Identity Management Upgrade

SSO Application Integration

Details and schedule are currently in planning and will be updated as applications are scheduled for integration.

What is Identity Management?

An identity management system is an enterprise application that serves as a “central source of truth” for management of end user identity and access information. Nearly every campus IT resource/application references the identity management system to ensure secure and appropriate access to systems and data.

The identity management system houses data such as user IDs, attributes, access levels, licensing information, and encompasses all BGSU user identity types (student, faculty, staff, affiliates, alumni, emeritus, etc.).

Time for An Upgrade

BGSU's current identity management system is set to reach end-of-support in December 2021. In addition to this impending date, the current system has limited capabilities, requires expensive 3rd party assistance for changes and no longer meets or supports up-to-date data security protocols or practices. Upgrading this system would entail starting from scratch resulting in significant expense and development time.

Thus, a project is in place to replace the existing system so that end user authentication, management, and IT resource security can be streamlined and enhanced.

Project Timeline

October 2020 - November 2021
Implementation on an application-by-application basis to minmize risk; starting with test systems.
Timeline will be cognizant of critical university activities such as registration, start of school, etc.

PROJECT STATUS

100%

COMPLETE

Implementation Roadmap

S C H E D U L E	December	January		February		March		April			May		June	July	August	September	October	November

	Training
	Development/Preview
	Okta Configuration		PeopleSoft API		Account Creation		Account Migration			Directory Integration
								SSO Application Integration/Preview
								CAS/PS		Portal		O365
								Zoom		Canvas		Transact
									Testing
																	Communication
													Training					Go Live
																		SSO Core Application Integration

User Experience & Benefits

Similar authentication method including Duo Two Factor Authentication.
Leverage cloud services for maximum uptime and flexibility.
Increased speed and efficiency in onboarding new students, faculty, and staff.
Streamlined workflows and automation can occur between disparate systems.
Enhanced security authentication criteria can be applied to all users further protecting data and other critical resources.
Enhanced end user self-service capabilities to minimize support calls.

Converted Applications

SSO Integrated Applications in Prod:

CAS
PeopleSoft
LifeRay (Portal)
O365
Canvas
Transact (eAccounts)
Zoom

Last Updated 12/1/2021

FAQ

How do I change my password for BGSU test systems that have been converted to the new Identity Management system?

To change your password for BGSU test systems that have been converted to the new Identity Management system:

Navigate to a https://logintest.bgsu.edu/.
Log in with your BGSU production username and password.
Select your name.
Select Settings.
Locate the Change Password section
Enter your current/production password.
Enter the new password you would like to use twice.
Select Change Password.
You will receive email confirmation that your password has been change and you should now be able to log in to these test environments with your new password.

What changes will I see after an application is switched over to the new identity management system?

After the switch is made, the SSO log in page and associated URLs will look slightly different.

Why am I being asked to set up a security question?

The new identity management system requires that all users have a security question setup. You may be prompted to create a new security question because the new identity management system has different requirements that previous security questions may not meet.