an item, such as a wristband, to identify those at the event that are legally allowed to consume alcohol.
  • Non-alcoholic beverages must be present at all events at all times.
  • Event sponsors will provide solid food in order to moderate the effects of alcohol consumption and will continue to have food available as long as alcohol is being served. Food and quantities must be determined and approved by BGSU Dining or other approved campus catering service provider for all on campus events.
  • The entry or exit of persons with alcoholic beverages at events where alcohol is served is not permitted.
  • No social event shall include any form of “drinking contest” in its activities or promotion.
  • Alcohol must stop being served, distributed, and/or sold at least one hour before the end of all student sponsored events.
  • Publicly distributed materials, including advertisements for any University event, shall not make reference to the availability of alcoholic beverages. The Black Swamp Pub, located in the Bowen-Thompson Student Union, is exempt from this policy.
  • Alcohol can only be served at locations specified on the liquor license at the time of the event.  For a complete listing of current approved locations, contact BGSU Dining.
  • Requests to have alcohol served at an event at the BGSU Firelands campus must receive prior approval from the Dean of BGSU Firelands.
  • Violations of these regulations related to the use and sale of alcoholic beverages will result in immediate termination of the event and referral to the appropriate agency for conduct action.
  • All student sponsored events where alcohol will be served may require police officers present at all times, paid for by the sponsoring group.  The required number of officers present will be determined by the University Police Department in consultation with the Office of Campus Activities.
  • The individual who registered the event assumes the responsibility of monitoring the event and the behavior of those attending the event.
  • Inspection of events where alcohol is being served may occur by an appointed designee of the Office of the Dean of Students and/or the University Police.

 

Sanction Guidelines for Alcohol Policy Violations

  • Sanction Plan-Minimum Guidelines: When a student and/or student organization is found responsible for violating the alcohol policy and/or procedures, any and all of the following sanctions may be imposed. Students who already have Code of Student Conduct violations may receive more severe sanctions. Sanctions may also be enhanced based on the severity of the behavior and the impact on the community.

Alcohol Related incidents:

First Violation

  • Residential Conduct Probation or University Warning for one year, depending on location of violation.
  • Participation in alcohol related educational sanction. Fees ($75-$100) may apply.

Second Violation

  • Referral to the University level
  • University Conduct Probation for one year
  • Participation in alcohol related educational sanction or alcohol screening with the Alcohol and Other Drug Prevention Specialist, or designee. Fees ($100-$200) may apply.
  • Parental Notification

Third Violation

  • Referral to the Office of the Dean of Students for consideration of suspension or alternative sanctioning

SUSPENSION

  • Documentation of the completion of an alcohol assessment/treatment program is required for consideration of re-admission
  • University Conduct Probation upon return to the University
  • Monthly meetings with Associate or Assistant Dean of Students upon return

In order to ensure the University’s commitment to a quality educational and work environment, every faculty member, employee, and student has a right to work and learn in an environment free from the effects of abuse of alcohol and other drugs.

Therefore, it is the policy of Bowling Green State University to prohibit the unlawful use, sale, dispensing, transfer and possession of controlled substances, alcoholic beverages, drugs not medically authorized, or any other substance that may impair an individual’s academic or work performance or pose a hazard to the individual, public, students, or employees of the University on its property or at any of its activities.

It is the responsibility of each faculty member, staff employee and student to adhere to this policy. If a violation of this policy occurs, support programs will be made available where appropriate. Conduct action may be taken up to and including dismissal or expulsion from the University and possible criminal prosecution.

 

Equal Opportunity and Diversity Policies

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Bowling Green State University is committed to providing equal educational opportunity. The University provides access to educational programs and activities without regard to race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, disability, or status as a veteran. Any grievance regarding alleged discrimination due to race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, disability, or status as a veteran shall be reported to the Office of Equity and Diversity, 140 McFall Center, 419-372-8476. If both parties are students, complaints should be reported to the Office of the Dean of Students, 301 Bowen-Thompson Student Union, 419-372-2843.

The policy of Bowling Green State University is that racial and ethnic harassment or any form of discrimination will not be condoned. Moreover, the University will use its influence to encourage the community-at-large to treat its students, faculty and staff and affiliated visitors in a manner consistent with the principles of this policy. The policy is in keeping with the spirit and intent of federal, state, municipal and University guidelines governing racial and ethnic harassment of any form of discrimination.

1. Definition

Racial and ethnic harassment constitutes any physical or verbal behavior that subjects an individual to an intimidating, hostile or offensive educational, employment or living environment. Such harassment:

a.   Denigrates or stereotypes an individual because of his or her racial or ethnic affiliation;

b.   Demeans or slurs an individual through pictorial illustrations, graffiti or written documents or material because of his or her racial or ethnic affiliation;

Makes unwarranted and disparaging references or innuendoes in attributing an individual’s personal conduct, habit or lifestyle due to his or her racial or ethnic affiliation.

It is the policy of Bowling Green State University that sexual harassment will not be condoned. This policy applies equally to faculty, administrators, classified staff and students and is in keeping with the spirit and intent of guidelines on discrimination because of sex.

 

Policy Guidelines

1.     Definition
Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when:

a.     submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or academic pursuits;

b.     submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions affecting such individual; or

c.     such conduct has the purpose or effect of unreasonably interfering with an individual’s employment or academic performance or creating an intimidating, hostile or offensive working or educational environment.

Bowling Green State University strives to create and maintain a positive academic and social environment both on-campus and in the greater community. Members of the community have the right to file a complaint with the University. The procedures outlined below address how and where a complaint involving discrimination or harassment in any form should be documented and filed with the University, as well as the procedures utilized by the University to investigate and resolve the complaint. Questions regarding any step of the process should be directed to either the Office of Equity and Diversity (419-372-8476) or the Office of the Dean of Students (419-372-2843).

a.     It is a violation of University policy and the Code of Student Conduct for any member of the faculty, administrative and classified staff or student body to engage in harassment as defined in this document.

b.     It is a violation of University policy to retaliate against anyone bringing forth an honestly perceived complaint of racial or ethnic harassment.

1. Responsibilities

a.     On a University-wide basis, the Office of Equity and Diversity  is responsible for the coordination and implementation of Bowling Green State University’s Discrimination and Sexual Harassment Policy. This office will serve as the resource with regard to all matters of this nature.

b.     Each dean, director, department chair and administrative head of an operational unit is responsible for the dissemination and adherence of this policy within his or her area of responsibility. Persons at this level are also responsible for referring reported unresolved incidents of racial and ethnic harassment to the Office of Equity and Diversity.

c.     It is expected that each faculty member, administrative staff member and classified staff member will ensure adherence to this policy within his or her area of responsibility. Such efforts are largely a matter of good faith.

d.     It is the responsibility of all members of the University community to discourage harassment, report such incidents and cooperate in any investigation which might result.

4. Grievance Operating Procedures

Operating procedures for processing complaints of sexual harassment, racial and ethnic harassment or other forms of discrimination prohibited by University policies are available and can be found on the University website for the Office of the Dean of Students (www.bgsu.edu/offices/sa/deanofstudents) and for the Office of Equity and Diversity (www.bgsu.edu/equity-and-diversity.html). The procedures are designed to be an efficient and effective way of addressing a complaint from a student that some act or incident has abridged that student’s right under University policies to live, learn and work in an environment that is free of harassment, discrimination and intimidation. Allegations of wrongdoing will be investigated fully, as warranted by the facts and circumstances, and every investigation will be conducted under procedures that give full recognition to the rights of all concerned parties. Students are urged to review our policies and procedures and to address any questions that they may have on these issues to the Office of the Dean of Students, 301 Bowen-Thompson Student Union, 419-372-2843, or the Office of Equity and Diversity, 140 McFall Center, 419-372-8476. The procedures outlined below are designed to provide sufficient flexibility in which to address the wide range of incidents that fall under the terms “unlawful harassment and discrimination.” They are intended to be responsive to the particular situation at-hand and will be investigated as the allegations under review indicate.

A.     Procedure for the Complainant

1.     Any individual who believes that he or she has been racially harassed, ethnically harassed or sexually harassed should contact the Office of Equity and Diversity. Staff in this office will initially discuss the matter with the complainant to ascertain as fully as possible, the validity of the charges and the scope of the problem. At that time, it will be determined if there is a basis for a formal investigation.

2.     The staff of the Office of Equity and Diversity will, as a general practice, seek a written statement of the allegations from the complainant, but a written statement is not required.  

3.     The role of the Office of Equity and Diversity in the processing of the complaint will include, but is not limited to, the following:

a.     consultation with the complainant,

b.     discussion with appropriate persons suggested by the complainant who may have knowledge of the situation and can be of assistance in establishing the facts of the complaint,

c.     preparation of a complete formal investigative report of the complaint shall be submitted, in writing, to the appropriate decisional authority for administrative action. Results of the investigation will also be communicated to the complainant, respondent, and other appropriate individuals. Records of all investigations are kept on file in the Office of Equity and Diversity in accordance with University policy, and appropriate state laws regarding record retention.

4.     If the complainant is not satisfied with the action taken by the decisional authority, they may appeal, in writing, to the President of the University. The appeal must be filed within seven (7) calendar days of notification of the  decision.  The President will review the appeal and respond, in writing, within ten (10) calendar days after receiving the appeal, to all parties - respondent, complainant, Chief Equity Officer, and the appropriate decisional authority concerning the disposition of the appeal. The decision of the President is final.

B.     Procedure for the Respondent

1. The role of the Office of Equity and Diversity in the processing of the complaint will include, but is not limited to, the

    following:

a.     consultation with the respondent,

b.     discussion with appropriate persons suggested by respondent who may have knowledge of the situation and can be of assistance in establishing the facts of the complaint.

c.     preparation of a complete formal investigative report of the complaint, which shall be submitted, in writing, to the appropriate decisional authority for administrative action. Results of the investigation will also be communicated to the complainant, respondent, and other appropriate individuals.  Records of all investigations are kept on file in the Office of Equity and Diversity in accordance with University policy, and appropriate state laws regarding record retention. 

2. If the respondent is not satisfied with the action by the decisional authority, the respondent may appeal, in writing, to the President of the University. The appeal must be filed within (7) calendar days of the notification of the decisional authority’s decision. The President will review the appeal and respond, in writing, within ten (10) calendar days after receiving the appeal, to all parties—respondent, complainant, Chief Equity & Diversity, and the appropriate decisional authority—concerning the disposition of the appeal. The decision of the President is final.

C.    Principles in investigating complaints of discrimination or harassment, the following principles will be adhered to:

               1.  Each complaint will be handled on an individual, case-by-case basis, considering the complete record and all relevant circumstances.

               2.  Investigation will be conducted as fairly and expeditiously as possible.

               3.  In investigating complaints of unlawful discrimination or harassment, every effort will be made to ensure confidentiality.

               4.  An individual bringing forth an honestly perceived complaint will not suffer any type of retaliation regardless of the outcome of the complaint.

               5.  The complaint will be resolved in a manner which is consistent with this policy and also fair and equitable to all parties concerned.

               6.  Nothing in this policy should be interpreted as interfering with the practice of academic freedom at Bowling Green State University.

The purpose of this policy is to end all forms of discrimination or harassment, and therefore it may not be used by a complainant to achieve personal goals not in conformity with the purpose of this policy.

Title IX of the Education Amendment of 1972 prohibits discrimination on the basis of a person's gender in educational programs or activities operated by recipients of federal financial assistance. Title IX protects all students, employees, and visitors to campus from gender discrimination. All forms of gender discrimination is strictly prohibited by federal and state laws, and BGSU policy.  

BGSU’s compliance with Title IX is managed by a Title IX Coordinator, with the assistance of six Deputy Coordinators. 

