University Policies

The Office of General Counsel is responsible for the posting of all university policies. The policies found on this website are the official University policies. In the event a party wants to create a new policy or change an existing policy, the policy template must be requested by contacting the Office of General Counsel (x2-0464). Before requesting policy review by the Policy Review Council, there are several steps to be completed, including constituent feedback, review by the Office of General Counsel, and the submission of the Equity Impact Assessment. Please use the Checklist for Policy Development to assist in the policy drafting or revision process. The Policy on Policy Development also outlines the full process.

If you wish to directly link to a University policy for any reason, please click the "Copy permalink to clipboard" button next to the policy number. Do not use any link other than this permalink.

Recently Amended Policies

Policy Number	Policy	Brief Description of Amendment
3341-5-18	Leave Bank Program	The Leave Bank Program policy (3341-5-18) has been amended to allow an employee to become a donor if they will have a balance of 120 hours of paid leave of all types after having donated at least 8 hours of sick leave to the Leave Bank. If a person is unable to be a donor because of an insufficient paid leave balance resulting from a serious illness or injury, they may petition the Leave Bank Committee to allow a Leave Bank withdrawal if the person meets all guidelines of the policy except for the required sick leave donation.
3341-6-59	Foreign Gifts and Contracts Reporting	This is a new University policy that details the requirements of reporting gifts and/or contracts that are valued above a specific amount.
3341-1-6	Public Records	The public records policy has been revised to clarify procedures in conformance with public records law and to specify administrative roles and responsibilities.
3342-6-42	Reservations for Use of Campus Grounds	The new policy specifically identifies the outdoor campus areas that may be reserved for use; describes where and how to make a reservation and how an application will be approved; includes general provisions for use of the grounds; and provides the process for an appeal if a request is denied.
3341-5-4	Administrative Staff Termination and Notice	Policy updated to define the process of termination of employment of an administrative staff employee.
3341-1-12	Ohio Public Policy on Principles of Free Speech	New policy in place requiring public universities in Ohio to have a campus free speech policy set forth by Ohio Revised Code 3345.0215.

Policies Amended Since 6/01/2022

Governance

Policy Number	Name of Policy	Responsible Office
	GOVERNANCE
3341-1-1	Bylaws of the Board of Trustees	President
3341-1-2	Code of Ethics and Conduct Policy	President
3341-1-3	Emergency cancellation, Delay and Closing Policy and Procedures	President
3341-1-4	Delegation of Management Responsibility	President
3341-1-5	Policy on Policy Development for Register	President
3341-1-6	Governance Public Records	General Counsel
3341-1-7	Delegation of Contract and Signatory Authority	President
3341-1-9	Faculty Workload Assignment Policy	President
3341-1-10	Furloughs	President
3341-1-11	Community Health Requirements	President
3341-1-12	Ohio Public Policy on Principles of Free Speech	President

Academic Charter

Division of Student Affairs

Policy Number	Name of Policy	Responsible Office
3341-2-1	Addresses	Registration and Records
3341-2-2	Postings by Students, Recognized Student Organizations, and Student Groups	Campus Activities
3341-2-9	Consumption Contests	Campus Activities
3341-2-10	Department of Recreation and Wellness Food & Drink Concessions, Merchandise Sales, and Sponsorship	Recreation and Wellness
3341-2-11	Event Management	Campus Activities
3341-2-14	Fundraising, Solicitation, and Sales Rules for Recognized Student Organizations	Campus Activities
3341-2-15	Community Living Standards	Residence Life
3341-2-16	Guest Speakers	Campus Activities
3341-2-25	Parental/Legal Guardian Notification	Dean of Students
3341-2-28	Code of Student Conduct	Dean of Students
3341-2-35	Recognized Student Organization Allocation Board Policy	Campus Activities
3341-2-36	Student Organizations	Campus Activities
3341-2-37	Student Rights and Responsibilities Policy	Dean of Students
3341-2-38	Student Travel	Campus Activities
3341-2-41	Title IX Sexual Harassment	Office of Title IX
3341-2-42	Service Animal and Assistance Animal Policy	Accessibility Services
3341-2-43	Student Conduct Process Involving Amnesty	Student Affairs
3341-2-45	BGSU Freedom of Expression	Student Affairs
3341-2-46	Clean Air & Smoking Policy	Student Affairs
3341-2-47	Accommodating Student Pregnancy	Diversity and Belonging
3341-2-48	Chosen Name	Registration and Records
3341-2-49	Anti-Hazing Policy	Office of the Provost

