The following are summaries of University and
Division of Student Affairs policies with links to the full
policy. The goal of a summary is to allow the user to quickly
determine the policy(ies) that apply to their situation; thus,
limiting research time.
- Food services must be provided according to the policies, procedures, and regulations as established by the State of Ohio Board of Health.
- All food served on campus must be provided by a licensed food service vendor. Some exemptions may apply.
- The serving of food to any public group in a campus facility must be approved by that facility director.
- Food services in the Union and it's jurisdictions must follow Student Organization Food Policies as outlined on the Bowen-Thompson Student Union website.
- Business Entertainment (not applicable to student groups)
- Clear business purpose for the activity
- Two or more persons with at least one non-BGSU person
- No liquor or alcoholic beverages
- Staff training and retreats: requires formal training, spearkers, or educational experiences
- No flowers, gifts, greeting cards, and parties for employees (including student employees) and employee's dependends, etc.
- Reasonable costs with original receipts or vendor invoices
- Reimbursement Form
- Cash Collections
Collection of cash, checks, credit cards and BG1 card
- Endorse checks "For Deposit Only"
- Two people count and record amount collected
- Do not spend funds - Deposit in University (DOC) or Foundation account
- Secure until deposited - in University building: secure place, preferably a fireproof safe
- DO NOT keep in a car or home!!
- Two people count and verify amount collected
- Prepare deposit slip (available at Bursar's Office)
- Deposit timely - within 24 hours
- After hours deposit at BTSU Information Center available (primarily student organizations)
- Save as Bursar Deposits (See "Deposits" above) EXCEPT deliver to Mileti Alumni Center, Development Office
- Contact the BGSU Foundation at 419-372-7698 with any questions
- Marketing and Communications Graphic Standards Manual
- Must use official University logos
- PCard Administration
- What can I use it for? Primarily, the P-Card can be used to purchase most of the same goods and services that can be obtained using a check request or purchase order.
- Goods and Services up to $3,500
- Airfare Other Transportation (Rental Vehicle, etc.)
- Conference Registration
Primarily, the card cannot be used for travel expenses. Examples include:
- Goods and Services over $3,500
- Alcoholic beverages
- Cash advances, travelers checks, money orders, wire transfers
- Entertainment expenses
- Employee relocation expenses
- Fuel for a privately-owned vehicle
- Long term rentals (1 year or longer)
- Personal items
- Travel expenses (lodging, restaurants, etc.)
- Travel - Taxi/Limousine Service