2019-2020 Waitlist & Room Change Requests

The room selection process doesn't have to end unless you want it to. If you ended up in a residence hall you aren't satisfied with, or you and your friend had to choose a room away from each other, you can fill out the Hall Waitlist or the Room Change Request Form

RETURNING STUDENT TIMELINE

The waitlist and room request forms open at 9 a.m. on April 1. and close at 4:45 p.m. on Aug. 1. Our office will start granting requests in June.

NEW & TRANSFER STUDENT TIMELINE

The waitlist and room request forms open at 9 a.m. on June 3. and close at 4:45 p.m. on Aug. 1. Our office will start granting requests in June.

WHICH FORM SHOULD YOU FILL OUT?

There are very distinct differences between the two forms, so it's important you read this page carefully. If you have questions, connect with us and we will walk you through it. 419-372-2011/reslife@bgsu.edu.

Requests on both forms are granted on a first come, first served basis and we process requests throughout the summer. You will be notified through your BGSU email if your request is approved. On average, we are able to fulfill 70% - 80% of the requests we receive but this is solely determined by factors outside of our control. Requests can only be granted if space becomes available. 

WAITLIST FORM

If you already have a room assignment for Fall 2019, fill out the waitlist if you want to be re-assigned to a room in one of the waitlist halls and you DO NOT already have a room assignment in the hall you are requesting to be re-assigned to.

  • Residence Hall Waitlist Form | Use for Centennial Hall (new/transfer students only), Falcon Heights and Founders Hall
  • Apartment Waitlist Form | Use for the University Apartments (returning students only)
  • If the hall you wish to be re-assigned to isn't listed, or you need to make a different request, fill out the room change request form instead.

LEARN MORE & COMPLETE FORM

ROOM CHANGE REQUEST FORM

If you already have a room assignment for Fall 2019, the Room Change Request form can be used to make a room change within your hallbuilding change request, roommate request or to swap rooms with someone else.

  • This form can be used by students who have a room assignment in Conklin Hall, Kohl Hall, Kreischer Quadrangle, McDonald Hall and Offenhauer Towers.
  • If you want to make any of these requests for Centennial Hall, Falcon Heights, Founders Hall or the University Apartments—you first must have a room assignment in one of these halls and the individual(s) you want to make the change with, must also have an assignment (if applicable).

LEARN MORE & COMPLETE FORM



WAITLIST FORMS list

  • Returning Students | Opens at 9 a.m. on April 1 and closes at 4:45 p.m. on Aug. 1.
  • New/Transfer Students | Opens at 9 a.m. on June 3 and closes at 4:45 p.m. on Aug. 1.

This form can only be filled out as an individual. If your request is granted, you will be moved into a waitlist hall without your roommate. In order to complete the waitlist forms, you must already have a room assignment for the fall semester. Placing yourself on a waitlist DOES NOT guarantee you a spot. When a spot opens up the Office of Residence Life will use the waitlists to fill it. Priority is given on a first come, first served basis – not by payment date or completed credit hours.

STEP #1 | Fill out the waitlist forms for the residence hall(s) and/or University Apartments you want to be re-assigned to. If the hall you wish to be re-assigned to isn't listed, you should fill out the room change request form instead.

RESIDENCE HALL WAITLIST

Log in to your MyBGSU "My Room and Meals" account to find the waitlist form for the following residence halls: 

  • Centennial Hall (new/transfer students only)
  • Falcon Heights (Limited space for new/transfer students)
  • Founders Hall (Limited space for new/transfer students)

Hall Waitlist

The form will not open for new/transfer students until June 3.

UNIVERSITY APARTMENTS WAITLIST

There is a separate waitlist form for the University Apartments. In order to be eligible to live in the apartments, you must:

  • Be a returning student to BGSU
  • Currently be in good judicial standing 
  • Have a grade point average of a 2.5 or higher

Apartment Waitlist

You must already have a room assignment.

STEP #2 | After you filled out the form, and you are next on the list when a spot opens up, a call will be made to the phone number you provided in the application. You will be given 24 hours to accept the offer. If there is no answer, a voicemail will be left. If there is no ability to leave a voicemail an email will be sent to your BGSU Email Account notifying you of the space and deadline. If you do not return the call, respond to the email within 24 hour -or- if you do not want to accept the offer, your name will be removed from the waitlist. The next person on the list would get the offer for the spot.  

Helpful tip: Make sure your voicemail is set up so you don't miss this important call.

WAITLIST FAQs

We typically only have one spot open when you receive the call, so the space would only be for you.

If there is an extra spot available, Returning Students requesting to be placed in the University Apartments may have the opportunity to move with their roommate. You can select this option through the waitlist form.

The waitlist for Centennial Hall, Falcon Heights and Founders Hall will show numbers on the waitlist status page. Here is a breakdown of what each column represents.

