Hall Closing Check-Out


Thank you for another great semester at Bowling Green State University. It was our pleasure having you as a resident on campus. We hope you have a wonderful winter break and hope to have you back on campus again for Spring Semester. 

Please use the following information to ensure a smooth check-out process.

Basic Closing Information

  • Prior to being cleared to move-out, you must complete the MANDATORY Check-out Survey.*
  • All students must check out within 24-hours of their last completed final.
  • If your last final is after 10 a.m. on Friday, you must check out by 10 a.m. on Saturday.
  • All students must update their mail forwarding address through their MyBGSU account.*

*Learn more under the Check-out Procedure tab.

Students who need to remain on campus for graduation should complete an Extended Stay Request form at the front desk of their residence hall by Dec. 6.

  • Hall Directors will notify the student if they have been granted approval.
  • Students who receive approval for an extended stay must check out by NOON  on Saturday
  • Extended Stay requests are only granted for:
    • Graduating Seniors
    • Students participating in graduation
    • Dining services workers who MUST work after their finals

Spring Quiet Hours | 24-hour Quiet Hours begin at 11:59 p.m. on Saturday, Dec. 7 through hall closing.

Dining | To locate when dining halls will be open during the last week of school, please visit the BGSU Dining website.

Check-out Procedures

Students have the option of doing an Express Check-out or Standard Check-out. Standard Check-out is recommended. IMPORTANT: Students should review the appeals section under the Damages tab prior to choosing Express Check-out

Choose A Check-out Procedure

STANDARD CHECK-OUT | During the standard check-out, students will schedule an appointment to check-out with their RA and will be present during the room inspection. Please note: Every hall has a different check-out schedule.

EXPRESS CHECK-OUT | During express check-out, the room inspection will take place during the summer without the student present. Students who complete express checkout waive their right to appeal any damages they are billed for.

Check-out Process

  1. Fill out the mandatory check-out survey and download/screen shot your confirmation of completion.
  2. Standard Check-out Only | Students must schedule an appointment to inspect the room starting on May 13. - See front desk.
  3. Students should completely clean their room and any common spaces they occupy. - See the Cleaning Procedures Tab.
  4. The last student to leave should follow the Leaving After Check-out process located under the Cleaning Procedures Tab.
  5. Once a student is completely moved out, they must go to the Front Desk and complete the following:
    • Turn in room key, mailbox key and PED 
    • Sign check-out paperwork
    • Present the Check-out Survey completion confirmation 
    • Once keys have been turned back in, access will no longer be allowed
  6. On-campus housing residents will be responsible for any damage/cleaning found after a full inspection. See the Damages Tab.
    • Standard Check-out | Students who choose this check-out are required to have a walk through inspection conducted and will have the opportunity to file an appeal.
    • Express Check-out | Students who choose this check-out do not complete a walk through inspection and will not have the opportunity to file an appeal.

Mandatory Check-out Survey downwardslinechart

Please complete the following brief survey as part of the check-out process from the residence halls. This survey is a MANDATORY and REQUIRED step in the process. The survey will take you 1-3 minutes to complete and can be done on your mobile device.

At the conclusion of this survey, you will be able to download a document that shows you are cleared to check out. Do not forget to screenshot or print this document and bring it with you to the front desk when you are ready to be checked out.

Complete the Check-out Survey

Mail Forwarding mail

All on-campus residents must provide a mail forwarding address for the summer by Sunday, May 19.

  • You can update your address by logging in to your My BGSU account. MyBGSU>Student Center >Personal Information>Demographic Data>Addresses Tab
  • After you have found the address tab, update the address type to ‘Mail’.  -Or -Select 'Add a New Address' if address type ‘Mail’ does not exist.
  • After this is complete, your mail will continue to be forwarded through Friday, August 3.

Packing & Cleaning Procedures sweep


  • Pack and remove all personal items from your residence hall room.
  • There is no summer storage available in the residence halls. 
  • Personal items left behind will be considered abandon property.
  • Items that are in good condition, and no longer wanted, can be donated to When You Move Out. Collection boxes are available in lobbies.


  • Basic cleaning supplies will be available at the front desk.
  • Take out all room trash and recycling.
  • Dust desks, closets, cabinets, etc.
  • Clean the toilets, showers, tubs and sinks in the bathroom(s)*
  • Vacuum and sweep.
  • Clean out and check all drawers for remaining belongings
  • Do not leave trash, cardboard boxes and personal items in the hallways, recycling bins or outside the building.
  • Deposit trash in dumpsters or trash chutes and large items should be carried to designated locations.
  • Clean and sanitize the refrigerator, oven and microwave and clear out all kitchen cabinets. **

* For Centennial Hall, Falcon Heights, Founders Hall and University Apartments only.
** For University Apartments only.


  • All room furniture (including bed ends) needs to be in the room and in the correct location.
  • All furniture needs to be moved back to the way it was at Move-in.
  • Students will be billed for missing or damaged furniture.
  • Damage Billing is determined by the room inventory completed at Move-In.


  • Lock room window
  • Set thermostat to 72 degrees* (70 degrees if you live in the University Apartments)
  • Do one last check under the bed, in the closet and in the drawers for personal items
  • Ground floor rooms: close blinds/curtains
  • Second floor rooms and above: open blinds/curtains
  • Turn off all lights
  • Lock the door and return keys and PEDs to the front desk

* For Centennial Hall and Falcon Heights only.

Damage Billing alert

The Office of Residence Life assesses charges for damages and not normal wear and tear. Students may be billed for common items including, but not limited to:

  • Missing keys
  • Missing PED/PROX Card
  • Excessive cleaning
  • Missing or damaged furniture
  • Damages to walls, carpets, ceilings, windows, etc.
  • Painting
  • Common area damage

IMPORTANT: Students who choose Express Check-out will not be able to appeal any damages found.