Any student, faculty, or staff member with a concern or question about Title IX and/or a potential violation may seek the assistance of the Title IX Coordinator or a Deputy Coordinator or the Office of the Dean of Students.  Staff are available to help you understand your options. If you think you may have experienced or witnessed any of the following, but not limited to:

·         Sexual harassment

·         Sexual assault

·         Sexual misconduct

·         Stalking

·         Intimate partner and relationship violence

·         Intimidation or harassment, including bullying or cyber-bullying

·         Disability

·         Pregnancy

Contact the Office of Equity and Diversity for additional information regarding Title IX compliance and reporting at BGSU:   www.bgsu.edu/equity-and-diversity.html

As a public institution, BGSU cannot promise complete confidentiality. Each situation is handled as discreetly as possible. The university will treat all individuals with respect, and maintain confidentiality to the extent that the state and federal law permits.

Under Title IX, whether an individual is obligated to report incidents of alleged sexual violence generally depends on whether the individual is a responsible employee of the school. A responsible employee must report incidents of sexual violence to the Title IX coordinator or other appropriate school designee, subject to the exemption for school counseling employees. BGSU is obligated to address sexual violence that a responsible employee knew or should have known about.

 The responsible employee will make every effort to ensure that the student understands: (i) the employee’s obligation to report the names of the alleged perpetrator and student involved in the alleged sexual violence, as well as relevant facts regarding the alleged incident (including the date, time, and location), to the Title IX coordinator or other appropriate school officials, (ii) the student’s option to request that the school maintain his or her confidentiality, which the school will consider, and (iii) the student’s ability to share the information confidentially with counseling, advocacy, health, mental health, or sexual assault related services. (e.g., sexual assault resource centers, campus health centers, pastoral counselors, and campus mental health centers). Please note, however, that if someone presents a danger to themselves or others, medical/health professionals may break confidentiality to ensure safety.

Retaliation against members of the BGSU community who exercise their right to file charges of discrimination or harassment is strictly prohibited by state and federal law and University policy. No person at the University may harass, coerce, intimidate or discriminate against an individual who has filed a complaint or participated in a complaint resolution process. Charges of retaliation related to a Title IX, harassment or discrimination incident will be investigated by the Office of Equity and Diversity.

 

Health & Safety Policies

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There are three primary blood borne diseases that should be of concern to students – HIV (Human Immunodeficiency Virus), Hepatitis B (HBV), and Hepatitis C. Understanding ways in which these viruses are transmitted is extremely important in preventing their transmission. Hepatitis B and Hepatitis C are transmitted through infected blood, semen and vaginal secretions, and infected needles.

Any activity, program or event that requires or promotes the overconsumption of or over-indulgence in foods and/or liquids (e.g., any contest involving food or drink, etc.) is prohibited due to the significant health risks associated with these activities.

In the case of a campus emergency, the University will make available information regarding personal safety, cancellation of classes or other activities, or other guidance relative to the urgent nature of such a situation on campus. Methods of communication may include, and are not limited to, the following:

>         Text notice delivered via the ALERTBG system (Visual notice on the University’s internet homepage (www.bgsu.edu)

>         Visual notice on electronic desktop wallpaper on all computer workstations in University computer labs

>         Visual notice distributed University-wide via the University email system from BGSUPolice@bgsu.edu

>         Audible notices delivered via public address systems in residence halls, Jerome Library, Student Recreation Center, Olscamp Hall and the Bowen-Thompson Student Union

>         Audible notices available at the University’s emergency telephone line (419-37-ALERT or 419-372-5378).

 

1.     In keeping with its commitment to a positive academic environment, the BGSU community is unconditionally opposed to any situation created intentionally to produce mental or physical discomfort, embarrassment, harassment or ridicule. Respect and cooperation among peers within registered student organizations is a guaranteed right that all students possess, regardless of race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, marital status, disability, or status as a veteran. Hazing is a Code of Student Conduct violation and a crime in Ohio.

2.     Hazing encompasses any action or activity which does not contribute to the positive development of a person; which inflicts or intends to cause physical or mental harm or anxieties; and/ or which demeans, degrades or disgraces any person regardless of location, intent or consent of participants. Hazing can also be defined as any action or situation that intentionally or unintentionally endangers a student in connection with an initiation into, an affiliation with, or the maintenance of membership in any organization, club, or team that is affiliated with the University.

To anonymously report an allegation of hazing, please call 419-372-HAZE(4293).

Bowling Green State University is dedicated to promoting a healthy and comfortable environment for faculty, staff, students and visitors. Therefore, by resolution of the Bowling Green State University Board of Trustees, effective August 15, 1994, and by Ohio state law, smoking is prohibited inside all buildings, structures and vehicles owned or leased by Bowling Green State University, including those at the BGSU Firelands campus.   Effective January 1, 2014 in accordance with BGSU Clean Air and Smoking Policy smoking, defined as inhaling, exhaling, burning, or carrying any lighted cigar, cigarette, pipe, or other lighting smoking device for burning tobacco or any other plant, per section 3794.01 of the Ohio Revised Code, will only be permitted in designated areas and inside personally owned vehicles.  Violations can be reported through the University’s incident report form and will be handled in accordance with procedures outlined in the Code of Student Conduct. For more information about the Clean Air and Smoking Policy, including the permitted designated smoking areas visit: http://www.bgsu.edu/content/dam/BGSU/envhs/documents/Fire-Safety-Information/Clean-Air-and-Smoking-Policy.pdf

It is the policy of BGSU that acts of violence, threats of violence or intimidation will not be tolerated. In its mission to become a premier learning institution, BGSU recognizes the importance of providing a safe environment for all its members. In this community, victims and survivors will be treated with dignity and respect. Any persons found in violation of this policy may be subject to conduct action. Violators may also be subject to criminal prosecution. For the purpose of this policy the following definitions apply:

a.     Acts of violence include any exercise of force against property that could result in physical or emotional harm.

b.     Threats of violence include any verbal or non-verbal communication that inflicts harm.

c.     Intimidation includes any verbal or nonverbal act towards another person, the purpose of which may be to coerce, and the result of which could cause the other person to fear for his or her safety or the safety of others.

In many situations, these actions are also considered criminal acts under the Ohio Revised Code. Acts defined in this subsection include but are not limited to: physical assault or abuse, sexual assault or abuse, stalking, domestic violence, dating violence, verbal or other threats of physical or sexual assault, threats that may include a weapon and damage or destruction of another’s property. BGSU is committed to providing education, prevention, advocacy, intervention and support services which address acts of violence, threats of violence and intimidation. In addition, the University collaborates with community agencies and professionals in providing these services and referrals. All members of the BGSU community are asked to report violations of the policy on violence to appropriate authorities.

 

Student Life Policies

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Students not residing in University-owned housing are required to submit a current, correct local address through MyBGSU or to the Office of Registration and Records. Failure to comply with this policy shall not be construed to invalidate any official notice disseminated by the University.

1.     Bowling Green City ordinance requires all bicycles to be registered. This is particularly important for recovering stolen bicycles. Bicycles can be registered at the City of Bowling Green Police Department, 175 W. Wooster Street. You may call 419-352-2571 for more information.

2.     It is unlawful to attach a two-wheeled vehicle, including bicycles, to any tree, lamppost, stair railing, or place such vehicle in any hallway, stairway, or exit way. Bicycles found in violation of this policy will have the locking device cut at the owner’s expense and the property will be stored at the BGSU Department of Public Safety.

3.     All bicycles are to be removed from the University at the end of the academic year, unless a student is enrolled in courses during the summer semester. Failure to do so will result in the lock being cut and the bicycle being removed at the owner’s expense.

4.     Operation of a bicycle on sidewalks and campus groups is permitted, but due caution must be used.  Operators of a bicycle must yield the right of way to all pedestrians.  This may require the bicycle operator to stop or exit a sidewalk to allow for safe pedestrian passage.  While operating a bicycle on a vehicular street all motor vehicle laws should be followed.

The university equally values the safety and lives of all students, faculty and staff, while recognizing that we must maintain the effective operation of the university during inclement weather and other disruptions when possible.            

An emergency closing of Bowling Green State University (BGSU) will be implemented only under severe and extreme circumstances. Every effort will be made to maintain classes. However, when health or safety conditions and/or a declared state of emergency due to other factors warrants, the university may delay the opening of the university or specific offices and areas, cancel some or all classes and/or activities, or implement an emergency closing of all or part of the university.

The decision to close the Bowling Green/Perrysburg campus is a consultative process that includes the President/President’s designee, President’s cabinet members/designees, and the Director of Public Safety/designee. The President or designee will have the final authority to make the decision to close or delay the opening of all or part of the university, cancel some or all classes or activities, or any necessary combination of the modification of normal operations. For BGSU Firelands, these decisions will be made by the Dean of BGSU Firelands.

Notwithstanding any announcement of a campus closure, students, faculty, staff, guests, and visitors must assume responsibility for their own health and safety, as well as for their class or work responsibilities. Students who do not attend class because they are concerned about their safety should notify their instructors.  Individuals who live outside of Wood County or Erie County may find that their county of residence is under a Level 3 Snow Emergency when Wood or Erie County or is not, making it illegal for them to drive in their own county.  Students in this circumstance should notify their instructors.

A decision to close a particular campus, delay opening or cancel classes or activities may be based on weather information and road conditions gathered from the BGSU Police Department, the Ohio State Highway Patrol, the County Sheriff’s Office, other local police agencies surrounding the particular campus, official weather reports and forecasts, and consultation with BGSU Campus Operations staff. In most cases, the Bowling Green/Perrysburg campus will not close for winter conditions unless the Wood County Sheriff’s Office declares a Level 3 Snow Emergency. (See winter weather conditions as defined by the Sheriff’s Office under the definitions section.) Decisions made due to other emergencies may be based on information from local law enforcement, local fire officials, local health officials, and BGSU Campus Operations staff.

A decision to close the BGSU Firelands campus, delay opening or cancel classes or activities may be based on weather information and road conditions gathered from the Erie, Huron, and Ottawa County Sheriff’s Offices, the Ohio State Highway Patrol, other local police agencies, county and state highway departments, official weather reports and forecasts, and consultation with BGSU Firelands Budget & Operations staff. In most cases, the BGSU Firelands campus will not close for winter conditions unless the Erie County Sheriff’s Office declares a Level 3 Snow Emergency, or road and weather conditions within the campus’s service area necessitate closing. (See winter weather conditions as defined by the Sheriff’s Office under the definitions section.) Decisions made due to other emergencies may be based on information from local law enforcement, local fire officials, local health officials, and BGSU Firelands Budget & Operations staff.

Once the decision is made to modify operations at a particular campus, all appropriate individuals will be notified through AlertBG texts, email, the BGSU home page, social media, and other means of digital communication. Local media outlets will be notified as well. The Office of Marketing and Communications will notify the university Fact Line (419/372-2445) and local radio and television stations. These include: WBGU-FM (88.1), WFAL-AM (680), WFOB-AM (1430), WOHO-AM (750), WCWA-AM (1230), WLQR-AM (1470), WRON (AM-1400, FM-97.7), WFIN-AM (1330), and WGTE-FM (91.3),WBGU-TV (Channel 27), and the four Toledo television stations (Channels 11, 13, 24 and 36).

BGSU Firelands campus notifications will include AlertBG texts, email, the BGSU Firelands home page, social media, and other means of digital communication. Local media outlets will be notified as well. The Office of Marketing and Communications will notify the university Fact Line (419/372-2445) and local radio and television stations. These include: WLEC-AM (1450), WCPZ-FM (102.7), WMJK-FM (100.9), WLKR-FM (95.3), WKFM - FM (96.1), WFRO-FM (99.1), WOHF-FM (92.1), and WTTF-AM (1600), Toledo’s WTVG-TV (Channel 13), and three Cleveland television stations (Channels 3, 5, and 8).

Efforts will be made to notify media, send texts and emails, and post BGSU web site announcements at least one (1) hour before the decision takes effect when known in advance. Also, students, faculty and staff may call the university’s answering service number (419/372-SNOW) to confirm whether the Bowling Green/Perrysburg campus and/or BGSU Firelands campus is closed or open due to severe weather.

Snow Alerts (As defined by the Wood County Sheriff’s Office):

(a) Level 1 Snow Alert- Roadways are hazardous with blowing and drifting snow. Roads may also be icy. Drive very cautiously.

