Living on campus is an important part of your overall success as a BGSU student. It has been proven students who live on campus have a higher GPA – and persistence towards graduation – faster than their peers who live off campus. Because of this, Bowling Green State University’s Board of Trustees has set a Residency Requirement that states a student must live on campus their first two years. The Residency Requirement is enforced unless one or more of the exemption criteria are met -or- the student has an approved housing appeal.
HOUSING & DINING AGREEMENT
The On-Campus Housing and Dining Agreements below establish the terms and conditions of occupancy in the University residence halls between the room occupant and Bowling Green State University. All residents are expected to review and understand the obligations outlined in their agreement.
Every room selection process, the Housing and Dining Agreement must be accepted in the Housing & Meal Plan Application, located in MyBGSU. Once a student has completed their Housing & Meal Plan Application, they have accepted the terms and conditions of the On-Campus Housing and Dining Agreement for the entire academic year.
We supply the most current agreements on this page for review before and after the selection process.
STANDARD EXEMPTIONS, APPEAL PROCESS & REFUNDS
In rare circumstances, the Office of Residence Life grants requests to release students from the On-Campus Housing and Dining Agreement. Utilize the tabs below to learn more about our standard exemption policies, housing appeal process and information about housing refunds.
Please review the following reasons a student can be exempt from the Residency Requirement. All but three exemptions requires the student to fill out the Residential Verification Form, no later than 30 days prior to Move-in, and submit any additional supporting documents required to the Office of Residence Life via email at firstname.lastname@example.org.
Exemptions that do not require the completion of the Residential Verification Form are listed below, as long as one or more are met by Aug. 31, 2020.
- Have completed four semesters of on-campus residency
- Have attained junior level status (60 credit hours and above)
- Will turn 20 years of age by start of academic term
If you meet one of these exemptions, there is no need to do anything else. The Office of Residence Life will pull this information from your records and waive the Residency Requirement for you.
Exemptions that require completion of the Residential Verification form.
- Will be commuting daily from the permanent home of your parent or legal guardian within a 50-mile driving distance of BGSUs main campus*
- Married (proof of marriage required)
- A parent with custodial care responsibilities (proof of custodial care required)
- Have fulfilled one of the requirements to be considered an Independent Student (as determined by the Office of Financial Aid)
- Have completed 12 months of consecutive Active Military Service
- Are transferring to BGSU, has been out of high school for a minimum of two years and have completed at least 12 credit hours at an accredited institution of higher education post high school graduation
*The office of Residence Life considers the permanent home address of the Student’s parent(s) or legal guardian(s) to be the address of record on file with federal, state and local tax agencies and where a minimum of one of the Student’s parent(s) or legal guardian(s) resides. Students who qualify to reside off-campus under this clause do not need to request housing. Please note that providing false information to the University is a violation of the Student Code of Conduct.
Helpful tip: The Office of Residence Life cautions you against entering into an off-campus housing agreement until you are certain you meet the first three exceptions –or– have received an official notice that your appeal of the residency requirement has been approved.
There are three types of appeals that will be considered for exemption from the On-Campus Housing and Dining Agreement: medical/disability, financial hardship and personal. In each case, students will be asked to provide extensive documentation and rational supporting their request.
The following conditions may exempt a student and each requires a Housing Appeal to be submitted:
When a student believes they are unable to fulfill their On-Campus Housing and Dining Agreement obligations due to a disability or medical condition, they may pursue being released from the Residency Requirement.
Federal law defines a disability as a “physical or mental impairment that substantially limits one or more major life activities.” If, after receiving the completed documentation from a student’s physician and it is determined that the Office of Residence Life and the Office of Accessibility Services cannot accommodate a student’s disability with on-campus housing, the student will be released from the Residency Requirement.
When students believe they are unable to fulfill their On-Campus Housing and Dining Agreement obligations due to a significant change in their own, their parent(s) or legal guardian(s) financial situation, they may pursue a release from the Residency Requirement. It is the responsibility of the student to quantify how the change in their financial situation is beyond their control and severe enough to prevent them from meeting their financial obligations to Bowling Green State University.
When students believe they are unable to fulfill their On-Campus Housing and Dining Agreement obligations due to other extenuating circumstances beyond their control, they may pursue being released from the Residency Requirement.
Filing a Housing Appeal
- Submit an initial appeal request. Please note: you will need to sign in with your BGSU login information to complete this step.
- Type a specific statement identifying what has changed in your situation.
