Violations Discovered After Graduations

This section shall apply to violations of the Academic Honesty Policy that are discovered after the student has graduated and that are within the statute of limitations. Penalties for academic honesty violations discovered after graduation shall be in accordance with the table entitled “VIOLATIONS DISCOVERED AFTER GRADUATION."

Jurisdiction

  • In any case in which the alleged violation is discovered after the student has graduated, the academic dean of the college from which the student graduated shall have original jurisdiction. The academic dean shall inform the VPAA about the suspected violation of the Academic Honesty Policy and shall check with the VPAA to determine if the student has committed a prior violation of this policy.
  • Hearings shall be conducted under procedures established by the academic dean.

The Academic Honesty Committee shall have appellate jurisdiction in all cases of violation of the Academic Honesty Policy discovered after graduation. Appeal hearings shall be conducted under procedures established by the Academic Honesty Committee. The Academic Honesty Committee shall have the following powers:

  • Uphold the decision of the academic dean; or
  • Suspend a sanction in whole or in part and impose other terms and conditions as a corollary; or
  • Overturn a decision of the academic dean. In cases where the academic dean has jurisdiction, direct the academic dean to void the sanction.
  • Final appeal jurisdiction in any case discovered after graduation not involving withdrawal of a degree or revocation of a degree rests with the VPAA. Withdrawal of a degree or revocation of a degree must be approved by the Board of Trustees.
  • When acting on an appeal, the VPAA will review the records of the case to determine if a hearing should be granted. The appeal shall be conducted under procedures established by the VPAA.
  • The VPAA shall have the jurisdiction to initiate a full review of any case, including a consideration of the substance of the alleged offense. Review of the case shall be conducted under procedures established by the VPAA.
  • The VPAA shall have the following powers:
    • deny an appeal; or
    • uphold the decision of the academic dean or Academic Honesty Committee; or
    • suspend a sanction in whole or in part and impose other terms and conditions as a corollary; or
    • overturn a decision of the academic dean or Academic Honesty Committee and direct the academic dean to void the sanction.

Reporting a Case of Academic Dishonesty

Cases of suspected violations of the Academic Honesty Policy discovered after the student has graduated shall be reported to the academic dean.

Hearing Procedure

  • A college committee comprised of three faculty members shall be appointed by the academic dean. The academic dean shall delegate to the committee the responsibility for providing notices and arranging conferences and hearings, determining whether or not a violation has occurred and recommending a course of action to the academic dean.
  • The academic dean shall notify the graduate, in writing, of the charges made, the evidence in the case, the intent to conduct a hearing in the matter, and the graduate’s right of due process.
  • Introduction
    • Hearings conducted by the college committee under the following procedures are informal inquiries that do not follow formalized courtroom procedures.
    • Due process rights apply to these hearings.
    • Only evidence introduced at the hearing can be considered.
  • Hearing
    • Within 30 days following the date of the notice to the graduate, the academic dean shall notify the graduate and the college committee, in writing, of the time and place of the hearing.
    • Within 15 days following the date of the notice to the graduate and the college committee, the academic dean shall convene the hearing.
    • Within 10 days after the hearing, the college committee shall make a determination in the case and recommend a course of action, in writing, to the academic dean.
    • Within 30 days following the written notice from the college committee, the academic dean shall make a decision in the case.
    • If the academic dean determines that a violation of the Academic Honesty Policy has not occurred, no action shall be taken against the graduate.
    • If the academic dean determines that a violation of the Academic Honesty Policy has occurred, the academic dean shall, before imposing the sanction, notify the VPAA that the graduate has been charged with the offense. The academic dean shall provide the VPAA with all relevant information and shall confer with the VPAA about the case.
    • Within 10 days following the decision in the case, the academic dean shall notify the graduate, in writing, of:
      • the decision in the case;
      • the sanction imposed; and
      • the graduate’s right to appeal to the Academic Honesty Committee.
    • The academic dean shall send written notice stating the nature of the case and the decision concerning it to the chair of the Academic Honesty Committee and the VPAA.
    • If the graduate has not appealed within 30 days, the academic dean shall notify the registrar of the sanction imposed.

The following due process procedural safeguards will be followed in all hearings.