(b) Level 2 Snow Advisory – Roadways are hazardous with blowing and drifting snow and or icy conditions. Only those who feel it is necessary to drive should be out on the roadways. Contact your employer to see if you should report to work.

(c) Level 3 Snow Emergency – All Municipal, Township, County, State and US Routes in Wood County (or Erie Count for the BGSU Firelands campus) are closed to non-emergency personnel. No one should be out during these conditions. Those traveling on the roadways may subject themselves to arrest. All employees should contact their employer to see if they should report to work as only employees designated by their employer as essential may go to work and only if their route is passable.

Ohio State law has been revised making the impact of criminal convictions for riot-related offenses much greater. In addition to possible criminal conviction and/or University conduct action, the law states that if a student is convicted of certain riot-related crimes, the student will become ineligible for financial aid supported by state funds for two calendar years. The two year period begins from the time the student applies for financial assistance if he or she has been convicted of, pled guilty to, or been adjudicated for any of the following violations:

1.     A violation of Ohio Revised Code Section 2917.02 (aggravated riot) or Ohio Revised Code Section 2917.03 (riot).

2.     A violation of Ohio Revised Code Section 2917.04 (failure to disperse) that is a misdemeanor of the fourth degree and occurs within the proximate area where five or more others are acting in a course of conduct in violation of Ohio Revised Code Section 2917.11 (disorderly conduct).

3.     A violation of Ohio Revised Code Section 2917.11 (disorderly conduct).

4.     Ohio Revised Code 2917.01 (Inciting to Violence)

5.     Ohio Revised Code 2921.31 (Obstructing Official Business)

6.     Ohio Revised Code 2921.13 (Falsification)

7.     Ohio Revised Code 2921.32 (Obstructing Justice)

8.     Ohio Revised Code 2921.33 (Resisting Arrest)

9.     Ohio Revised Code 2903.13 (Assault)

10.   Students may also be held accountable under the Code of Student Conduct for violating the laws regarding celebratory riots and riot-related offenses.

1.     The faculty believes that classroom activities are essential to learning and to the application of knowledge. The student is responsible for knowing and meeting all course requirements, including tests, assignments and class participation, as indicated by the course instructor. The instructor has no obligation to give make-up examinations or to review other classwork missed by a student as a result of absence, except under those specific conditions cited below. Although an instructor may accept a student’s cause for an absence as a basis for making up major tests and examinations, the responsibility for making up work missed during absence rests with the student.

2.     Under unique, yet foreseeable circumstances, exceptions to the stated class attendance policy may be made. These exceptions include cases of recognized weather emergency, excused absences for the observance of religious holidays, and military call-up situations.

a.     If, in the case of severe weather, an official agency such as the State Highway Patrol reports that hazardous driving conditions exist and travel is not advised, then students who must commute to Bowling Green will be excused from classes without penalty. Upon return to each affected class, the student should inform the instructor of the student’s inability to travel due to hazardous driving conditions.

b.     It is the policy of the University to make every reasonable effort allowing students to observe their religious holidays without academic penalty. In such cases, it is the obligation of the student to provide the instructor with reasonable notice of the dates of religious holidays on which he or she will be absent. Absence from classes or examinations for religious reasons does not relieve the student of responsibility for completing required work missed. Following the necessary notification, the student should consult with the instructor to determine the appropriate alternative opportunity will be provided, allowing the student to fully complete his or her academic responsibilities.

c.     Students who are members of the reserves, National Guard or other branches of the military may be called to serve their units. It is University policy to provide appropriate accommodation to such students. A student who is required to report on or after the first day of final exam week will be allowed to complete all course work early and must contact his or her instructors in a timely fashion so as to make necessary arrangements. A student who is required to report prior to the first day of final exam week must contact his or her college office and choose between the various options presented. Regardless of the option selected, the student in this situation must also contact his or her instructors in a timely fashion so as to make necessary arrangements.

 

The authority to enact and enforce regulations of the University is vested in the Board of Trustees. The responsibility for enforcing regulations and imposing penalties is delegated to the President and any University officials the President may designate. The President has drawn distinction between academic and nonacademic misconduct. The Senior Vice President for Academic Affairs and Provost has the responsibility for academic misconduct. The Office of Student Affairs is the principal agency for the administration of nonacademic student conduct and the Office of the Dean of Students shall implement the nonacademic student conduct procedures.

All references to the President of the University, the Senior Vice President for Academic Affairs and Provost, or the Vice President for Student Affairs shall also be interpreted to include persons designated to act in behalf of these officials.

The University designates the following items as directory information which may be disclosed without the student’s written consent: the student’s name, local address and telephone listing; home address and telephone listing and email address; parent’s or legal guardian’s name, address and telephone listing; student’s date and place of birth; major field of study; class standing; participation in officially recognized activities and sports; weight and height of members of athletic teams; student’s dates of attendance; enrollment status (full or part-time) and degrees and awards received; most recent previous educational institution attended by the student; and photographs of students.

A student may request nondisclosure of all of the categories of information designated as directory information by filling out the “Request to Withhold Directory Information” form and submitting it to the Office of Registration and Records. Once submitted, this form remains valid until a new form is received revoking the withhold request. The online student directory is updated within 24 hours after the form has been processed. The “Request to Withhold Directory Information” can be found online at http://www.bgsu.edu/offices/registrar/page5468.html. Completed applications may be submitted in person, by mail, or by fax to the Office of Registration and Records, 110 Administration Bldg., BGSU, Bowling Green, OH 43403, fax# 419-372-7977. If you have questions relating to directory information, about your rights under the Family Educational Rights and Privacy Act of 1974, or about BGSU procedures relating to FERPA, please contact the Office of Registration and Records, 419-372-8441, registrar@bgsu.edu.

The University is a forum for ideas and their exchange. Such exchange can only occur in a scholarly place if order is maintained and standards of decorum and good behavior are recognized by all. Therefore, any campus demonstration conducted for the purpose of expressing opinions of the participants must:

  • Be conducted in an orderly manner.
  • Not prohibit vehicular or pedestrian traffic.
  • Not interfere with classes, scheduled meetings, events, ceremonies or with other educational processes of the University.
  • Not be held within University buildings, residential areas or on University grounds of the campus without specific written authorization from the appropriate administrative official responsible for scheduling and assigning space in the desired facility. The policy on space and facilities in this Student Handbook should be consulted for details.

Any student, faculty or staff member can recommend revisions, additions or deletions to the policies contained in this document. Recommendations should be submitted to the Office of the Division of Student Affairs. The Vice President for Student Affairs in turn will forward them to the Student Affairs Advisory Board. The Student Affairs Advisory Board annually reviews and recommends for approval to the Vice President for Student Affairs all changes to policies and procedures pertaining to student life.

1.     General Procedures
When a student has a concern about the action of a particular individual or department, the grievance initially should be directed to the person(s) responsible for the individual or department (i.e. the Chair or the Dean) as noted in the University organizational structure. Certain expeditious procedures to redress specific grievances are outlined below.

2.     Academic Grievances
Students with academic grievances against a faculty member, administrator, or staff member of a department at the University should contact the Dean’s office of the college or Director’s office of the school in which the department is located for appropriate procedures. All graduate students should contact the Graduate College. Academic grievances involving a Dean should be directed to the Office of the Provost.

3.     Graduate Student Non-academic Grievances

Graduate students should refer to the Graduate College Grievence Policy in the Graduate Catalog http://www.bgsu.edu/graduate/catalogs-and-policies.htmlfor policies and procedures specific to graduate students.

4.     Parking and Traffic Grievances
All students driving cars and parking on campus must register their vehicles and display the proper decal. Appeals are filed online at http://www.bgsu.edu/parking-services/invalid-reasons-for-citation-appeals.html.  A copy of University Parking and Traffic Regulations is on file at the Office of Parking and Traffic, 001 College Park.

5.     Financial Aid
Specific rules, regulations and eligibility requirements for procuring and maintaining financial aid can be found in the Office of Student Financial Aid. A concise summary can be found in the Undergraduate Catalog. All complaints should be registered by letter to the Director of Student Financial Aid, 231 Administration Building.

6.     Student Employment
The student employee is encouraged to pursue informal grievance procedures to settle the disagreement. The following steps should be followed:

         a.    The student employee should make every effort to resolve the problem with the immediate supervisor.

         b.    If the student employee is dissatisfied with the response from the supervisor, or if the supervisor fails to take action, then the student should contact the department supervisor at the next management level to request review of the situation.

         c.    Should the issue remain unresolved, the student employee shall meet with the manager of Student Employment Services (SES). During this meeting, the nature of the concern and student’s documentation of the events or issues will be reviewed and discussed.

The manager of SES will contact the parties involved to gather information from the supervisor and any witnesses including the student’s co-workers. After considering the information provided and interviews with the student and supervisor, it may be possible to resolve the concern by reviewing and clarifying the stated policies of the department, SES and the Code of Student Conduct.

         d.    If resolution is not possible, the SES manager will meet with the student employee and department supervisor of the second management level to mediate the grievance. A written record will be made of the proceedings and copies of the record will be sent to the student employee and the supervisor. The decision stated in that record shall be final.

7.     Resident/Nonresident Classification
The Office of Admissions initially determines Ohio Residency Status for tuition surcharge purposes on the limited information contained on the application for admission to Bowling Green State University. Once the classification has been made, anyone who wants to be classified as a resident must apply through the Office of Registration and Records. Application forms may be picked up in the Office of Registration and Records (Administration Building, Room 110).

8.      Conduct Action
The University’s academic and nonacademic (personal/organizational) conduct codes, procedures and appeals processes are outlined in this Student Handbook.

1.     University Information Technology Policy
In order to ensure the University’s commitment to a quality educational and work environment, every faculty member, employee and student is to abide by the BGSU Information Technology Policy. The policy may be found at http://www.bgsu.edu/its/it-policies.html.

2.     BGSU Student Email Policy (Use of email for official correspondence with students)
Official University email accounts are required for all BGSU students. Official BGSU email addresses are in the form: BGSUusername@bgsu.edu.

3.     This email address is to be used for all official correspondence.  At the time of admission or initial registration, all students will receive a bgsu.edu email account. Students may anticipate that official University correspondence will be sent to this email account and they should access BGSU email on a regular and timely basis.
The BGSU Student Email Policy may be referenced at http://www.bgsu.edu/its/it-policies.html.

Digital Copyright Safeguards
Digital Copyright Safeguards is a BGSU initiative that provides information regarding the proper use of copyrighted resources.  This initiative focuses on distributing relevant information via a multi-layered approach that includes:  Education/Awareness, Legal Alternatives, Technical Safeguards, and Notice to Students of Claimed Infringement.  Further details for each of these initiatives is outlined at: http://www.bgsu.edu/infosec/dmcasafeguards.html. Students are encouraged to review this information in order to be informed regarding the Digital Copyright Safeguards initiative and Digital Millennium Copyright Act (DMCA) implications for use of copyrighted materials.  While the use of peer-to-peer file sharing itself is not illegal, students are advised that unauthorized distribution of copyrighted material, including sharing copyrighted material via peer-to-peer file sharing may be subject to civil and criminal liabilities.  A summary of the civil and criminal penalties for violation of federal copyright laws is available for review at: http://www.bgsu.edu/its/infosec/digital-copyright-safeguards.html, under the Higher Education Opportunity Act (HEOA) tab, and a printed copy of this summary is available upon request.

The Family Educational Rights and Privacy Act (FERPA) gives colleges and universities the option to release specific types of information from a student’s conduct record. University staff from the Office of the Dean of Students will notify parents/guardians when their student is found responsible for the use, sale or possession of controlled substances (illegal drugs) within the community.

 

The Office of the Dean of Students will also notify parents or guardians when a student is found to have violated the Code of Student Conduct policies on the use and possession of alcohol when he/she is under the age of 21 and one or more of the following occurs:

1.     When a student has been found to have violated the alcohol policy a second time;

2.     When there is significant property damage;

3.     When medical attention to any person, including the student, is required as a result of the student’s alcohol-related behavior;

4.     When the student demonstrates reckless disregard for his or her own personal safety or the safety of others; or

5.     There is evidence that the student’s alcohol-related behavior negatively impacted the learning environment.

 

For instances involving the health or safety of students and our campus community, the University sees those occurrences in terms of personal health and public health:

1.     Personal Health instances: dependent upon state law and/or federal regulations, the student’s choice to notify parents/guardians or other family members will govern whether contact is made (i.e., a student being transported to the hospital for medical treatment).