WEAR & TEAR | Loss, damage or depreciation of value due to everyday use and can be attributed to age.

DAMAGES | loss of value or usefulness as a result of negligence or misuse.


  • Charges are inclusive of time, labor, institutional grade materials and professional facilities staff who complete the work.
  • Any repair work completed by the occupant prior to moving out will be assessed by our facilities staff. Repair work that does not meet our facilities standards will be fixed and the student will be responsible for all associated charges.
  • Resident Advisors will make an initial assessment of potential billing during the standard check-out process. Hall Directors will make an assessment of the final charges after the halls close.
  • Emails will be sent to students BGSU account outlining any damages they have been billed for by Friday, May 24, 2019. Included in the email will be a copy of the final room inventory form.
  • Charges will be applied to the student's BGSU Bursar account and may be viewed through their MyBGSU account. Students are responsible for payment of these charges. Payment can be arranged with the Bursar’s Office.


  • Lock replacement, broken keys, broken keys in lock, missing keys
  • Broken closet door(s)
  • Broken light lens(es)
  • Bent or broken window blind slats
  • Broken window (glass, frame, locks, etc.)
  • Cut, torn, missing or ripped mattress
  • Small holes (10 or more), large holes, sheet rock damage (punching, hammers, slamming furniture into the wall)
  • Stained or ripped carpet
  • Mold or dirty tiles, grout and caulk
  • Broken toilet tank, broken toilet seat
  • Torn or missing window screen
  • Broken mirrors
  • Broken sink, broken faucet handle
  • Failure to report maintenance issues in a timely manner that leads to leaks, mold, loose or missing grout or further damage
  • Conditions that require excessive cleaning (removal of personal trash, stains, graffiti, scrubbing of fixtures, etc.)

Wear & Tear

  • Worn out key, loose or stubborn door locks, sticky locks, loose hinges or handles on doors
  • Closet door off track
  • Discolored light lens(es)
  • Faded window blinds or shades
  • Sticky window
  • Unraveling mattress seems, minor stains
  • Small scratched, small holes (less than 10)
  • Sun damaged carpet, minor traffic patterns showing
  • Discolored tiles, loose or missing grout
  • Loose toilet seat, toilet continues to run
  • Window screen removed from window (if it can be replaced)
  • Scratched or dirty mirrors
  • Loose faucet handle


If the student being charged disagrees with the damage charges assessed, they have the option to appeal these charges in writing by Friday, June 28, 2019 –if they went through the standard check-out process. They may appeal using one of the following ways:

  1. The student being charged can complete the Damage Billing Appeal Form
  2. A letter from the student being charged sent to the Office of Residents Life with the following information:
  • Students full name and BGSU ID #
  • Residence Hall and room number location
  • Specific details regarding which charge(s) are being appealed
  • Reason(s) you should not be charged

BGSU Office of Residence Life
Attn: Damage Appeal
470 Math Science Building
Bowling Green, OH 43403

Please note: Appeals will not be reviewed or accepted after the June 28 deadline. Letters must be postmarked by the deadline, in order to be considered.


  • Damage Billing Appeals may be submitted five weeks from the Saturday closing date of the residence halls.
  • Appeals during the school year may be submitted up to five weeks from the date of the damage billing letter.
  • Damage Billing Appeals must be submitted by the student to whom the bill is addressed. Appeals submitted by other parties on behalf of the student may not be reviewed.
  • Students who complete express checkout paperwork when leaving the residence hall, waive their right to an in person assessment of damages and any appeals of damage billing.
  • Students are financially responsible for any bill that is not overturned.
  • Failure to pay bills in accordance with university policy, before or after an appeal decision, may result in the amount being sent to collection.

Apartment Damages alert

At the end of the Academic School Year, Greenbriar Inc. will assess each apartment to determine damages and cleaning charges.

This lists is not all inclusive and charges may vary based on the extent of damage or cleaning needed. You will also be assessed a labor charge not reflected in the amounts shown below.

Please note: You will be charged for any damage done in your apartments either by you or your guests.





Exterior Door $425
Interior Door $200
Lockset (exterior) Locksmith's rate
Lockset (interior) $30
Nail/screw hole in interior door $15
Switch plate $5
Storm door $225
Storm door handle $30
Storm door closer $30
Storm door rescreen $35
Storm door screen $55
Storm door window $65
Window screen $55
Window rescreen $35
Storm window $65
Replacement window $300
Painting (full room) $150
Nail/screw holes in paneling (each) $10
Tape marks/adhesive $15
Wall gouges/scrapes $15
Mini blind (standard) $35 min.
Light globe $18
Rage drip pans (4) $5 each ($20 max)
Smoke alarm battery $5
Thermostat $75
Drywall 1" to 12" $125 min./hole
Ceramic tile $75 min./tile
Mailbox key - lock replacement $50
Door stops $5
Countertop $275
Molding and trim $7.50 per foot





Kitchen Table $250
$50 each
Living Room Chair
Cushions $350 (set of 5)
Cleaning $100 per set
Bedroom single bed with frame $350


Carpet Cleaning



1 Bedroom$95
2 Bedroom$150
3 Bedroom$195


Washer & Dryer





WYMO is one of BGSU’s largest charity events at the end of the academic school year. WYMO collects food, clothing, furniture and pretty much anything anyone doesn’t want to take home.

Collection boxes will be placed in residence hall lobbies, Greek houses, the Union and the Outtakes convenience stores during the last week of classes and finals week and students are encouraged to donate unwanted items that are still in good condition.

During summer break, all of the donations are sorted with the assistance of volunteers and donated items to local charities.