Non-Continuing Appointment Hiring Information & Forms

Non-Continuing Appointment Hiring Information and Forms

BGSU uses the Non-Continuing Appointment as a means for departments to employ an individual for a limited period of time.  Parameters of the contract include:

• Limited contract not to exceed one year in duration; the contract expires on the ending date of employment and all work must cease.  Early terminations should be entered into the Self-Service Manager Dashboard as soon as you are notified, and the resignation letter should be sent to OHR.
  
• Appointment can be written for up to 24 hours per week.
• All positions are paid on the bi-weekly pay schedule.
• Hourly amount is based upon position's duties.  The Office of Human Resources may be consulted if you have questions.

{Although it is not necessary to advertise or publicly recruit for these positions, BGSU encourages your unit to engage in a recruitment process to keep the hiring process competitive based on BGSU's commitment to Equal Employment Opportunity principles.  For additional information, please consult with the Office of Human Resources.}

Once the department is ready to begin the recruitment for a job and before hiring an individual (this process may take up to 30 days), the following steps should be followed:

1. Once a decision to hire has been made, complete an Offer Letter and have the employee sign it.

2. The Personnel Action Form (PAF) should be completed by the department. Attach the signed offer letter to the PAF.

3. All appropriate documents required to complete the hiring process can be found in the New Hire page of the Office of Human Resources website and should be completed by the appointee.  An appointment should be made with the Office of Human Resources for the appointee to submit their completed new hire forms and complete their I-9 prior to the beginning date of employment.  For new hires or returning employees who have at least a 30 day separation from BGSU, please fill out the following forms:

• New Employee Data Sheet
• I-9
• Acknowledgement of Receipt of Policies and Ethics Law
• SSA-1945
• Form W-4
• Form IT-4
• Municipality Withholding
• Direct Deposit Form
• Personal History Form

A background check is also needed to hire the employee.  Send the following information to ohr@bgsu.edu to request a background check:    

• Name of NCA candidate
• Email address of NCA Candidate
• Department number
• Fund number
• Speed type (we generally use OPER if not indicated)

4. Please ensure that the contract for the appointee is received in the Office of Human Resources prior to the scheduling of the appointment with the new employee.

5. Allow for 5 business days for processing within OHR.  At that time, HR will advise the supervisor of the ID number when it is active for myBGSU access.  Time and Labor will be available after an overnight process.

For appointments or questions regarding this process, please contact the Office of Human Resources at 419-372-8421.