2.     Public Health instances: information will be distributed to the University community (i.e., a communicable disease outbreak on campus).

1)     Bicycles, skateboards, and other personal conveyance vehicles shall not be ridden in the following locations:

a.     Within any university building.

b.     On any ramp established for the use of persons with disabilities.

c.     On any stairs, stairways, landings, loading docks, handrails, or other raised surfaces such as ledges and parking curbs.

d.     On university structures, including but not limited to benches, column bases, walls, artwork, and sculptures.

2)     Riders shall operate at a safe speed, and yield to pedestrians at all times. Reckless or negligent operation of personal conveyance vehicles is prohibited.

3)     Personal conveyance vehicles outside of buildings must be parked in a manner which does not obstruct any sidewalk, street, path, or other routes of pedestrian or vehicle traffic.

4)     Bicycles should be parked in provided bike racks or designated parking areas for bikes, and should not be parked on lawns or sidewalks. Bicycles and other personal conveyance vehicles should not be locked to trees or other landscaping, poles, signs, light fixtures, benches, fences, handrails, trash receptacles, pipes, fire hydrants, building fire connection equipment, or other fixtures.

5)     The operator of personal conveyance vehicles is liable for any injuries or damage resulting from the misuse or improper storage of vehicles.

6)     Personal conveyance vehicles found in violation of this policy may be removed by BGSU Police or other university staff at the direction of BGSU Police.

Note: Highlights of the Student Records Policy appear below. A full copy of the Records Policy is available in the Office of Registration & Records, 110 Administration Building, http://www.bgsu.edu/general-counsel/public-records/public-records-policy.html

 

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records.

These rights include:

A.     The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic department or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

B.     The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the records as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

C.    The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic, research or support staff position (including unit personnel, and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a conduct or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll.

D.    The right to file a complaint with the U.S. Department of Education concerning alleged failures by Bowling Green State University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

 

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Ave., SW

Washington, DC 20202-5920

 

Student Organizations

View Student Organizations PDF

(Posters, notices, handbills, fliers, banners, yard signs and electronic media)

1.     Students, faculty, staff and other members of the University community may place posters, notices, or fliers on University kiosks and general-purpose bulletin boards only. All postings must be sponsored by a University organization, department or office. There is no posting permitted on departmental bulletin boards within University buildings without the permission of that particular department. Non-University groups or individuals are permitted to post on external University kiosks only.

2.     There is no posting permitted in locations other than those designated in this policy. Specifically, there is no posting permitted on doors, vehicles, trash cans, cigarette butt holders, windows, light poles, trees, telephone poles, building signs, any other areas of a building, whether inside or outside, or any other object or area. The only exception to this policy is the posting of spirit signs on the outside of buildings by the spirit organization “SICSIC,” or other exceptions as given by the Dean of Students.

3.     Banners may be hung from the exterior of University residence halls with the approval of the Hall Director of the particular living unit. Banners, sandwich boards, lawn signs, and other self-standing, temporary forms of advertisement must be approved by the Dean of Students before being posted, and must not violate any other University policies. Banners (secured with rope) may be hung in the area across from the Business Administration Building or in the Bowen-Thompson Student Union Mall, or such areas as permitted by the Dean of Students. These items must be removed upon the conclusion of the event. To reserve these areas for posting banners, contact the Bowen- Thompson Student Union Conference  & Event Services Office, 231 Bowen-Thompson Student Union.

4.     Distribution or posting of advertisements, within University residences and dining facilities other than the Bowen-Thompson Student Union dining facilities shall be in accordance with the Community Living Standards, found in this Student Handbook. The Office of Residence Life will continue to approve posters and flyers to be placed in the residence halls and Greek houses.  BGSU Dining will approve table tents for the dining facilities. Distributing or posting advertisements within the Bowen-Thompson Student Union will be approved by the Bowen- Thompson Student Union Information Desk staff.

5.     Applying messages directly on the surface of buildings or other University property is prohibited.

6.     The use of chalk, with the exception of spray and/or paint chalk, by members of the University community to publicize campus events on sidewalks is permitted. Messages must be at least 20 feet from the entrance of any University building. Messages or information that violate University policy are subject to removal at the expense of the advertiser. The use of chalk on buildings or any other University property is prohibited.

7.     Painting any sidewalk, grass, building or any other surface except for the Spirit Rock (please visit www.bgsu.edu/PaintTheRock for schedule and rules) is prohibited and considered vandalism.

8.     Advertisements, posters, notices, handbills, fliers, banners, yard signs and electronic media shall not make reference to the availability or sale of alcoholic beverages with the exception of the Black Swamp Pub.

9.     The use of yard signs must receive prior approval from the Dean of Students.

The representative governing body for all full-time and part-time undergraduate students on the main campus is the Undergraduate Student Government. For BGSU Firelands, it is the Student Government Organization. The representative governing body for all full-time and part-time graduate students is the Graduate Student Senate. Students may also affiliate with any of the registered student organizations at Bowling Green State University for which they are eligible for membership. Bowling Green State University subscribes to the principles set forth in the policy on Student Participation in University Government, which is included in this Student Handbook.

1.     The University recognizes the importance of and rights associated with free speech, including the right to assemble, march and other rights related to the expression of thoughts and ideas. As stated in the general policy, the University reserves the right to determine the time, place and manner of space and facilities so as not to interfere with the mission and regular operation of the institution. Prior to sponsoring a rally, demonstration, march or other group event, the organization or individual coordinating the event must complete the registration process through the Office of Conference & Event Services. The University will attempt to provide adequate facilities and security for the event.

2.     Organizers of any rally, demonstration, march or other group event, are responsible for ensuring that the activity does not interfere with the academic mission of the University. Sponsoring individuals or organizations are responsible for assuring that the event does not block entries, exits, walkways, roadways or otherwise hinder the free flow of both pedestrian and roadway traffic and that all policies relating to sponsoring of events on campus are upheld.

Any activity, program or event that requires or promotes the overconsumption of or over-indulgence in foods and/or liquids (e.g., any contest involving food or drink, etc.) is prohibited due to the significant health risks associated with these activities.

Events planned and/or sponsored by BGSU registered student organizations enrich the lives and interests of all community members. A major responsibility of sponsoring organizations is to ensure that all appropriate safety and liability precautions (e.g., participant liability waivers, additional liability insurance coverage, individual background checks, etc.) have been incorporated into the planning and implementation of their events. Generally, paid security is required at large-scale events or events that may lead to the disruption of the University environment. Examples include events where alcohol is available, concerts or other live performances, events with non-BGSU students in attendance, events occurring during late evening hours, events open to the general public, or events with a history of large attendance.

 

All student organizations sponsoring an event on campus grounds or within a campus facility must adhere to the following:

1.     The event must be registered with the Office of Campus Activities, 401 Bowen-Thompson Student Union, and the event space must be scheduled with the Office of Conference & Event Services.

2.     The sponsoring organization(s) must be in conduct and financial good-standing (i.e., not on University Conduct Probation and/or having outstanding debt older than 60 days) with the University in order to host an event.  The sponsoring organization must have a minimum of three members of the organization’s leadership group present for the duration of the event. The Office of Campus Activities may also require the presence of the sponsoring organization’s advisor.

3.     The sponsoring organization must designate members to serve as event staff for the duration of the event. These individuals must be clearly identifiable as event staff.

4.     If the Office of Campus Activities, in consultation with the BGSU Police Department, determines paid security is needed, the sponsoring organization must contract for it with the BGSU Police Department.

5.     The sponsoring organization is responsible for the cost of repairing or replacing all damages, including but not limited to furniture repair or replacement, extra custodial services, and structural damages to the premises as a result of the event.

6.     Temporary structures:

a.     No structure may be erected on campus grounds without prior written approval. The approval must be secured at the time the activity is registered.

b.     May have no more than three (3) closed sides,

c.     May not house generators, space heaters or cooking equipment, and

d.     Must comply with all State of Ohio Codes.

7.     Personal property must be attended at all times. The University.

8.     Alcohol is prohibited at events unless approved prior to the event and then may only be consumed in designated areas.

9.     Inappropriate behavior including, but not limited to, the consumption or possession of alcohol and illegal drugs, fighting and other violent behavior will not be tolerated and the continuation of the event will be at the discretion of University Police, facility managers, or University staff.  . Inappropriate behaviors will be investigated and adjudicated under the Code of Student Conduct and/or the laws of the State of Ohio.

10.   Marketing and entry tickets shall include standard language, as applicable, concerning: ID requirements, expectations concerning re-entry, processes regarding refunds, and protocols concerning having a BGSU student host to enter.  The exact language will be created by the Office of Campus Activities during the review meeting based upon specific logistical components of the event.

11.   In addition to fire code restrictions, the Office of Campus Activities will determine the maximum number of participants permitted for events.  This decision will be made will be based upon several factors, included but not limited to: location, time, nature of the event, and past history.

12.   Registered student organizations and approved non-University organizations and groups may use University utilities and facilities only with prior approval.

13.   Failure to adhere to the expectations, procedures and protocols outlined by the Office of Campus Activities may result in the event being cancelled or postponed.

 

All student organizations sponsoring a Late Night Event, which is defined as any indoor or outdoor event that conclude after midnight, must also adhere to the following:

 

1.     Late night events must end by 1 a.m. unless approved as an overnight event by the Office of Campus Activities.

2.     Overnight events may not exceed 8 days and 7 nights in any one semester including adjacent break periods.

3.     Non-BGSU student attendees must be eighteen years of age or older, have a valid government-issued photo ID, and be accompanied by a BGSU student host who will sign in the guest and assume responsibility for the guest’s behavior.  Each BGSU student may only host one non-BGSU student during any late night event.

Appeals concerning this policy must be made in writing to the Dean of Students or designee, 301 Bowen-Thompson Student Union. The decision of the Dean of Students is final.

The risk associated with providing food service at the University is of the utmost concern. To ensure the safety of our guests, foods to be served are divided into two categories, each with their own rules for safe handling.

Low-risk foods are ambient-stable foods such as: bagels, baked goods, pies (no cream), cakes, packaged snack foods, candy, popcorn and non-processed fruit and vegetables. BGSU Dining has also approved pizza and subs (without condiments) to the list of low-risk foods.

1.     Food purchased from an off campus provider that is to be served at a meeting or event, whether it is picked-up or delivered, must not contain any high-risk foods and must not be in excess of a $250.00 total meeting/event purchase (not applicable in the Bowen Thompson Student Union or Olscamp Hall 101, where all food purchases must be from BGSU Dining outlets and/or provided by BGSU Catering).

2.     Registered Student Organizations

 

a.     Donated products may be served in Bowen Thompson Student Union and Olscamp 101. A Food Donation Request Form must be submitted for approval with the Conference & Event Services (C&ES) office at least two weeks prior to the event.  The form can be found at http://www.bgsu.edu/bowen-thompson-student-union/food-donation-request.html. The liability factor of donated food may fall on the University Student Organization sponsoring the event.

b.     Baked Goods provided for the purpose of fundraising for Registered Student Organizations must meet the low risk food requirements. Additional guidelines for serving baked goods must be followed and can be found at http://www.bgsu.edu/bowen-thompson-student-union/guidelines-for-serving-baked-goods.html.

High-risk foods: In simple terms this means food that may become harmful to the consumer if it is not stored or handled correctly. Such foods are usually high in protein and require strict temperature controls (stored in a cold or hot holding device prior to consumption). When served, high-risk foods should only be handled by certified food handlers to further protect against contamination. Examples include: Cooked meat and poultry such as beef, pork, ham, chicken, raw meat, fish, oysters, poultry, milk, desserts containing dairy products, tofu, cooked rice, and lasagna.

