College Committees

College Committees

The standing committees of the College are:

  • College Council
  • College Graduate Program Council
  • College Technology Committee
  • College Undergraduate Program Council
  • Reappointment, Promotion, and Tenure Committee (RPT)
  • Student Awards and Scholarship Committee
  • Student Retention and Recruitment Policies
  • Undergraduate Program Council
  • Undergraduate Student Affairs Committee

Note: Refer to the CTAAE policy manual 2020 for detailed information regarding the College Committees.

The Council represents the voice of the College constituencies in running the College affairs.
The College Council will act in an advisory capacity to the Dean. The fundamental role of College Council is to maintain a clear communication link between the College administration and the faculty and staff. Council members should ensure they have reported meeting discussions to their department/schools, as well as conveying concerns to the College Council. The College Council creates the agenda for the College-wide meeting.  

The Council shall establish its procedures to elect its Chair from the Faculty members on the council; the council’s voting members select the chair by the end of the spring semester. Should the selecting of a chair become deadlocked, it shall be put to election. Appointments will take effect and the new committees will take office at the beginning of the Fall term. Council membership shall consist of two faculty representatives from each Department, one Department/school Chair or Director, one representative from administrative staff and one representative from classified staff. One student representative will serve in as ex-officio, non-voting member. The term of service shall be for a period of two years, with the Chair being elected from the membership for a term equal to his/her remaining time on the council. Terms shall be staggered to provide continuity. The Dean will attend as an ex officio, non-voting member. All members will have equal voting rights on motions before the Council.  

Specific responsibilities of the College Council include, but are not limited to the following:

  • Establish, review, and revise the college policies
  • Serve in an advisory capacity to the Dean.
  • Meet at least monthly during the academic year.
  • Maintain a record of the official activities of the College Council and of the college wide meetings.
  • Prepare an agenda for, and announce the College-wide meetings, arranging at least one general College wide meeting per term during the academic year.
  • Conduct the election for representatives to the university senate in accordance with the Academic Charter.
  • Establish the membership for all nonelected committees (ad hoc). Charge each committee to select a chair from among those elected. The ad-hoc committee shall name a recording secretary who will receive and preserve the records of activities.
  • Establish and conduct the Dean’s evaluation process. Executive summary of the results will be available for the college faculty and staff.
  • Review the fiscal affairs of the college at least once each year.
  • Administer the election of the three senators in staggered terms- with one-third elected annually
The College’s faculty senators serve as representatives of the college and as such, senators are obligated to represent the college faculty’s interest and to provide feedback to faculty representatives at the College Council meeting.  The faculty senate report shall be a standing item on the council’s agenda. The senators will be called upon to report at College-wide meetings.

The College Graduate Program Council (GPC) will review department- or school-approved proposals for graduate courses, workshops, instruction and curricula. GPC will consider and develop policy and matters of concern to graduate students and members of the graduate faculty.  GPC will establish and implement procedures to monitor programs and degree standards. GPC forward its recommendations to the Dean for his or her review. Regulations and procedures established by this Council will be consistent with University Graduate Council policies.

The GPC serves as an advisory committee to the Dean where additional duties can include:

  • Advise the dean with regard to the goals and directions of graduate education;
  • Review proposals for the establishment, modification, or discontinuance of graduate programs and graduate courses;
  • Mediates and where possible helps to resolve disputes between faculty and graduate students over grades or other academic evaluations.  According to the Graduate Appeal Policy, the appeal procedures starts with the students explaining to (the course instructor) the ground for appeal, and if the situation is not satisfactorily resolved, student appeal the issue to the department
    chair/director.  If the chair cannot resolve the situation satisfactorily, student can appeal the issue to the Dean who may seek the advice of the GPC.
  • GPC will assist with coordination between College departments or other colleges for any joint programs, such as the Masters of Technology Management program.
Composition
Membership will consist of an Associate Dean (ex-officio, non-voting), one faculty representative with graduate faculty status from each department, and one graduate student representative. Three of the GPC faculty members must also represent the College on the University Graduate Program Council. A faculty member elected by the members of the GPC will chair this Council. Terms of service will be for a period of two years; the terms will be staggered to provide continuity. The term of the graduate student representative will be for a period of one year, rotating among the programs, if possible.
 
Dissemination of information
  • CTAAE GPC members serve as representatives of their respective departments.
  • GPC members communicate key discussion points in respective department meetings
  • Approved meeting minutes to be posted on the College website
  • Upcoming meeting date and discussion items (agendas) to be posted on the College website

The Technology Committee serves as an advisory body to the Dean on issues dealing with the acquisition and usage of technology in the College. The committee will make recommendations regarding:

  • Allocations of technology resources involving hardware and software.
  • Strategic planning for technology needs and resources, which involves suggesting technical solutions and priorities for teaching and research.
  • Support the college by searching for funding opportunities from foundations, state, and national opportunities.
Membership consists of one faculty from each department and one department chair/director, the Assistant Director of Laboratories and Facilities.  The committee can seek student input. Each representative has one vote. 

