Faculty Hiring Manual

Table of Contents

Overview of Faculty Recruiting Process

  1. Preparing and Obtaining Authorization to Post Position
    1. Faculty Position Authorization
    2. Formation of Search Committee
      1. Search committee responsibilities and training
    3. Position Vacancy Announcement
    4. Recruitment Plan
    5. Faculty Position Request (FPR)
    6. Position Authorization in HireTouch
    7. Approval Set-Up in HireTouch
    8. Resources, Forms, Templates, Examples
      1. Provost Approval to Initiate Faculty Search Form - 3-10-17.pdf
      2. Faculty PVA & Ad Guidelines 2016.pdf
      3. PVA and ad template 2016-10-15.pdf
      4. ART NTTF 1-year using template 2016-10-15.pdf
      5. CHEM Asst Prof using template 2016-10-15.pdf
      6. SOC Asst Prof using template 2016-10-15.pdf
      7. THFM NTTF using template 2016-10-15.pdf
  2. Recruiting and Preparing for Campus Interviews
    1. Planning Logistics of the Search
    2. Advertising
    3. Search Committee Training
    4. Soliciting Nominations
    5. Applicant File Management
      1. Letter of acknowledgement
      2. Completeness of application
    6. Resources, Forms, Templates, Examples
      1. Search Committee Orientation Materials
      2. Chair Request for Nominations.pdf
      3. Letter of Notification - Nomination Status.pdf
      4. Letter of Acknowledgement – Applicants.pdf
      5. Applicant Roster for Committee Discussion & Vote.pdf
  3. Screening of Applicants
    1. Screening Procedures
    2. Screen One: Applicant Credential Evaluations
    3. Screen Two: Candidate Reference Evaluations
    4. Screen Three: Candidate Conference-Call Interviews
    5. Ranking of Candidates
    6. Request to Interview Rationale Memo (Strengths & Weaknesses)
    7. Letters of Regret
    8. Screen Four: Finalist Campus Interviews
    9. Resources, Forms, Templates, Examples
      1. Screen 1 Sample - Applicant Credential Reviews Evaluation form.pdf
      2. Screen 2 Sample - Reference Telephone Interviews form.pdf
      3. Screen 3 Sample - Candidate Conference Calls form.pdf
      4. Screen 4 Sample - Finalist Evaluation form.pdf
      5. Strengths & Weaknesses memo example A.pdf
      6. Strengths & Weaknesses memo example B.pdf
  4. Approval of Interviewee List
    1. Request to Interview (RTI)
      1. Begin On-Campus Interview Process
      2. Chair Review and Approval
    2. Dean’s EEO Certification
      1. Dean Review and Approval
      2. EEO Mid-Point Review Guidelines
    3. Provost and OED Review
    4. Forms, Templates, Examples
      1. Dean's EEO Certification Form 2016.pdf
      2. EEO Mid-Point Review Guidelines – Oct 2016.pdf
  5. Conducting Interviews
    1. Scheduling Interviews
      1. Suggested participants
      2. Recruiting for tenured positions (Senior Hires)
      3. Communicating and making arrangements for finalists
    2. Interview
      1. Prepare participants and facilities
      2. Solicit feedback – Screen Four
    3. Preliminary Discussions of Offer
    4. Review of Finalists
      1. Faculty meeting and ranking
      2. Search committee recommendation
      3. Strengths and weaknesses
    5. Hiring Rational Memo
    6. Completing the Interview
    7. Forms, Templates, Examples
      1. Interviewing Procedures for Applicants of Tenured Positions.pdf
      2. Itinerary Example.pdf
      3. Letter of Confirmation - Finalist Campus Interview.pdf
      4. Possible Contents - Finalist Packet 2106.pdf
  6. Hiring Approval
    1. Hiring Authorization Process
      1. Hiring Rationale Memo
      2. Faculty Applicant Selection Authorization Form
      3. Approval Set-up
    2. Approval Process
    3. Pre-approval Background Check
    4. Forms, Templates, Examples
      1. XXXX
  7. Extending Offer and Concluding the Search
    1. Negotiating Terms of the Offer
      1. Approval of start-up request
      2. Prior service credit
    2. Making the Offer
    3. Concluding the Search
      1. Prepare credential file for Provost’s Office
    4. Notifying Other Applicants, Candidates, Finalists
    5. Additional issues for a crashed search
    6. Forms, Templates, Examples
      1. Template Appointment Letters - OneDrive
      2. New Faculty Start-up Summary 2-1-17.xlsx
      3. Letter of Regret – Applicants.docx
      4. Letter of Regret – Candidates.docx
      5. Letter of Regret – Finalists.docx
  8. Special Circumstances
    1. Hire by Invitation
    2. Collapsing (Crashing) a Search
    3. Provost Financial Support for Faculty Searches
    4. Forms, Templates, Examples
      1. Collapse Search Request.docx
      2. Collapse Search Request Example.docx
      3. Collapse Search – letter to applicants.docx
      4. Faculty Recruitment Memo 2015.pdf