·         Only approved caterers for the University (currently BGSU Dining and AVI, Inc.) are permitted to sell/resell and/or manage the preparation and serving of high-risk foods consumed on campus in order to control food safety hazards that might arise during all aspects of food service (receiving, storing, preparing, cooking, cooling, reheating, holding, assembling, packaging, transporting and serving).

EXCEPTIONS:

1.     Tenants living in Greek Housing will be permitted to serve High-Risk (Perishable) Foods at approved Events located within the Greek Housing Courtyards, so long as ALL of the following requirements are met:

a.     The Event is registered through the Office of Campus Activities. (insert link to register the event)

b.     A Person in Charge (PIC), designated by the group hosting the Event, must be onsite throughout the Event to oversee food preparation and service. This person must complete and/or maintain current ServSafe ®certification status in consultation with BGSU Dining.

c.     All High-Risk foods to be served at the Event must be prepared on-site, and under the supervision of the PIC.

d.     No Student Budget Committee allocated fund source may be used to purchase any food (High-Risk or Low Risk) to be served at the Event.

e.     Food and related items and/or services surrounding the Event must be completely free to attendees of the Event (No sale/resale and or Donations may be accepted).

 

2.     This policy does not apply to traditional “Office Potlucks”, defined as being held within the office or department hosting the event, and for the consumption of staff members within the hosting department. Students who do not work for the department, nor any outside guests are permitted to consume High Risk foods prepared for an Office Potluck. No food for an Office Potluck is permitted to be purchased using University funds. No individuals may charge or collect any money for an Office Potluck event.

I.              IMPLEMENTATION OF POLICY

This policy is implemented by BGSU Dining with support from the office of Conference & Event Services (C&ES), and under the direction of the office of the Vice President of Finance and Administration. For questions pertaining to this policy, please contact BGSU Dining at Dining@bgsu.edu or 419-372-2891.

A.     Jurisdiction

1.     Registered campus organizations

a. Campus regulations will permit fund raising by registered student organizations. Registered student organizations may use University facilities to host non-commercial events which raise funds for educational or public service purposes.

b. Funds raised from the general University population shall be for the nonprofit use of the sponsoring organization.

c. Registered student organizations shall work with the Office of Campus Activities to keep accurate records of funds raised and spent, available upon request for inspection or audit. If an audit is required, it may be ordered at the organization’s expense.

d. Subject to special regulations concerning time, place and manner of public expression, a registered student organization may in outdoor discussion areas and at meetings: sell materials related to the purpose of the organization, collect dues, initiation fees, donations and admissions charges for events. In addition, registered student organizations may solicit funds in announcements and/or advertisements.

e. Registered student organizations may conduct raffles in accordance with the laws of the state of Ohio. All 50/50 raffles or those with direct cash payout are prohibited for student organizations.

f.  Registered student organizations may not offer a direct cash payout, including instances of “split-the-pot” and preloaded MasterCard/Visa gift cards.

g. Registered student organizations are not permitted to coordinate or support the sale or processing of applications for credit cards on campus.

h. The facility manager may require registered student organizations to utilize a contract or vendor agreement for outside vendors and may receive a percentage of sales, a commission, or a combination of both from those agreements.

2.     Fund raising by non-University organizations

a. Any external organization seeking to raise funds for the benefit of an external organization must possess a current tax-exempt certificate from the Internal Revenue Service. Prior approval for fund raising on campus must be obtained in advance by the facility manager. Organizations must keep current accurate records of funds raised and spent. These records must be available upon request for inspection or audit. If an audit is required, it may be ordered at the organization’s expense.

 

B.     Solicitations and Sales

1.     Solicitation is defined as any activity designed to advertise, promote or sell any product or commercial service or encourage support for, or membership in, any group, association or organization.

2.     Solicitation in University residences is not permitted. Advertising signs, posters and fliers may not be distributed or posted in University residences unless authorized by the Director of Residence Life or designee.

3.     Individuals and organizations may not solicit on campus without obtaining permission from the facility manager. Individuals who collect applications for commercial purposes are restricted from soliciting said applications on campus. An activity that violates University policies, or local, state and/or federal laws is forbidden.

4.     If authorized, solicitations are permitted in University buildings, except for the University Bookstore located within the Bowen-Thompson Student Union, where merchandise is sold under the regulations established by management.

It is the policy of the University to foster a spirit of free inquiry and to encourage the timely discussion of a broad range of issues provided that the views expressed are stated openly and are subject to critical evaluation. Within our prevailing standards of decency and honesty, this policy shall be construed to mean that no topic or issue is too controversial for intelligent discussion on the campus. Restraints on free inquiry should be held to that minimum which is consistent with preserving an organized society in which change is accomplished by peaceful, democratic means.

To this end, a registered student organization may invite guest speakers to the campus subject only to the following provisions:

1.     Space for the event must be registered with the Bowen-Thompson Student Union Conference & Event Services Office if University facilities and services are to be used. Individuals or registered student organizations interested in planning an all-campus event are urged to contact the Office of Campus Activities and the student organization advisor for assistance in making these arrangements.

2.     Sponsorship must be by a registered student organization.

3.     It must be made clear that the student organization, not the University, is extending the invitation and that any views the speaker may express are his or her own and not those of the University.

4.     The student organization must take whatever steps are necessary to ensure that the event is conducted in an orderly manner. The Office of Campus Activities is available to advise on planning major events.

5.     The student organization is encouraged to provide means for critical evaluation of the speaker’s view which might include an open question period following the speaker’s presentation.

6.     Guest speakers must also comply with the University’s policy concerning Political Campaigning.

1.     In keeping with its commitment to a positive academic environment, the BGSU community is unconditionally opposed to any situation created intentionally to produce mental or physical discomfort, embarrassment, harassment or ridicule. Respect and cooperation among peers within registered student organizations is a guaranteed right that all students possess, regardless of  race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, marital status, disability, or status as a veteran. Hazing is a Code of Student Conduct violation and a crime in Ohio.

2.     Hazing encompasses any action or activity which does not contribute to the positive development of a person; which inflicts or intends to cause physical or mental harm or anxieties; and/ or which demeans, degrades or disgraces any person regardless of location, intent or consent of participants. Hazing can also be defined as any action or situation that intentionally or unintentionally endangers a student in connection with an initiation into, an affiliation with, or the maintenance of membership in any organization, club, team or activity that is affiliated with the University. 

To anonymously report an allegation of hazing, please call 419-372-HAZE(4293).

Student Elections

1.     Candidates conducting campaigns for positions within the Undergraduate Student Government and the Graduate Student Senate must abide by University policies and their respective organizations constitution and bylaws.

2.     In addition to the letter of authorization, each candidate shall be given copies of the regulations governing canvassing and voter registration in University residences.

 

Public Elections

1.     In order to conduct campaigning on campus, all candidates for public office must register with the Office of the Dean of Students prior to campaigning.

2.     All candidates for public office must comply with all University policies including but not limited to: advertising policies, space reservation policies and applicable residence hall policies.

Student Elections

1.     Candidates conducting campaigns for positions within the Undergraduate Student Government and the Graduate Student Senate must abide by University policies and their respective organizations constitution and bylaws.

2.     In addition to the letter of authorization, each candidate shall be given copies of the regulations governing canvassing and voter registration in University residences.

Public Elections

1.     In order to conduct campaigning on campus, all candidates for public office must register with the Office of the Dean of Students prior to campaigning.

2.     All candidates for public office must comply with all University policies including but not limited to: advertising policies, space reservation policies and applicable residence hall policies.

General Policy

Student organizations are an important link in the co-curricular activities of Bowling Green State University. They should contribute to the personal development and enjoyment of their members within the context of the broader teaching, research and service missions of Bowling Green State University. Note, some student organizations may be affiliated with a national organization.  Any student group wishing to take advantage of privileges granted by Bowling Green State University must register with the Office of Campus Activities. Students interested in registering a student organization should contact the Office of Campus Activities, 401 Bowen-Thompson Student Union, for specific information on the registration process. All groups which meet University requirements for student organizations will be permitted to register. The Division of Student Affairs is committed to providing support and assistance to all student organizations properly registered with the University. The initial step in receiving this support is the completion of the annual registration process. Registrations expire annually on June 30th unless new registration material has been submitted to the Office of Campus Activities.

 

Student Organization Categories

·         Academic Affiliated - Groups in this category are often linked to an academic program or administrative office in a formal manner. They are often affiliated with a specific major, field of study, or University function.

·         Arts – Groups in this category have a primary mission of engaging in activities involving fine, liberal, visual, decorative, applied, design, craft, and performing arts. 

·         Cultural - Groups in this category have a primary mission or purpose to raise cultural awareness, respect for diversity, or foster a sense of community.

·         Governing - Groups in this category have been recognized by the University as serving to coordinate the endeavors of other registered organizations. These organizations are ineligible for funding from the Student Budget Committee.

·         Honorary - Groups in this category have been recognized by the University Honors and Awards Committee as an approved BGSU honorary. These organizations recognize excellence in areas including leadership, service, or scholastic achievement.

·         Media/Publication – Groups in this category support student expression through the production of formal mass communication.

·         Political/Social Issues - Groups in this category serve to raise awareness and engagement around topics of a political issue, affiliation, or cause. These groups encourage voter education and activism on campus.

·         Professional/Career – Groups in this category help students advance knowledge and skills associated with a particular career, job, or trade.

·         Recreational – Groups in this category provide an outlet for students to engage in leisure activities.

·         Residential - Groups in this category support the on-campus residential student population through programming and advocacy. They are affiliated with the Office of Residence Life in a formal manner. Residential organizations are ineligible for funding from the Student Budget Committee.

·         Philanthropic/Service/Volunteerism - Groups in this category have a primary mission or purpose to collect and donate resources for humanitarian purposes, perform community service, or to coordinate volunteer opportunities. Service - Groups in this category have a primary mission or purpose to perform community service or to coordinate volunteer opportunities.

·         Social Fraternity or Sorority - - The minimum number of members required for organizations within this category is defined within the Greek Standards of Excellence.  In addition, these groups are advised by staff from the Office of Campus Activities and are not required to have a faculty or staff advisor. They are affiliated with an international organization, must have tax-exempt status under Section 501(c) (7) of the Internal Revenue Code, and must limit membership to currently enrolled students at the University. Social fraternity and sorority organizations are ineligible for funding from the Student Budget Committee.  The U.S. Department of Education has established the following criteria for classification as a social fraternity or sorority:

o    Organization does not limit membership to persons pursuing or having interest in a particular field of study, profession or academic discipline;

o    Organization does not serve as an honorary society for academic, leadership, or any other endeavor; and

o    Organization does not permit members to hold membership in other social sororities or fraternities.

·         Special Interest - Groups in this category do not easily fit within the other defined categories. They are a formed by a group of students who share a common interest and a commitment to an articulated mission and purpose for the organization.

·         Spiritual - Groups in this category have a primary mission or purpose for religious or spiritual sharing, growth, or education.

·         Sport Club - Groups in this category participate in athletic competitions, including organized practices and skill development. Membership is restricted to current BGSU students only.  These groups are required to be affiliated with Sports Club Programs in the Department of Recreation and Wellness, and the groups’ primary advisory will be a staff member from that department..

 

Registration Privileges

Registration is a means by which student organizations may receive standard privileges granted when certain minimum requirements are met; it does not imply University approval of the student organization’s purpose, function or activities.

 

1.     Standard privileges are granted to all student organizations that complete the registration process. They include:

a.     Use of University facilities; large event spaces and gymnasiums may carry additional fees

b.     Opportunity to apply for University funds and pouring rights funding in accordance with University rules and regulations

c.     Use of resources provided by the Office of Campus Activities, including OrgSync.

d.     Inclusion in University publications, directories and distribution materials.

e.     10% discount on selected catering through BGSU Dining.

f.      Opportunity to participate in University organization fairs.

g.     Eligible for on-campus fund-raising activities.

h.     Opportunity to obtain student organization mailbox, office and/or storage space in the Bowen-Thompson Student Union.