  • # Rooms | This column does NOT reflect actual open rooms. The number is a place holder to allow you to sign up to be on the waitlist. There are no vacancies open in a hall on the waitlist form. When one opens up, we contact the individual next in line to fill it. It will not be shown on this chart.
  • # Applicants on Waitlist | This is the total number of students who have placed themselves on the waitlist for the particular residence hall and room type. 
  • Waitlist Order | This is your place in line out of the total number of applicats on the waitlist. If you see a '1' listed here, you will be next in line when a space opens in that particular room layout designated to your gender. EXAMPLE: If you are a female student, when an opening for a female room comes available, you would be the next person we contact. If the next opening is in room designated for males, it would go to the next male in line. 

There could be two reasons for this. 

  1. The next available room(s) have not been in a space designated for your gender, so the opening went to the next student. If this is the case, you are still #1 in line for a room designated to your gender.
  2. Students have removed themselves from the waitlist.

Yes. You can identify what residence hall and what type of room in the hall you want to be on the waitlist for. If you want to be considered for a single and double in the same hall, you must fill out the form for each.

No. Economy Triple bedrooms are only available to new/transfer students and in order to be considered for one, you must follow a separate process.

Yes. You can be on multiple waitlists. Just follow the same steps to assign yourself to various lists.

If we reached out to you about an opening and you do not respond within the 24-hour window, the next person on the list will receive the offer and your name will be removed from the waitlist. If you would still like to be considered for an opening in a waitlist hall, you can re-add yourself to the waitlist the same way you did originally. Unfortunately, we cannot grant requests to be placed ahead of any students on the list. 



ROOM CHANGE REQUEST FORM laptop

  • Returning Students | Opens at 9 a.m. on April 1 and close at 4:45 p.m. on Aug. 1.
  • New/Transfer Students | Opens at 9 a.m. on June 3 and close at 4:45 p.m. on Aug. 1.

In order to complete the room change request form, you must already have a room assignment for the fall semester. Filling out the form DOES NOT guarantee your request will be granted. When something opens up that matches a request we will fill it from the request form. Priority is given on a first come, first served basis – not by payment date or completed credit hours.

STEP #1 | There is one form but there are four different types of request you can make when you fill out the form. Read carefully so you know which one you want to request. The room change request form is NOT for room changes into Centennial Hall, Falcon Heights, Founders Hall or the University Apartments. Students interested in moving into one of these building must fill out the waitlist forms instead. If you already have an assignment in one of the waitlist halls and you want to make a change within the same building, you would fill out the room change request form.

ROOM REQUEST FORM

The form will not open until April 1 (returners) or June 3 (new/transfer). WARNING! If you are a new or transfer student and fill out this form prior to 9 a.m. on June 3, your request will be REMOVED and you will need to re-submit your request after it is officially open.

Request Type #1

ROOM CHANGE WITHIN YOUR HALL

  • This request is for INDIVIDUAL students only
  • Use this form if you would like to move to a specific room in the same building you are assigned to for the Fall Semester.
  • This request option can be used for ALL residence halls, as long as you are already assigned to the building you want to change your room in
  • The new room number needs to be included on the request. 

Please note: If you have a specific person you would like to live with, you should choose the roommate request option on this form instead.

Request Type #2

REQUEST A BUILDING CHANGE                 

  • This request is for INDIVIDUAL students only 
  • Use this form if you would like a building change into Conklin Hall, Kohl Hall, Kreischer Hall, McDonald Hall or Offenhauer Towers
  • A building change request cannot be used for Centennial Hall, Falcon Heights, Founders Hall or the University Apartments—these are the waitlist halls and you must use the waitlist forms to request to be moved to one of these halls.
  • Please note: If you have a specific person you would like to live with, you should choose the roommate request option on this form instead. 

Request Type #3

SWAP ROOMS WITH SOMEONE         

  • This option should be used by TWO students.
  • Use this form if you and another student would like to swap rooms. 
  • This request option can be used for ALL residence halls*, as long as you are already assigned to the building you want to change your room in.
  • BOTH students must fill out the request form before it can be processed. (You will need their BGSU ID#)

*University Apartment residents who want to do a room swap need to email us at reslife@bgsu.edu.

Request Type #4

ROOMMATE REQUEST                                  

  • This option should be used by TWO students.
  • Use this form if you and another student would like to live together -or- move together into a different building.
  • You will be able to preference up to 3 non-waitlist buildings. (Conklin Hall* Kohl Hall, Kreischer, McDonald Hall, Offenhauer Towers)
  • BOTH students must fill out the request form before it can be processed. (You will need their BGSU ID#)

*Conklin Hall is only an option for new/transfer students.

STEP #2 | Our office will process requests throughout the summer and you will be notified through your BGSU email if your request is approved. Please note: For room swaps, each student who is moving needs to fill out a room change request form. Requests will be denied if a request is not received by both students.

Helpful Tips:

  • Verify your financial aid will cover any additional charges for room changes into buildings that cost more.
  • If you placed yourself on a waitlist, make sure your voicemail is set up. When we have found a room for you, we will call you. If you don't answer, we will leave a voicemail and you will have 24-hours to contact us. If your voicemail isn't set up, or your voicemail is full, we will not be able to leave a message. If you don't contact us within 24-hours, we will move on to the next person on the list and you will be dropped from the list.

Questions? 
Contact the Office of Residence Life at 419-372-2011 or reslife@bgsu.edu.