  • The graduate shall be given written notice of the charges against him or her and the time and place of the hearing, and the graduate’s right to examine the evidence prior to the hearing.
  • The graduate has the right to question evidence presented against him or her and to present evidence on his or her own behalf.
  • The graduate has the right to be assisted by an external advisor who may not participate in the hearing.
  • The graduate has the right to receive notice of the decision in the case and notice of the right to appeal decisions to the Academic Honesty Committee.
  • The graduate shall have 30 days from the date on which he or she receives notice of the sanction to file an appeal.
  • The graduate shall send a written appeal to the chair of the Academic Honesty Committee and shall send a copy of the appeal to the academic dean.
  • An appeal shall be based on new evidence, procedural errors, or error in interpretation of evidence. (Severity of the sanction is not considered grounds for appeal unless it exceeds the maximum.) The appellant must describe the new evidence and/or the error that is the basis of the appeal.
  • All appeals shall be heard within 30 days of receipt of the graduate’s written notice of appeal.
  • Decisions of the initial hearing body shall be stayed until the appellate body has given its decision.
  • The decision of the initial hearing body, if upheld on appeal, shall be in effect.
  • The chair of the Academic Honesty Committee shall notify the graduate, the VPAA, and the academic dean of all decisions arising from the appeal. If the decision of the initial hearing body is upheld on appeal and the appeal deadline has passed with no appeal, or if the decision of the Academic Honesty Committee is upheld on final appeal, the academic dean shall notify the registrar of the sanction imposed. If the decision of the initial hearing body is overturned on appeal, no action will be taken against the graduate.
  • The graduate or academic dean shall have 30 days from the date on which the graduate receives notice of the decision of the Academic Honesty Committee to file an appeal with the VPAA.
  • A written appeal shall be sent to the VPAA, and a copy of the appeal shall be sent to the chair of the Academic Honesty Committee.
  • An appeal shall be based on procedural error alone (severity of the sanction is not considered grounds for appeal unless it exceeds the maximum, which would be a procedural error).
  • All appeals shall be heard within thirty days of receiving the written notice of an appeal.
  • Decisions of the initial hearing body shall be stayed until the VPAA has given a decision.
  • If an appeal deadline has passed with no appeal, or if the decision has been upheld on appeal, the decision of the initial hearing body shall be in effect.
  • The VPAA, as appropriate, shall notify the graduate, the chair of the Academic Honesty Committee, and the academic dean of all decisions arising from the appeal. If the decision of the initial hearing body is upheld on appeal, the academic dean shall notify the registrar of the sanction imposed. The academic dean with the concurrence of the VPAA may instruct the registrar to print on the transcript that the reason for the sanction was a violation of the Academic Honesty Policy. If the sanction is revocation of degree, the reason shall always be printed on the transcript. If the decision of the initial hearing body is overturned on appeal, no action will be taken against the graduate.

Sanctions

  • Revocation of Degree
    • The degree awarded to the graduate shall be rescinded with no possibility for reinstatement. This action is subject to the approval of the Board of Trustees.
  • Withdrawal of Degree
    • The degree awarded to the graduate shall be rescinded with the possibility for reinstatement. This action is subject to the approval of the Board of Trustees.
  • Withdrawal from Course
    • The graduate shall be assigned a grade of “WF” as a sanction for the course in which the offense occurred. When withdrawal from the course and assignment of a grade of “WF” as a sanction results in the graduate not meeting requirements for graduation (e.g., course is required for graduation or GPA falls below 2.0), the degree awarded to the graduate is withdrawn with provision for reinstatement of the degree. Reinstatement of the degree results when the graduate enrolls in the course in which the offense occurred and receives credit for the course in a way that the graduate then meets requirements for graduation.
  • Partial or No Credit on an Examination or Assignment 
    • Credit shall be determined in accordance with the practices of the instructor. When partial or no credit on an examination or assignment is given as a sanction and results in the graduate not meeting requirements for graduation (e.g., the final grade assigned as a direct result of the sanction does not meet credit requirements in a course required for graduation or the GPA falls below 2.0), the degree awarded to the graduate is withdrawn with provision for reinstatement of the degree. Reinstatement of the degree results when the graduate enrolls in the course in which the offense occurred and receives credit for the course in a way that the graduate then meets requirements for graduation.

If no appeal is submitted, the sanction shall take effect when the appeal deadline has passed. Otherwise, the sanction shall take effect when the decision of the initial hearing body is upheld on final appeal.