Online Course Approval

READ FIRST:  2021 COURSE APPROVALS

The 2021 semesters will offer a broad portfolio of hybrid, remote, and online options for students living on or off-campus. 

To ensure that we center real-time interaction between faculty and students wherever possible, we are pausing approval of any further courses for 100% online asynchronous delivery via the university curriculum modification process.  Please contact OSAP if you have questions about a unique situation. 

Exceptions can be requested for the following reasons:

  • If the course in question will be part of a fully online program.
  • If the course is part of an institutional partnership or contract (Mercy, UT, TPU, etc.)
  • If the course is crosslisted with another course that has already been approved for online delivery.
  • Deans can also provide a rationale for particular courses that do not fit into one of those two categories.

If your course falls into one of those categories, you can request an exception by doing the following:

  1. EMAIL osap@bgsu.edu and CC your dean or dean’s office representative with your rationale about why the course should get an exception to be taught online asynchronously.
  2. The Provosts office will review your request and OSAP will get back to you within 1 week.
  3.  If the request is approved, OSAP will send you an 'Adobe Sign' link so you can digitally submit your syllabus for OSAP review.

Definition: Remote (Synchronous) – All or most course activity is completed online in a synchronous manner, with required sessions on a regular schedule. Remote courses primarily engage students through Webex and Canvas and mirror traditional face-to-face courses, though the instructor and students are not in a physical classroom. Remote courses may incorporate some asynchronous elements. Note: all remote classes should allow students who are unable to attend to participate asynchronously. This can be accomplished by, for example, recording lectures and posting them online for later review. Exams may be delivered online asynchronously or online synchronously. 

Definition:  Online (Asynchronous) – All course activity is done online; there are no required face-to-face sessions and no requirements for on-campus or synchronous activity. Online courses eliminate geography as a factor in the relationship between the student and the institution. They consist entirely of online elements that facilitate the three critical student interactions: with content, the instructor, and other students. While these courses may appeal to on-campus students, they are designed to meet the needs of students who do not have effective access to campus. They may reside near the campus, or they may reside quite a distance away in other states or even in other countries. Exams are delivered online asynchronously. 

Definition:  Hybrid – Online activity is mixed with classroom meetings, replacing some, but not all required face-to-face instructional activities. When the technologies used for education and communication outside the classroom are used to supplant some, but not all face-to-face instruction, reducing the time actually spent in the classroom, the result is a blended/hybrid classroom course. For example, if a course traditionally meets in a classroom three times per week, a hybrid version might use online sessions to replace one or two of the traditional weekly classroom sessions or to focus face-to-face sessions on laboratory, assignments, recitations, or project work. Note: all hybrid classes should allow students who are unable to attend to participate, as well, either synchronously or asynchronously. Exams may be delivered in person, online asynchronously, or online synchronously, with accommodations for students who are unable to participate in person.

1. Start the Course Change or EZ Course Change Process

Consult with your Department Chair or Program Director and seek college approval to develop and teach the course online. Once you have the go ahead, start the Course Change or EZ Course Change Process. 

IMPORTANT: Some chairs/directors might require to see the signed OSAP check sheet (Step 3) before signing the course change request form. This differs by department). That said, Registration and Records will not process your course for online delivery without the OSAP check sheet attached to your paperwork.  

From the Provost's website:

  • To CONVERT an existing f2f course you must complete the EZ- Course Change Request Form 
  • To CREATE a brand new online course you must complete the  Course Change Request Form
  • IMPORTANT! You will need to attach the signed OSAP checklist (See STEP 3) to your ‘Course Change' or 'EZ Course Change Request’ paperwork before Registration and Records will approve it for web-based or web-centric delivery.
2. Substantial Support Agreement Form (optional)

NOTE: You can skip this section if you are not requesting substantial support from the university for the development of distance materials. (see pages 130-133 of the Collective Bargaining Agreement to learn about what substantial support entails).

The purpose of this written agreement is to establish mutual understanding of the terms and conditions for the development or substantial revision of distance learning materials in exchange for substantial University support. 

  • (optional)  Download the draft worksheet  to work on the Agreement.  This is useful if you plan to collaborate with others on the contents of the agreement. You can use the contents of your draft to copy and paste into the official online Substantial Support Agreement Document below.
  • When ready to move forward, the Chair/Director will fill out the official Substantial Support Agreement Online Document and digitally sign it.  NOTE: The Chair/Director will fill out the name of the Faculty Member and Dean on the next page to review and digitally sign the agreement.  The Chair/Director will receive a copy of the signed document via PDF in email when all parties have signed the document.
3. OSAP Review Process (Online Summer and Academic Programs)
  • NOTE: Use this example syllabus to assist you in developing your online course syllabus to meet OSAP criteria. 
If you received an exception from the Provost office, OSAP will email you a link to submit your course syllabus via Adobe Sign.
  • NOTE: OSAP will review it and digitally sign the check sheet or provide feedback via an email to you for re-submission. You will receive a copy of the signed check sheet for your paperwork. 
If you have questions, please contact osap@bgsu.edu

4.   Complete Course Change' or 'EZ Course Change Request’ paperwork 

When you have received a signed copy of the OSAP checklist you will attach it to your Course Change' or 'EZ Course Change Request’ paperwork. ( NOTE: Some chairs/directors might require to see the signed OSAP check sheet before signing the course change request form. This differs by department). That said, Registration and Records will not process your course for online delivery without the OSAP checklist attached to your paperwork.   
NOTE:  For assistance with online course and syllabus design and development, contact the Center for Faculty Excellence - cfe@bgsu.edu | 419-372-6898
1. Seek College Approval and Complete Course Modification Process

The entire process is completed online via OnBase through the Graduate College website. The following steps will help you with the process. 

First, consult with your Department Chair or Program Director and seek college approval to develop and teach the course online.

  • TIP 1: Use this example syllabus to assist you in developing your online course syllabus
  • TIP 2: Download and use the OSAP work sheet to ensure you meet all OSAP criteria for the review.

The following is taken directly from the Graduate College website:

To CONVERT a F2F course to a web-based or web-centric course, do the following:

Directions

To CREATE a new course for web-based or web-centric delivery do the following:

Directions

 

2. Substantial Support Agreement Form (optional)

NOTE: You can skip this section if you are not requesting substantial support from the university for the development of distance materials. (see pages 130-133 of the Collective Bargaining Agreement to learn about what substantial support entails).

The purpose of this written agreement is to establish mutual understanding of the terms and conditions for the development or substantial revision of distance learning materials in exchange for substantial University support. 

  • (optional)  Download the draft worksheet  to work on the Agreement.  This is useful if you plan to collaborate with others on the contents of the agreement. You can use the contents of your draft to copy and paste into the official online Substantial Support Agreement Document below.
  • When ready to move forward, the Chair/Director will fill out the official Substantial Support Agreement Online Document and digitally sign it.  NOTE: The Chair/Director will fill out the name of the Faculty Member and Dean on the next page to review and digitally sign the agreement.  The Chair/Director will receive a copy of the signed document via PDF in email when all parties have signed the document.
Optional but recommended For assistance with online course and syllabus design and development, contact the Center for Faculty Excellence - cfe@bgsu.edu | 419-372-6898