2.     Registration of Student Organizations

Student organizations wishing to register with the University must submit the following information to the Office of Campus Activities.

a.     Submit the appropriate registration files, including a list of the organization’s officers as listed in its constitution, and a full-time member of the faculty or staff indicating his or her willingness to serve as advisor to the organization.

b.     Submit an organizational membership roster that documents the organization has at least ten University students as active members. Organizational membership may be composed of BGSU faculty and staff but a minimum of 75 percent of the membership must be comprised of BGSU students. Organizations that are unable to meet these minimum criteria will need to schedule a meeting with staff from the Office of Campus Activities to create a recruitment plan.

c.     Submit one copy of the organization’s ratified constitution.  A recommended format is available from the Office of Campus Activities. Organizations should keep this document on file and must provide the Office of Campus Activities with an updated copy each time the document is revised.

d.     Students wishing to start an organization may request organization privileges for 30 days to organize and meet the requirements for registration. The Office of Campus Activities will provide advising support during this formation period.

3.     Student organizations wishing to register may be required to meet with staff from the Office of Campus Activities to jointly develop a one-page written plan to assist the organization in its development. The plan may include, but is not limited to, attendance at workshops, completion of a recruitment action plan and participation in leadership training. The written plan must be on file with the Office of Campus Activities in order for the organization to be in good standing.

4.     Denial of Initial Registration

If the Office of Campus Activities determines that the organization’s activities are detrimental to the educational mission of the University, registration may be denied. If registration is denied by the Office of Campus Activities, the president and advisor of the applying organization shall be notified of the decision in writing.  The applying organization may appeal in writing to the Dean of Students within five (5) University working days from the date of the denial letter. The decision of the Dean of Students is final.

5.     Withdrawal/Suspension Registration

The registration of an organization may be withdrawn/suspended by the Office of Campus Activities for non-compliance with policies pertaining to student organizations, the Code of Student Conduct and other University regulations. The procedure for such withdrawal/suspension is:

a.     The primary contact for the organization and its faculty/staff advisor shall be notified in writing of the proposed action to withdraw/suspend registration, the effective date of this action and the reason(s) for the proposed action.

b.     The decision of the Office of Campus Activities to withdraw/suspend registration from an organization may be appealed by the organization, in writing, to the Dean of Students within five (5) University working days from the date of notification of withdrawal of registration. If an appeal is not filed within the time limit, the decision of the Office of Campus Activities will be final.

c.     The decision of the Dean of Students is final.

d.     If a student organization loses official recognition from its national/international organization, it will also cease to be registered by the University; loss of University registration in this manner will be effective at least as long as the national/international suspension is in effect.

6.     Student Organization Requirements

a.     Membership

                                          i.    Membership in student organizations shall be open to students of BGSU without regard to race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, marital status, disability, or status as a veteran. Any grievance regarding alleged discrimination should be reported to the Office of the Dean of Students, 301 Bowen-Thompson Student Union, 419-372-2843.

                                         ii.    Designated social fraternal organizations are exempted by federal law from Title IX Regulations concerning discrimination on the basis of sex.

                                        iii.    Student organizations are to make a reasonable effort to inform the University community of their membership criteria and processes, including membership application deadlines. Outreach efforts to groups that are typically underrepresented in student organizations should be made.

                                        iv.    Selection criteria must be relevant to the goals and objectives of the organization.

                                         v.    Officers of student organizations must be full-time BGSU students, in good conduct standing, and maintain a minimum cumulative 2.25 GPA. The GPA required by their organization’s local or national constitution may be higher than the University’s requirement, and the officers and advisors are expected to enforce such requirement. Officers are defined as elected or appointed members who carry official titles and responsibilities germane to the organization, including but not limited to titles such as: President, Vice President, Secretary, Treasurer, Chairperson, Senator, etc. Appeals for exceptions to this policy may be made to the Associate Dean of Students. The decision of the Associate Dean is final.

Organizations may have as many officer roles as required by their organization’s constitution but those roles must include a president and a treasurer (or titled roles which fulfill the duties of those two positions). The president and treasurer may not be the same person.

1.     Student organizations interested in requesting University funding or accessing funds in a University account are required to have their president and/or treasurer attend annually a treasurer’s training. The president and/or treasurer will understand and comply with University policies related to initiating contracts. Organizations may also complete an alternative plan approved by the Office of Campus Activities prior to submitting a request for funding and/or accessing University funds. Expenses incurred on-campus (e.g., Bookstore or BGSU Dining charges) must be directly billed to the organization and submitted to the Office of Campus Activities.  All other expenses, including travel arrangements, must be submitted to the Office of Campus Activities, and the staff will coordinate the payment process.

2.     Organizations must maintain records of how their funds are generated and disbursed. This includes an account of the amount of funds, the methods by which funds are generated and expended, and an account of the amount and object of expenditures. Organizations are to keep receipts for moneys collected.

3.     The Office of Campus Activities may request financial records from any registered student organization for the purpose of upholding the Student Budget Committee policies, University rules and regulations, as well as state and federal laws. Organization members shall have the right to know how their money is being spent. The treasurer should keep detailed financial records and make them available to members, the advisor(s), Office of Campus Activities, as well as local, state, and federal officials upon request.

4.     All records associated with University fund allocations and expenses are available for public inspection as required by state law.

5.     Organizations must pay all debts incurred in the name of the organization within 60 days.

6.     Student organizations are encouraged to work collaboratively and form partnerships with other student organizations and University departments. Student organizations may intentionally seek co-sponsorships from other organizations and/or departments; however, blanket solicitation is not permitted. Blanket solicitation includes sending out generic co-sponsorship letters to departments and organizations. Co-sponsorships are permitted when the student organization and/or department being asked for co-sponsorship has (a) a significant role in the planning of the event; (b) the program is identified as an annual department or organization goal or strategy, or (c) the mission complements the mission of the organization. When co-sponsoring an initiative with other organizations or departments, an official written agreement is highly encouraged. Such agreement should outline the terms of the collaboration as well as the expectations for all parties.

All funds allocated to the organization from University controlled sources must be maintained in a University account and spent in accordance with University policies and procedures.

Pre-loaded Debit Cards

1.     Registered student organizations with non-University allocated funds (i.e., agency or       revenue   dollars) in a University account may request one pre-loaded debit card.  The use of debit cards must comply with all University policies and procedures. Each transaction must be reconciled with the Office of Campus Activities.  Failure to adhere to these expectations will result in the student organization forfeiting its right to have a debit card.

Contracts

1.     Authority to obligate the University by contract in all matters relating to registered student organizations lies solely with the Division of Student Affairs. All contracts involving registered student organizations’ funds managed by the University must be submitted to the Office of Campus Activities no later than 4 weeks prior to the event or contracted date, for signature by the Vice President for Student Affairs (or designee) after approval from the University’s General Counsel (if applicable). The Vice President for Student Affairs (or designee) is the ONLY person who can sign contracts for registered student organizations. This review is established for the protection of the organization, its officers and members, and the University.  Some service providers may not be eligible for use by student organizations because of existing contractual relationships the University has with other vendors.

2.     To expedite the contract review and signature process, all student organizations must use the approved Performance/Service Agreement Template provided by the Office of Campus Activities.  The Vice President for Student Affairs (or designee) must pre-approve the use of any contract that differs from this template.  

3.     Note, to enter into any agreement, the Office of Campus Activities requires that a student organization be able to financially cover the cost of any contract without relying on projected revenue (e.g., ticket sales).  A student organization might consider co-sponsorship with another organization to secure needed funds.  

Independent Contractors

1.     Student organizations may not use funds to contract with individuals/entities, excluding currently enrolled Bowling Green State University students, in a way that would create an employment relationship.  Accordingly, all individuals/entities must follow the University’s Purchasing policies and meet criteria as Independent Contractor.  For more information, visit http://www.bgsu.edu/finance-and-administration/controller/independent-contractor.html.

Organization Advisor

1.     All student organizations are required to have an advisor who is a full-time staff or faculty member at BGSU. Graduate students may not serve as primary advisors to student organizations.

2.     Within the context of the broader mission and policies of the University, advisors shall share insights and directions that allow student organizations to further their objectives and enhance the meaningfulness of organization membership.

3.     Specific responsibilities of the advisor shall be to: regularly attend general and executive board meetings; provide guidance to the officers; oversee all financial transactions of the organization; ensure that officers meet the minimum requirements for holding office as established by the University and the organization’s constitution and by-laws; provide consultation concerning membership selection procedures, and responsibilities; review the organizations registration.

Meetings and Activities

1.     Each student organization and its members and officers are responsible for coordinating the activities of the group. This includes:

a.     Planning all programs and activities, including associated facilities and equipment rentals.

b.     Managing and accounting for all funds under the organization’s account.

c.     In the case of sport clubs or groups that engage in physical activity, the group must make sure all rules and safety procedures are followed and in accordance with University policies. They must also obtain, maintain and inspect all necessary equipment, make sure all required training related to equipment usage is completed, and assure that prompt medical attention is available when necessary.

2.     No meetings or activities are permitted from 5 p.m. the Friday before each week of final exams through the end of the final exam period.

Bowling Green State University is committed to the ideals and constitutional rights associated with freedom of speech. It is a given that the University, in its entirety, is considered to be an environment where free speech, the expression of ideas and thoughts, and the exchange of opinion occur throughout the campus. For the convenience of our students, faculty, staff and community members, a specifically designated “speak out area,” is available in front of the Bowen-Thompson Student Union. This area allows individuals or groups who wish to exercise their free speech rights the greatest opportunity to reach the widest audiences possible. This area is not reservable and is used on a “first-come, first served” basis.

Purposes

Bowling Green State University believes that:

1.     Capable and responsible student leaders can assist immeasurably in developing sound policies and procedures in many aspects of University living, especially the community life of students;

2.     Such student leaders can further their own education for living in a democracy by sharing responsibility for community action and activity;

3.     All students enrolled in the University can further their education in democratic citizenship by participating in the selection of students who have the integrity to participate in University government; and

4.     The students of Bowling Green State University recognize ability, integrity and a constructive sense of responsibility as primary considerations in choosing students for positions of leadership.

Aims

The aims of student participation in the government of Bowling Green State University, therefore, are: (a) to further the education of students in democratic citizenship and government responsibility and (b) to strengthen the University program through the valuable contributions of students in its government.

 

1.     Recognize and Delegate

The purpose of this statement is to recognize student government organizations and to delegate certain duties and responsibilities to those student organizations which are deemed appropriate and necessary by the Vice President for Student Affairs.

2.     Review, Amendment or Reversal

Any action taken related to these delegated duties and responsibilities is subject to review, amendment or reversal by the Vice President for Student Affairs or designee.

3.     Effective when Approved

A constitution, charter or other document establishing an organization of students of the University under this statement, or any amendment which may be made at any time in such document, becomes effective only when written approval is given by the Vice President for Student Affairs or designee.

4.     Authority Revoked

Any student-governing organization acting under authority delegated by the Vice President for Student Affairs can have its authority revoked for failure to discharge the delegated duties and responsibilities faithfully and constructively.

5.     Respect, Duties and Responsibilities

It is inherent in the acceptance of delegated duties and responsibilities in the government of the University that each student organization shall fully respect the duties and responsibilities properly delegated to governing organizations under this statement. The Academic Charter of the University provides for the self-governance of the following organizations:

 

Graduate Student Senate

Undergraduate Student Government

National Pan-Hellenic Council

Panhellenic Council

Multicultural Greek Council

Interfraternity Council

Resident Student Association

When a registered student organization desires to participate in, or sponsors an event that occurs off the campus, and participation requires vehicle use, the University is committed to promoting the safety of all participants. Therefore, the Bowling Green State University student travel policy applies to all registered student organizations as defined by the Bowling Green State University Student Handbook. This policy is in effect whenever members of registered student organizations travel as official or designated representatives of the University, or participate in an organization-sponsored event where the University is officially represented, and which requires travel in a distance greater than 35-miles one-way from Bowling Green or which requires travel outside of the state of Ohio.

 

A.     Registration of the Event
The organization must register each trip by submitting a completed travel packet as distributed by the Office of Campus Activities (or designee) for all trip participants.

