2020 MOVE-OUT PLAN

May 22 – 29 | 9 a.m. to 8 p.m. | Appointment Only

Thank you for your continued understanding as we work to balance your needs and our responsibility to make critical decisions to slow the spread of the COVID-19. Your health and safety remain our top priorities.

Your belongings have been kept safe in your room since the residence halls closed. We appreciate your patience as our department coordinated an official move-out plan. The move-out plan outlined below was designed around the State of Ohio Department of Health and the Centers for Disease Control and Prevention safety guidelines and takes into consideration you and your family’s needs.

Move-Out Checklist
  • You MUST schedule a move-out appointment and adhere to the time you select
  • Review the health & safety guidelines
  • Get familiar with the check-out process
  • Review the packing & cleaning guide
  • Check your mailbox and set up mail forwarding

 

SCHEDULING YOUR MOVE-OUT APPOINTMENT

You must schedule your move-out appointment below by NOON on FRIDAY, MAY 15 to gain access to your building. If you do not select a move-out appointment by the deadline, we will assign one for you.
  • Move-out will take place between 9 a.m. to 8 p.m., May 22 – 29 and you have the opportunity to select your move-out day and time.
  • Five move-out appointments are available each hour in your assigned residence hall and will fill up on a first-come, first-served basis.
  • You will have two hours to complete your move.
  • You MUST adhere to the time slot you register for. 
  • In order to accommodate all of the students who need to register, we can only allow one registration per student.

Can't move-out between May 22 – 29? We understand some students may have extenuating circumstances. If you cannot return to campus between May 22 – 29, please contact your Hall Director and they will work with you on an individual basis. You can find all of the Hall Director contact information on our contact us page.

Find your building's scheduler below:

Deadline to book your appointment is noon on May 15.


HEALTH & SAFETY GUIDELINES DURING YOUR MOVE medicalcross

  • We have limited the move-out appointments to five students per time slot to keep in line with the state of Ohio's social distancing and group gathering guidelines.
  • While additional people may accompany you to campus, only one guest may enter the residence hall. 
  • Your building access will only be turned on for your move-out appointment.
  • You must accompany your guest at all times.
  • Only one resident and their guest/helper will be permitted inside any elevator at one time.
  • A number will be listed at the front desk should you have questions or need assistance during your move-out time.
  • Only the front doors will be available to use. Side entrances will remain closed.
  • Carts will be provided.
  • We recommend wearing a mask/face covering and gloves at all times.
  • You and your guest must respect the 6’ separation in any line queue at entrances, elevators and stairwells.

CHECK-OUT PROCESS key

  1. Arrive on time. Stick to the time you coordinated with our office. You will only have access to the building during that time.
  2. Limit the number of people you bring to help you. While additional people may accompany you to campus, only one guest may enter the residence hall. 
  3. Complete your move-out within two hours. Once you arrive to campus, please complete your move-out within two hours of your scheduled time.
  4. Pack and clean your space. Make sure you bring with you boxes, totes, dollies, cleaning supplies, ect. for you to use to pack up your items and clean your space. 
    • IMPORTANT: You need to review our Packing & Cleaning Guide for important information and tips to ensure you leave your room the way you found it.
  5. Returning University owned items. Once you are completely moved out, you must complete the following:
    • Check your mailbox to ensure you have collected all of your mail.
    • Find an envelope located at the front desk.
    • Write your name on the envelope and place your room key, mailbox key and PED/PROX card into the envelope.
    • Follow the signs at the front desk to turn in your envelope 
    • Once keys have been turned back in, access will no longer be allowed
    • Please Note: To ensure the safety of all those on campus and to promote greater social distancing, Hall Staff will not be completing room checks with students and are not able to assist with moving items out of the residence halls. Thank you for your patience and understanding.

Packing & Cleaning Guide


Parking & Loading Zones car

It's important everyone does their part to ensure our loading zones have continuous movement throughout move-out. In order to do this, you may NOT park in the loading zone until you are ready to load your vehicle. You may drop off packing materials at your residence hall prior to parking but you may not be able to pull into the loading zone due to students needing access to pack up their vehicles.

You should not bring your car into the loading zone until you are 100% ready to load your car. 

  • Once you have completely packed up your room and returned your key and paperwork to the front desk, bring your items down to the lobby.
  • After your items are in the lobby, retrieve your car and pull up to your residence hall loading zone.
  • You will have 5 minutes to pack up your car until you will have to leave the loading zone.

Mail Forwarding mail

All on-campus residents need to update their mail forwarding address. If you have not done this yet, we recommend doing this as soon as possible.

  • You can update your address by logging in to your MyBGSU account. MyBGSU>Student Center>Profile>Addresses
  • After you have found the address tab, click on your address displayed in the "Mailing Address" box to update and save your new mailing address. -Or- Select the Plus sign in the "Mailing Address" box if an address does not exist to edit.

Packing & Cleaning Procedures sweep

IMPORTANT: We recommend bringing your own hand sanitizer and wearing gloves and a mask at all times. You will only be permitted to bring ONE guest into the building with you and you both must respect the 6’ separation in any line queue at entrances, elevators and stairwells. The elevators will also be limited to only one person at a time, unless you are riding with your one guest.

PACKING

  • Pack and remove all personal items from your residence hall room.
  • There is no summer storage available in the residence halls. 
  • Personal items left behind will be considered abandoned property.
  • Items that are in good condition, and no longer wanted, can be donated to When You Move Out. Collection boxes are available in lobbies.
  • The big box carts you used at move-in will be available for you to bring your belongings down to your car when you are fully packed up. 
    • Please note: Due to the lobbies not being staffed, you will be responsible to ensure the boxes you use are clean prior to, and after you finish, using them. If you do not bring your own sanitation supplies, gloves and masks, we do not recommend using the box carts.

CLEANING

  • You will need to supply your own cleaning supplies due to the lobbies being closed and no staff available to keep the borrowed items sanitized.
  • Take out all room trash and recycling.
  • Dust desks, closets, cabinets, etc.
  • Clean the toilets, showers, tubs and sinks in the bathroom(s)*
  • Vacuum and sweep.
  • Clean out and check all drawers for remaining belongings.
  • Do not leave trash, cardboard boxes and personal items in the hallways, recycling bins or outside the building.
  • Deposit trash in dumpsters or trash chutes and large items should be carried to designated locations.
  • Clean and sanitize the refrigerator, oven and microwave and clear out all kitchen cabinets. **

* For Centennial Hall, Falcon Heights, Founders Hall and University Apartments only.
** For University Apartments only.


FURNITURE

  • All room furniture (including bed ends) needs to be in the room and in the correct location.
  • All furniture needs to be moved back to the way it was at Move-in.
  • Students will be billed for missing or damaged furniture.
  • Damage Billing is determined by the room inventory completed at Move-In.

LEAVING AFTER CHECK-OUT

  • Lock room window
  • Set thermostat to 72 degrees* (70 degrees if you live in the University Apartments)
  • Do one last check under the bed, in the closet and in the drawers for personal items
  • Ground floor rooms: close blinds/curtains
  • Second floor rooms and above: open blinds/curtains
  • Turn off all lights
  • Lock the door and return keys and PEDs to the front desk

* For Centennial Hall and Falcon Heights only.