Grading Instructions

Log in to MyBGSU and select Faculty Center. A grade roster icon will appear to the left of the class name once the Office of Registration and Records activates the roster.

The date fluctuates based on the academic term. Midterm rosters are created no later than the end of the 8th week of the term.

Midterm grades may be entered and submitted by the designated faculty member with posting capability who is connected to the graded component of the course. If there is a question about grading access, contact the course department.

No. Midterm grades must be entered via the Faculty Center in MyBGSU. 

Students can view their midterm grades as soon as grades have been entered and saved. Unlike the process for entering final semester grades, students will be able to view this information as soon as it has been saved, regardless of the approval status field being set to “Not Reviewed” or “Approved.”

Yes, it is possible to enter some midterm grades, selecting Save and then returning later to complete the data entry. Any midterm grades that have been entered will be visible to students, advisors and student support staff.

If you have finished entering grades for all students on the roster, you may change the status to "Approved" and save your data. If you are entering grades only for some students, simply save the data and do not change the status.

Yes, advisors can access midterm grades via Faculty Center by selecting the Advisement Tab near the top.

Select Grades from the dropdown menu displaying Student Details. Then select the appropriate semester. From the View My Advisee’s Grades page, select the Midterm Grades tab. You will now be able to view the midterm grades reported for this student.

Grades to use for students who never attended/stopped attending class

These are the marks to use for students who never attended a class or stop attending a class (this includes students who attend but then miss the final and have not made other arrangements with the instructor).

• For undergraduate courses: Use ATN.
  When this mark is selected, the final grade of F will appear on the student’s record. Last date of attendance information must also be reported when a mark of ATN is awarded so as to be compliant with federal regulation regarding the awarding of student financial aid. Failing to assign a mark of ATN to students who have stopped attending can result in the University losing financial aid monies. 

• For graduate students: Use WF.
  The last date of attendance information also must be provided. 

Grade to use for ABC/No Credit classes

For courses graded ABC No Credit, a mark of FNC was created. This mark is supposed to be used when a student receives a grade of F in the class (meaning they failed the course learning outcomes). When this mark is selected, the final grade of NC will appear on the student’s record. 

Grades to use for student who opts to take the class Pass/Fail (SUS)

If a student opts to take a graded course for S/U grading, the mark of UF was created. This mark is supposed to be used when a student receives a grade of F in the class (meaning they failed the course learning outcomes). When this mark is selected, the final grade of U will appear on the student’s record.

How to submit grades through Faculty Center 

1. Log in to MyBGSU → Faculty Center.
2. Select the icon (the blue person in front of the board) to the left of the class you want to grade and you will be taken to the class roster.
3. There are two ways you can add grades.
   1. Use the Roster Grade dropdown to add a grade for each student. NOTE: Above the student list, you’ll find a box labeled Grade Roster Action. The Approval Status dropdown must be set to Not Reviewed to enter or change grade information.
4. If you have a class in which the majority of students received the same grade, choose “Select All” at the bottom of the roster. Select a grade value in the dropdown box next to “Add this grade to selected students.” After you have selected the grade, click the “Add this grade to selected students” button. This will apply the grade to all students. If necessary, you may then go to individual student records and change the grade for any student who received a different grade. 
5. As you begin to enter grades, you will notice a yellow warning box appears at the top of the roster. This message disables the tabs and links on the page until you save your data. If you click on the “Enable tabs and links” button in the box, you will be able to navigate away from the roster page but all of your data will be lost. You are encouraged to save your data periodically to ensure you do not lose your work. 
6. If you award a grade of ‘ATN’ or ‘WF’ you will be required to fill out 1-2 additional fields – Last Attended and Last Date of Attendance. The field “Last Attended” provides different dropdown values to select for when the student stopped attending class. If any but “Specific Date” are selected, no further information is needed. If “Specific Date” is selected, you must provide the calendar date on which the student stopped attending. Failure to provide attendance information will keep you from being able to post grades.
7. When all grades have been entered you may save your data or go directly to posting the grades. 
8. When you are ready to post grades, you must change the Grade Roster Action Approval Status to “Approved.” This status means all grade information has been verified as accurate and ready to post. Once you change the status to “Approved,” the approval status will need to be updated to "Not Reviewed" to make additional updates.
   
   If the Approval Status is “Not Reviewed,” data entry is still possible and is not eligible for posting. “Ready for Review” blocks entry and allows the user to verify data entry before moving the status to “Approved.” You may move directly from “Not Reviewed” to “Approved”. It is up to the user whether they want to use the “Ready for Review” status.
9. Once the Approval Status is set to “Approved”, the “Post” button appears at the bottom of the page.
10. Selecting the “Post” button will make the grades available for the student to view. You will see the word “Posted” next to the Approval Status if you successfully recorded the grades. If you wish to leave the grade roster before posting the grades, remember to save your work.
11. If an error is made after posting grades, a change of grade is needed to correct the grade. A change of grade cannot be made online. The paper process must be initiated in the instructor’s college office.
12. Grades need to be posted by 5 pm the evening of the final grade run. You will receive communications regarding this when grade rosters are first created and throughout the grading period. Direct questions to 419-372-8232 or Records@bgsu.edu.