 

B.    Advisor Participation
Upon review of the registration form, the designated staff member will determine if the presence of a travel advisor is required. If a travel advisor is required to travel with the group, the travel costs for the travel advisor will be paid from a special account designated for advisor travel and provided by the Office of Campus Activities. If a travel advisor is not required to attend, the advisor of record, as listed on the student organization registration form, must sign off on the trip registration form. One member of the travel group must serve as the trip coordinator, including completion of trip coordinator training as provided by the Office of Campus Activities.

 

C.    Transportation Requirements
Bowling Green State University has established transportation requirements as determined by the Office of Risk Management. All of these related policies can be found on the Risk Management Web page (www.bgsu.edu/risk-management.html. Additionally, all travel participants are required to follow the transportation requirements summarized below as set forth by the Office of Risk Management. Compliance with these items is required. These transportation requirements apply to travel by car or minivan but do not apply to travel by air or charter bus.

1.     Driver Requirements

a.     All drivers must be at least 18 years of age and have a valid driver’s license.

b.     Drivers must obey all traffic laws, including seat belt use. If failure to obey traffic laws results in a ticket, the driver is responsible for any fines, including parking tickets.

2.     Rental Vehicles
Renting vehicles from University-approved rental car vendors is an accepted practice. Drivers must be at least 21 years of age.

3.     University-owned Vehicles
Only licensed drivers who are at least 18 years of age may drive a University-owned car or minivan.  All drivers of University vehicles must consent to a motor vehicle record check annually to verify the driver meets the accepted criteria in order to drive.

4.     Personal Vehicles
The use of personal vehicles is strongly discouraged because the institution lacks control over the condition, maintenance and insurance coverage on personal vehicles. Only licensed drivers who are at least 18 years of age may drive a car or minivan.

5.     Large Passenger Vans
Because large passenger vans pose a special risk, students are prohibited from driving or riding in a vehicle with seating for more than eight individuals.

6.     Insurance
When using University-owned vehicles, the University provides all necessary liability and physical damage coverage. When using rented vehicles, insurance may be provided by the rental company.  When using personal vehicles, insurance is the responsibility of the owner of the vehicle. The University is unable to reimburse the vehicle owner for any accident-related repairs or payment of deductibles, and personal vehicle owners are expected to carry automobile liability insurance in an amount sufficient to cover any property damage or liability loss and be responsible for the payment of their own deductible including the defense of any claim.

 

D.    Driving Requirements

1.     Travel routes must be planned in advance.

2.     Student organization leaders and trip coordinators are encouraged to select drivers who have at least two years of licensed driving experience free of any court-imposed restrictions.

3.     Two drivers are required on trips greater than 250 miles one-way.

4.     On trips over 250 miles one-way, drivers must rotate every three hours and no one person may drive more than eight hours in a 24-hour period.

5.     Drivers are responsible for knowing and following all motor vehicle laws and safety regulations for each state in which travel occurs.

6.     The use of a cell phone, including text messaging, is prohibited for drivers while driving. Hands-free sets are also prohibited for drivers while driving.

7.     The number of passengers may not exceed the number of available seat belts. All passengers are required to wear a seatbelt at all times.

8.     Passengers may not engage in any behavior that would distract the driver.

9.     Transporting minors unless accompanied by a parent or guardian is prohibited except in situations when the minor is a registered BGSU student younger than age 18.

10.   If drivers are participating in events and driving on the same day, then drivers should rotate on a more frequent basis to avoid fatigue.

11.   Driver fatigue is greater between the hours of midnight and 6 a.m. Drivers must use extreme caution when operating a vehicle during this time. A second person should remain awake and ride in the front passenger seat.

 

E.     Inclement Weather

1.     When planning the travel route, check the forecast to see if inclement weather is predicted.

2.     During inclement weather, travel safety should follow guidelines set forth by the National Weather Service. Drivers should contact local law enforcement to determine the best course of action based on driving conditions.

3.     During inclement weather, drivers are to use extreme caution.

4.     When driving in treacherous weather and conditions are deemed dangerous or unsafe, immediately cease all travel and find the nearest shelter or hotel.

5.     The University will defray the cost of an overnight stay if unexpected bad weather impedes the safe return to campus. Permission to seek extended stays due to weather conditions is initiated through contact with the University Police (if after normal business hours) at 419-372-2346 and in consultation with the Office of Campus Activities for final approval.

 

F.     Behavioral Expectations

1.     All participants who are defined as BGSU students are accountable to the BGSU Code of Student Conduct throughout the duration of the trip.

2.     Being under the influence, or in possession of alcohol or drugs in conjunction with the trip and throughout its duration, is prohibited regardless of the age of the student participant, unless otherwise approved, regardless of the local drinking age. This applies from the moment of departure from campus until the return to campus, or at the moment the student participant disaffiliates from the approved travel arrangements.

3.     If the driver becomes aware of alcohol and/or drug consumption and/or possession, the driver should stop the vehicle and request that these substances be removed from the vehicle before the trip is continued. Failure of any passenger(s) to comply will cause immediate cancellation of the trip. Individuals as well as the student organization will be held accountable to the policies set forth in the BGSU Code of Student Conduct.

4.     Smoking is prohibited inside any University-owned or -rented vehicle.

5.     The transport of hitchhikers or any unauthorized passengers is prohibited.

6.     Use of other than a compact-size trailer is prohibited without approval.

7.     Students are encouraged to report reckless or irresponsible driving by other student participants so that appropriate safety measures can be taken for future trips.

8.     Driving in a foreign country poses extraordinary risks that may necessitate the purchase of special insurance. It is important to consult with the Office of Campus Activities prior to traveling in a vehicle that crosses the border into another country outside the United States.

9.     All trip participants are ambassadors of Bowling Green State University and as such must represent the University in a positive light. Alleged violations of the BGSU Code of Student Conduct will be referred to the Office of the Dean of Students for investigation and resolution. BGSU students and the sponsoring organization are responsible for the behavior of non-BGSU students participating in the trip.

G.    Monetary Guidelines
Any person or organization using University funds for travel must comply with the expenditure guidelines established by the Bowling Green State University Office of the Treasurer.

Exemptions
Requests for exemptions to any of the aforementioned policies are su

 

University Operations

View University Operations  PDF

Student mail is handled by the Campus Post Office from all carriers. BGSU has a unique zip code, 43403, and all USPS mail with this zip code will be delivered to campus. Student mail must be addressed with a full, formal name and residence hall address, including room number.

Paper mail, such as envelopes and magazines, is delivered to the front desk of each residence hall each day Monday – Friday. There is no pickup of USPS mail on Saturdays or University Holidays.

Packages, and items with tracking numbers, from all carriers, including USPS, UPS, and FedEx, will be processed daily Monday through Friday at the Student Package Center located at the Information Desk on the 1st floor of the Bowen-Thompson Student Union. Overnight UPS and FedEx packages will also be processed on Saturdays. Please visit our website at www.bgsu.edu/postal for additional details.

The Campus Post Office accepts mail on behalf of residential students. Mail is then disseminated per the process outlined on the Postal Services website. It is the responsibility of the student to ensure the mail they are receiving does indeed belong to them. Students are responsible for immediately returning any mail items received in error or which are not addressed to them. This includes both paper mail placed in the student’s mailbox in error, or packages miss-assigned or miss-delivered to the student. Mail received in error can be returned to the front desk of the residence hall for return to the Campus Post Office or to the Student Package Center at the Bowen-Thompson Student Union.

The University requires the registration of any motor vehicle when such vehicle is parking on any property owned or leased by the University. Motor vehicles parking on University-owned or leased property must be registered with the appropriate state or government agency and display that current license plate. For the most up to date information, please visit www.bgsu.edu/parking.

Vehicle registration is available online through the student’s MyBGSU account for students, faculty, and staff and at the Parking office for guests.  Within the MyBGSU account, a student, faculty, or staff may register for a permit, add and update vehicles, and appeal citations.

Visitors are subject to all parking regulations. Visitors may park in any metered space without displaying a BGSU parking permit. An appropriate parking permit must be displayed when parking in any space other than a metered space. Visitors may obtain a parking permit and map from Parking Services located in room 001 College Park, 419-372-2776. A free visitor shuttle service is available, originating at the Visitor Information Center at the main campus entrance and going to various locations on campus. Information regarding the shuttle service is available at the Visitor Information Center or by calling 419-372-0236. Visitors who ride the shuttle may obtain a free parking permit at the Visitor Information Center and park in Lots 20 and 13 adjacent to the main campus entrance.

The registered driver, or registered student in possession of the vehicle, or employed faculty/staff member, or owner will be held responsible for all parking assessments issued to the vehicle.

An undergraduate student has the right to appeal a parking violation through the Undergraduate Student Government Procedures and Appeals Board within 10 days after the issuance of the ticket. A faculty/staff member or graduate student has the right to appeal a parking violation through the Faculty/Staff Parking Appeal committee within 10 days after the issuance of the ticket.

A.     General Policy
The University reserves the right to determine the time, place and manner of use of space and facilities so as not to interfere with the mission and regular operation of the institution. To this end, no programs and/or events may be held beginning at 5 p.m. the Friday before each week of final exams through the end of the final exam period. This includes programs sponsored by student organizations and campus departments. The use of University facilities and grounds must at all times conform to the following regulations and to local, state and federal laws.

B.     Reservation Requirements
Reservations must be made for University facilities and grounds that are available for scheduling. Requests for reservations will be granted in accordance with the priorities of the designated area. All requests must be made to the appropriate office. An authorized representative must sign or verbally communicate department or student organization requests.

C.    Procedure and Priorities for Designated Facilities
For use of the following facilities, the designated office should be contacted, and the appropriate procedures provided by that office should be followed:

a.     Bowen-Thompson Student Union
Contact: 231 Bowen-Thompson Student Union Conference & Event Services/Administrative Office, 419-372-9000.
Priority for use of space in the Bowen-Thompson Student Union is given to major institutional programs and activities.

b.     Academic Buildings
Contact: 231 Bowen-Thompson Student Union Conference & Event Services/Administrative Office, 419-372-9000.
Registered student organizations may request the use of space in academic facilities for specific purposes. These purposes may include, but are not limited to, regular meetings of honorary or professional organizations, lectures, seminars, workshops and specific programs. Classes scheduled in academic buildings shall take precedence over use of the space by organizations. The space requested will be assigned if: (1) the intended use is in keeping with the educational purposes of the University; (2) the intended use does not conflict with use by academic programs or academic organizations; and (3) the space has not already been reserved by another organization. If the majority of the attendees are not current students or staff of the University and/or anyone is providing any type of payment in order to attend or participate in the event, then, the space(s) requested will incur facility and/or additional event charges.

c.     Residence Halls

Residence Halls are facilities that house students. As such, students have a certain right to and expectation of privacy, safety, and security. For this reason, the Office of Residence Life has a limited number of spaces that are available for reservation by University-recognized student organizations, offices, and residential students only. These spaces are located in publicly accessible areas of the residence halls. Areas located in secure residential corridors are not available for use by University-recognized student organizations or offices. Spaces in Residence Halls may not be utilized for sleep overs. Other limited exceptions to the Residence Life Space Reservation policy may be made with approval from the Director of Residence Life or her/his designee. No area in a residence hall is available for use by groups not affiliated with the University without the approval of the Director of Residence Life.

To review the full policy, available space, reservation agreement, or to make a reservation, please visit the Office of Residence Life’s website at http://www.bgsu.edu/residence-life/forms-and-resources.html and choose Hall Space Reservations.