Purpose
The Committee reviews and ranks applications for various awards and scholarships available to students in the College. The Committee follows the established criteria by the donors as established through the Foundation, provides input to the selection of recipients for student awards and scholarships, and cooperates with the College and University-level offices that involve in student awards and scholarships.

Composition
The Scholarship Awards Committee shall be composed of one faculty of any rank from each department. A College Associated Dean will be an ex-officio and non-voting member of the committee. In the cases of conflict of interest, the involved members must excuse themselves by either not commenting or not voting on the affected cases; or alternatively, upon other members’ request and voted by the Committee, temporary members may be appointed in their place.

The members shall be elected from the College. The election shall be conducted by the College Election Committee. The membership shall be in two-year term. The term shall be staggered among half of the members.

The chair of the Committee shall be elected each year by the end of spring semester for a one-year term of the following academic year.

Responsibilities

  • To establish application requirements, selection standards, and objective evaluation methods for the annual scholarship competition;
  • To review the submitted applications and selects recipients using an objective, blinded process;
  • To recommend scholarship recipients and identify runners-up;
  • To ensure the criteria and selection procedures already specified in particular scholarships and awards be followed and carried out.

Objectives
The committee shall endeavor to develop a coordinated strategic plan that will enhance and improve student recruitment and retention within the college. The plan should reinforce the goals and mission of the University.
The plan should be coordinated with the appropriate disciplines within the University and promote inclusivity. The intent is to foster quality and academic excellence by enhancing and improving the student college experience.

Responsibilities
The following responsibilities of the committee include, but are not limited to

  • Provide recommendations on planning strategies pertaining to college recruitment and retention policies.
  • Provide a specific organizational framework for recruitment and retention related initiatives.
  • Provide strategic actions that are coordinated with the appropriate college and university disciplines.
  • Understand current and past relevant data and communications to provide positive outcomes with improved policies.
  • Provide an annual report to the Dean.
Composition
The recruitment and retention Committee shall be composed of one faculty of any rank from each department or school. An Associate Dean and Assistant Director for recruitment and outreach may be an ex-officio and non-voting member of the committee. Student representative is recommended. The membership shall be a two-year term.  A recruitment sub-committee may be formed and may be chaired by the Assistant Director of Recruitment and Outreach.

The College Undergraduate Program Council (UPC) will review proposals for undergraduate courses, workshops, instruction, and curricula and will establish and implement procedures to monitor programs and degree standards. Once approved at this level, recommendations will be forwarded to the Dean for final approval. Regulations and procedures established by this Council will be consistent with University Council (UC) policies.  The committee shall meet bi-monthly as appropriate. 

The specific responsibilities of the Committee are as follows:

  • Evaluate and make recommendations on departmental actions involving all aspects of undergraduate programs and all undergraduate curriculum modifications requiring consideration by UC.
  • Establish, review, and modify all aspects of college‐level undergraduate academic policies applying to students including, but not limited to, admission standards, academic standards, academic advising
  • Establish, review, and modify all aspects of college‐level undergraduate curricular policies including, but not limited to, course offerings, designations, and delivery modes.
The UPC may offer recommendations on curriculum content however, the final decision lies with the College Dean.  The UPC cannot vote to keep new programs or changes from moving forward.  Members of the UPC are obligated to report the actions of the UPC in department meetings.  
 
Committee Composition
Membership will consist of an Assistant/Associate Dean (ex-officio, non-voting) and one faculty representative from each undergraduate program and at least one member from the college advising staff. One of the UPC faculty members should also represent the College on the University Council. Unless a faculty member volunteers for this position, a faculty member will be elected by the members of the Undergraduate Program Council. This member will serve as chair this Council. Terms of service will be for a period of two years; the terms for members, (not chair) will be staggered to provide continuity.
 
Dissemination of information
The UPC Chair is responsible to post the meeting minutes, meeting agenda, and meeting dates on the college’s shared drive that is accessible to all.  
 
CTAAE members will serve as representatives of their respective department/schools and report UPC activities in department/school meetings. 

The purpose of this standing committee is to handle any topics related to Undergraduate Student appeals, including the areas of

  • Suspension and Dismissal Appeals/Petitions
  • Appeals for Grade Changes (as the step in the university identified-process)
  • Students have a right to appeal decisions on grades. If the matter is not resolved at the department/school level, the student may request a hearing before the College Undergraduate Student Affairs Committee. However, the sole responsibility and authority for determining grades rests with the faculty member who assigned the grade. This appeals procedure also may be used if a student believes an opportunity should be provided to make up work missed during absence from classes.
  • Academic Honesty Violation Appeals (as advisory to the Dean)
    • Following the University policy procedures, when the College Dean is involved in a decision of a violation or not, this committee will provide input/advice on the appeal, but would not have any final decision.

The composition of this committee shall include:

  • Associate Dean of Undergraduate Studies (non-voting)
  • Professional Advisors (non-voting)
  • One full-time faculty from each department (voting)
    • Each faculty member will serve on a 2-year term, identified at the beginning of Fall semester. The committee meets regularly after Fall, Spring, and Summer semesters, after grades are issued.

Here's a the link to all academic policies.