IT Policies, Standards and Guidelines

IT Policies, Standards and Guidelines help support a safe, reliable and effective technology environment across the University. These documents explain the rules, requirements and best practices for using and managing University technology, systems and data. Use this table below to view and access current IT policies, standards and guidelines.

NameType
BGSU E-Mail AccountPolicy
Acceptable Uses of BGSU Information TechnologyPolicy
BGSU Cellular Services PolicyPolicy
Data Use & ProtectionPolicy
Electronic SignaturesPolicy
Faculty and Staff EmailPolicy
ITS Computer Lab UtilizationPolicy
MyVPNPolicy
Sensitive Data PrivacyPolicy
Social Networking Media PolicyPolicy
Student EmailPolicy
BGSU Web Privacy PolicyPolicy
Information System & Database Decommissioning PolicyPolicy
Click-Through Contracts for SoftwarePolicy
Theft Prevention Policy (Red Flag Rules)Policy
Digital & Web Accessibility PolicyPolicy
Change Management for ITS SystemsPolicy
Password StandardsPolicy
Computer Lab StandardsStandard
Multi-Factor Authentication StandardsStandard
Data Handling GuidelinesGuidelines
Servers, Endpoints, and Applications Security StandardsStandard
Remote Access StandardsStandard
ITS Communication StandardsStandard
BGSU ITS Departmental Scheduling Account GuidelinesGuideline
BGSU ITS Procedures Associated with Departmental Scheduling AccountsGuideline
Adobe Sign Data Collection and Storage GuidelinesGuideline
Device & Accessory Purchasing GuidelinesGuideline
Event Support GuidelinesGuideline
Guidelines for Using Dropbox, Google Drive and Other Cloud Storage ServicesGuideline
Guidelines for Self-Service ApplicationsGuideline

Definitions

IT Policy

BGSU IT policies are officially hosted on the BGSU Office of General Counsel's website, located here. All IT policies listed on the General Counsel's website have been reviewed and approved by the Cabinet and have also been sent to the state for filing pursuant to Senate Bill 3.

IT Standard

IT Standards are policy-informed requirements, rooted in best practice, that govern university technology use and ensure consistent and secure practices. 

IT Guideline

IT Guidelines are recommended practices or expectations that helps users make consistent, secure, and effective technology-related decisions within the university.

Updated: 06/15/2026 08:23AM