- Complete and return any additional documentation required for your specific type of appeal to the appropriate office. This documentation will be emailed to your BGSU email address and will come in the form of a PDF file. If additional documentation in not received within 30 days, the appeal will become inactive.
- Students will be notified in writing, via their BGSU email, of the outcome of their appeal. Please note that this process can take up to 4 weeks.
If appeals are granted, the student may receive a refund according to the Forfeiture Schedule located on the Refund Schedule page.
There only three circumstances that the University will grant a Housing Refund and will only be granted in accordance to the Forfeiture Schedule. You can find the Forfeiture Schedule and qualifications located on the Refund Schedule page. Students who believe they meet one of the refund circumstances should contact the Office of Residence Life immediately to minimize financial loss.
The Office Accessibility Services and the Office of Residence Life work together to coordinate housing accommodations for students with disabilities and chronic health conditions. Students who would like to request a housing accommodation, first must be registered with Accessibility Services and then fill out the Specialized Housing Accommodations Form and return it one of two ways:
Email | email@example.com
Fax | 419-372-8496
Students can find the form, and additional information, on the Accessibility Services website.
2020-2021 COVID-19 Housing Appeal
- Noon EST on Friday, July 24: Deadline to file the appeal and receive a refund of the $200 housing payment.
- After the July 24 deadline – Day before you move-in: We will continue to accept the appeal until you move-in.
We recognize these are extraordinary times and students must make decisions in their personal interest regarding their housing while attending Bowling Green State University.
The residency requirement policy will remain in effect, but we know a lot has changed since you started the housing sign up process. Now that you are learning more about the university’s expectation for you to reside on campus, we want to provide you an opportunity to make a decision that aligns with your safety, personal needs and the level of risk appropriate for you.
If you agree to abide by the new policies BGSU has put in place, we look forward to you living on campus this fall. If you are reconsidering your choice and now wish to live off campus, we are offering a one-time 2020-2021 COVID-19 appeal process to students who want to request to reside off campus due to situations related to COVID-19.
WHAT YOU NEED TO KNOW
If you wish to appeal your housing agreement for COVID-19 reasons, it is important you understand:
- You must submit the COVID-19 Housing Appeal Form for consideration. Once submitted, it will be reviewed by our office and we will send our decision to your BGSU email address.
- If you complete the COVID-19 Housing Appeal Process, you are requesting to be released from your 2020-2021 Housing and Dining Agreement.
- If your request is approved, your room assignment and meal plan will automatically be cancelled.
- If you change your mind, we cannot guarantee we will be able to reassign you to the same room and/or the same building.
- We are only offering the COVID-19 Housing Appeal for the 2020-2021 academic year.
- Your appeal will expire at the end of the 2021 Spring Semester. You will be required to live on campus for the 2021-2022 academic year if you have not met the Residency Requirement and you are not eligible for one of the standard exemptions.
COVID-19 HOUSING APPEAL PROCESS
If you still wish to proceed with this process after reviewing the section above, please follow these steps:
- You must submit the COVID-19 Housing Appeal Form by noon EST on Friday, July 24. Once submitted, it will be reviewed by our office and we will send our decision to your BGSU email address.
- You can submit a COVID-19 Housing Appeal for the following reasons:
- You have a compromised immune system
- Someone in your immediate household has a compromised immune system
- You or your family has experienced significant financial hardship as a result of COVID-19
- You do not feel comfortable living in a residential campus environment due to COVID-19
- If you complete the COVID-19 Housing Appeal prior to the refund deadline, the $200 will be refunded if you have no outstanding balances due. If you have any outstanding balances, the $200 will be credited to your account. If you are owed a refund, please allow four weeks for the refund to process.
- After the deadline: COVID-19 Housing Appeals will still be accepted, but your $200 initial housing payment will not be refunded. Additional housing fees may also be forfeited based on the day you file your appeal. The forfeiture schedule in your On-Campus Housing and Dining Agreement outlines this refund schedule.
AFTER TAKING OCCUPANCY OF A ROOM
Once you have taken occupancy of a room, you have begun your contract with full knowledge of all risks and responsibilities associated with residing in their assigned space at Bowling Green State University. In the event you wish to seek a release from the On-Campus Housing and Dining Agreement AFTER taking occupancy, you will need to follow the standard appeal process.
IMPORTANT: After taking occupancy of a room, you will be held to the forfeiture schedule outlined in the On-Campus Housing and Dining Agreement you signed when you completed your housing application.