Offenhauer Tower West, 11th Floor
The 11th floor of Offenhauer West has a conference room and large activities room, which may be partitioned. The same priority and rules as set forth for residence halls above apply.
Contact: Offenhauer Towers front desk, 419-372-2898

d.     Dining Centers
Contact: University Dining Services catering/space arrangements manager, 419-372-6951.
Priority for use of space in dining facilities is given to programs and activities which are conducted by University Dining Services. Rental fees may be assessed for use of all facilities. Most events sponsored by corresponding hall governments and student organizations will not be charged a rental fee for space.

e.     Prout Chapel
Contact: 231 Bowen-Thompson Student Union Administrative Office, 419-372-9000
Prout Chapel is available for certain student organization meetings and ceremonies, in accordance with the policies which have been set forth for that building. These policies are found in 231 Bowen-Thompson Student Union Administrative Office

f.      Eppler Hall Gymnasiums
Contact: School of Human Movement, Sport & Leisure Studies, 119 Eppler Center, 419-372-7234
The Eppler North and South Gyms are utilized by the School of Human Movement, Sport & Leisure Studies for classes and other instructional purposes, and are also used by Intercollegiate Athletics. They are available on a limited basis for department and student organization use.

g.     Intercollegiate Athletics Facilities
Doyt L. Perry Stadium, Anderson Arena, Whittaker Track, Steller Baseball Field, Cochrane Soccer Field, Keefe Tennis Courts, BGSU Softball Complex, and athletic practice fields are owned and maintained by the University for the primary use, and benefit of, the intercollegiate and select recreational programs of the University, of allied non-University athletic activities consistent with such programs, and of official academic and special events of the University, as well as student life events. The use of these facilities shall be limited to these purposes unless otherwise authorized by the Office of Student Affairs. Doyt L. Perry Stadium & Athletic Complex, Anderson Arena, Whittaker Track, Steller Baseball Field, Cochrane Soccer Field, Keefe Tennis Courts, BGSU Softball Complex, and athletic practice fields. Contact: Facility Coordinator, Department of Intercollegiate Athletics, 419-372-2401

h.     Spirit Rock
The Spirit Rock is located in the grassy area west of Kreischer Quadrangle. The Rock may be painted by only one registered student group or organization per day, and may not be reserved for consecutive days.

Contact: 231 Bowen-Thompson Student Union Administrative Office, 419-372-9000.

i.      Recreation and Wellness
The Student Recreation Center, Perry Field House, Forrest Creason Golf Course, Ice Arena, intramural fields (located east of Mercer Road), and Offenhauer tennis courts (located adjacent to the Offenhauer Towers parking lot) are intended primarily for student recreational and instructional use on an organized group and individual basis. Recreation and Wellness schedules the use of these facilities.
The Student Recreation Center includes all facilities within the Recreation Center (Cooper and Andrews pools, multipurpose and other rooms, weight rooms, racquetball, handball and squash courts, track, indoor basketball courts), as well as the outdoor sand volleyball court and deck area adjacent to the Recreation Center and outdoor basketball courts between the Kreischer and Harshman Quadrangles.
The Perry Field House includes the indoor track, Jack Gregory Turf Room, Activity Room and Meeting Room. It is a multipurpose facility used for classes, athletics, intramural and sport clubs as well as being available for informal activity.
Student Recreation Center - Contact: Associate Director of Recreation and Wellness/SRC, 419-372-2711
Perry Field House - Contact: Associate Director of Recreation and Wellness/PFH, 419-372-9900
Intramural Fields - Contact: Assistant Director of Recreation and Wellness/IM, 419-372-2464
Forrest Creason Golf Course - Contact: Director, 419-372-2674

j.      Performance Venues: Moore Musical Arts Center (MMAC) and Wolfe Center for the Arts (WCA)

The MMAC houses the College of Musical Arts at Bowling Green State University and the WCA houses the Department of Theatre and Film. These facilities function as academic units primarily for scheduled musical and theatrical events, to include recitals and performances presented by students and faculty within these Departments/Colleges.  To schedule an Event in these facilities, outside of those events within these Departments/Colleges, contact the Conference & Event Services (231 Bowen-Thompson Student Union) at 419-372-9000. Usage Fees will apply for each Event as this is not a General Use Facility.

Mileti Alumni Center
The Mileti Alumni Center, located on the southeast corner of Mercer Road and Alumni Drive across from the Harshman Complex, houses the Offices of University Advancement, Alumni Affairs and Development. It is used primarily by these areas as well as the BGSU University Foundation Inc. A large multi-purpose room is available on a limited basis for department and student organization use.
Contact: Director of Alumni Affairs, 419-372-2424

         1.    Departments, student organizations or groups outside the University desiring to use campus grounds must complete an application for grounds use. Grounds use request forms are initiated in the 231 Bowen-Thompson Student Union Administrative Office, 419-372-9000. Each use must be requested in this manner. Campus grounds located adjacent to residence halls or small group living units are reserved through the Office of Residence Life (see paragraph 8 below).

         2.    Application for use of designated campus grounds must be made in the 231 Bowen-Thompson Student Union Administrative Office at least ten (10) University working days before the date of the use.

         3.    Selected grounds areas (other than those described above) are available for activities that are sponsored and approved by University departments and registered student organizations. Academic use by departments and colleges has priority, and assignments may be changed or cancelled if conflicts with regular academic programs develop. Grounds adjacent to academic buildings are not normally reservable when classes are in session, or if the activity taking place will disrupt academic or other operations of the University.

         4.    The Director of the Bowen-Thompson Student Union or a designee will review all applications for grounds use, except for those listed in paragraph 8 below. If necessary, the Director of the Bowen-Thompson Student Union will meet with or contact the representative of the organization applying for use of campus grounds to resolve any questions concerning the request, and to determine the propriety of the particular use.

         5.    In reviewing grounds-use applications, only grounds-use requests which are consistent with applicable University regulations as well as local, state and federal laws will be approved.

         6.    When the application for grounds use is granted, it shall specify the boundaries of the areas to be used, the date for which the use is approved, the time at which the reservation for the use expires, and any special provisions concerning the use of the space.

         7.    Departments and student organizations, as well as any organization outside the University which are granted the use of specified campus grounds are subject to the following requirements:

                 a.    Use of amplification equipment must be in accordance with regulations found in part F of this document.

                 b.    No structure may be erected on campus grounds without prior written approval. The approval must be secured at the time the activity is registered.

                 c.    The failure of a department or organization to provide the Bowen-Thompson Student Union Administrative Office with notice of cancellation of a proposed activity or event at least two (2) University working days prior to the scheduled activity or event may result in the denial of a future permit for use, unless the cancellation is necessitated by events reasonably beyond the control of the department or organization.

8.     Campus grounds adjacent to residence halls are reserved through the Office of Residence Life, by contacting the designated officials within that office, as indicated below:

a.     Old Fraternity Row Courtyard - Contact: Office of Residence Life, 419-372.2011

b.     Conklin Courtyard – Contact: Office of Residence Life, 419-372-2011

c.     Founders Quad Courtyard - Contact: Founders Hall Director, 419-372-8076

d.     McDonald Quad Courtyard - Contact: McDonald Hall Director, 419-372-0289

e.     Offenhauer Towers Courtyard - Contact: Offenhauer Hall Director, 419-372-8134

f.      Alumni Mall (Between Harshman and Kreischer) - Contact: Office of Residence Life, 419-372-2011

g.     Falcon Heights Courtyard - Contact: Office of Residence Life, 419-372-2011

h.     Centennial Hall and Kohl Hall Courtyard - Contact: Office of Residence Life, 419-372-2011

Note: Recreational areas such as the basketball courts adjacent to the Kreischer and Harshman Quadrangles are reserved through Recreation and Wellness, as provided above.

Denials of applications for campus grounds use by any of the contact persons or offices listed in this policy pursuant to these provisions may be appealed to the Office of Student Affairs in accordance with the procedures outlined in Section G of this document.

“Sound amplification equipment” means any electronically powered, operated or assisted device that amplifies sound.  A sound amplification device includes, but is not limited to, any system of public address, bullhorns, boom box, music or voice amplifiers, megaphones, or any combination thereof. A “sound amplification device” is not a University owned or controlled public address system, or a personal stereo, radio or music player used by University students, faculty, or staff in a University residence hall room, office or other facility at a reasonable volume that does not disturb other persons.

1.     To ensure public safety and the orderly operation of the University, amplified sound devices may be used on the campus premises only in compliance with the rules stated in this Policy.

2.     The use of the amplification device requires written approval be obtained in advance from the approving office or a designated representative.  The Approving Offices are as follows:

 

a.     Bowen-Thompson Student Union: Director of Bowen-Thompson Student Union or designee.

b.     Union Oval, the University Hall Lawn: Director of Bowen-Thompson Student Union or BTSU Event Planning.

c.     Residence halls, and adjoining spaces: Director of Residence Life or designee.

d.     Athletic Facilities and adjoining spaces (Doyt L. Perry Stadium, Cochrane Field, Steller Field, Meserve Field, Stroh Center, Ice Arena, Anderson Arena.): Director of Athletics or designee.

e.     Recreation Center/Field House/Intramural fields and adjoining premises: Director of Recreation & Wellness or designee.

f.      Firelands: Dean or designee.

g.     All other Campus Premises and adjoining spaces: Vice President for Finance and Administration or designee.

 

3.     Applications shall be made in writing or on a form available from the issuing Office.  A new application shall be made for each use.

4.     Applications must be submitted not less than five (5) University working days before the date of use being requested.

5.     Sound amplification devices must be entirely portable and no structure for their use may be affixed to University property.

6.     The use of sound amplification devices inside University buildings or athletic venues shall not be permitted.

7.     Outdoor dances and concerts may be held in approved locations only with prior approval of the official with responsibility for the space as designated in paragraph 2(a)-(f).

8.     Permits will be considered on a first applied/ first approved basis except that University sponsored events shall always have priority without regard for when approval was sought.

9.     Circumstances arising during an approved use of a sound amplification device may warrant Public Safety, other law enforcement agencies or other University offices to require the relocation of or limitations on the use of sound amplification devices in order to minimize disruption and distraction and the University reserves the right to do so.

10.   Sound amplification devices may not be used to promote commercial messages by entities that are not approved University sponsors.

11.    The written authorization shall specify the date, time, location, duration, manner and any other relevant information for the approved use of sound amplification device.  Authorization may be revoked if the use deviates from the terms of the authorization.

12.   The application and permit provisions of this Policy shall not apply to sound amplification devices used by University faculty engaged in teaching, university employees engaged in performing University duties, or for sound amplifications systems used at University sanctioned events.

13.   This Policy does not apply to law enforcement officers or other safety officials engaged in performing official duties that require the use of amplified sound devices.

14.   The University may authorize the use of sound amplification devices only when the date, time, location, duration, manner and any other factors relevant to the use of sound amplification devices:

a.     will not unreasonably interfere with University academic activities or other operations or functions.

b.     will not unreasonably interfere, distract or hamper public safety.

The use of temporary structures on University grounds are by permission only with the prior approval of the Director of the Bowen-Thompson Student Union or designee.

1. Temporary structures of any type may have no more than three (3) closed sides.

2. Generators, space heaters, cooking equipment, or any other appliances cannot be used in temporary structures.

3. Temporary structures must comply with all State of Ohio Codes.

4. Personal property in a temporary structure must be attended to at all times.  Unattended personal property will be confiscated by the University.

5. Registered student organizations and approved non-University organizations and groups may use University utilities and facilities only with prior approval.

Departments or student organizations whose requests for the use of campus grounds, academic or nonacademic facilities are denied may appeal to the Office of Student Affairs or the designee of that office as follows:

a.     A written appeal to the Office of Student Affairs describing the objections to the denial must be filed no later than five (5) University working days after receipt of notice of the denial. Notice of the appeal will be provided by the Office of Student Affairs to the office which denied the request.

b.     The Vice President for Student Affairs shall convey the appeal decision, in writing, to the department or student organization with a copy of the decision being provided to the office which denied the request.

c.     Departments or student organizations may not appeal beyond the Vice President for Student Affairs.

University Name, Documents, and Records Policies

Use of BGSU or other University marks (e.g., logos) by an organization in connection with the production and/or sale of clothing or other merchandise is subject to approval under the BGSU Licensing Program. Any and all items must be produced by an officially licensed vendor. A list of officially licensed vendors is available from:

BGSU Licensing Contact

Tommy Rapier

Department of Intercollegiate Athletics

Sebo Athletic Center

1610 Stadium Drive

trapier@bgsu.edu

419.372.7091