Academic Affairs

Policy Number	Name of Policy	Responsible Office
3341-3-1	Academic Progress, Probation, Dismissal – Graduate	Academic Affairs
3341-3-2	Advanced Undergraduates – Graduate	Academic Affairs
3341-3-3	Appeals policies – Graduate	Academic Affairs
3341-3-4	Background Checks – Graduate	Academic Affairs
3341-3-5	Credit Transfer – Graduate	Academic Affairs
3341-3-6	Doctoral Requirements – Graduate	Academic Affairs
3341-3-7	Enrollment and Registration – Graduate	Academic Affairs
3341-3-8	Financial Information and Assistance – Graduate	Academic Affairs
3341-3-9	Grading Policies – Graduate	Academic Affairs
3341-3-11	Graduate Faculty Status – Graduate	Academic Affairs
3341-3-12	Graduation Application and Minimum Registration – Graduate	Academic Affairs
3341-3-13	Health Insurance – Graduate	Academic Affairs
3341-3-14	International Teaching Assistant Language Policy – Graduate	Academic Affairs
3341-3-15	Leave of Absence – Graduate	Academic Affairs
3341-3-16	Master's degree - General Requirements – Graduate	Academic Affairs
3341-3-17	Posthumous Awarding Of A Graduate Degree – Graduate	Academic Affairs
3341-3-18	Student Research – Graduate	Academic Affairs
3341-3-20	Thesis/Dissertation – Graduate	Academic Affairs
3341-3-21	Time Limits for Degree and Revalidation – Graduate	Academic Affairs
3341-3-22	Transcripts – Graduate	Academic Affairs
3341-3-23	Academic Forgiveness for Undergraduates – Undergraduate	Academic Affairs
3341-3-24	Academic Honesty	Academic Affairs
3341-3-25	Academic Honors – Undergraduate	Academic Affairs
3341-3-26	Academic Load and Undergraduate Enrollment Status – Undergraduate	Academic Affairs
3341-3-27	Admission to BGSU – Undergraduate	Academic Affairs
3341-3-28	Admission to BGSU Firelands – Undergraduate	Academic Affairs
3341-3-29	Advanced Placement and College Credit Plus – Undergraduate	Academic Affairs
3341-3-30	Advanced Standing – Undergraduate	Academic Affairs
3341-3-31	Associate Degree Programs – Undergraduate	Academic Affairs
3341-3-32	Audit – Undergraduate	Academic Affairs
3341-3-33	Baccalaureate Degree Programs – Undergraduate	Academic Affairs
3341-3-34	BG Perspective (General Education Curriculum) – Undergraduate	Academic Affairs
3341-3-35	Changing Undergraduate colleges, majors or degree programs within BGSU – Undergraduate	Academic Affairs
3341-3-36	Classification of Undergraduate Students – Undergraduate	Academic Affairs
3341-3-37	Concurrent Enrollment – Undergraduate	Academic Affairs
3341-3-38	Undergraduate Credit by Examination – Undergraduate	Academic Affairs
3341-3-39	Disbursement of Student Financial Aid – Undergraduate	Academic Affairs
3341-3-40	Dropping, Adding and Changing the Grading Option – Undergraduate	Academic Affairs
3341-3-41	FERPA Rights	Academic Affairs
3341-3-42	Financial Aid Packaging – Undergraduate	Academic Affairs
3341-3-43	First Day Attendance Policy – Undergraduate	Academic Affairs
3341-3-44	Foreign Language Undergraduate Admission Requirement – Undergraduate	Academic Affairs
3341-3-45	General Library Use Policy – Undergraduate	Academic Affairs
3341-3-46	Grading Policies – Undergraduate	Academic Affairs
3341-3-47	Guest Undergraduate Students – Undergraduate	Academic Affairs
3341-3-48	International Students – Undergraduate	Academic Affairs
3341-3-49	Music Library Copyright Restrictions – Undergraduate	Academic Affairs
3341-3-50	Registration for Undergraduate Classes – Undergraduate	Academic Affairs
3341-3-51	Repeated Coursework, Enrollment Status and Financial Aid – Undergraduate	Academic Affairs
3341-3-52	Retaking an Undergraduate Course – Undergraduate	Academic Affairs
3341-3-53	Revision of a Financial Aid Award Package – Undergraduate	Academic Affairs
3341-3-54	Satisfactory Academic Progress and Financial Aid – Undergraduate	Academic Affairs
3341-3-55	Scholarship Appeal – Undergraduate	Academic Affairs
3341-3-56	Student Appeals – Undergraduate	Academic Affairs
3341-3-57	Transfer Admissions – Undergraduate	Academic Affairs
3341-3-58	Transfer Credit – Undergraduate	Academic Affairs
3341-3-59	Catalog Policies – Undergraduate	Academic Affairs
3341-3-60	University Libraries Collection Policies – Undergraduate	Academic Affairs
3341-3-61	University Libraries Gift Policy – Undergraduate	Academic Affairs
3341-3-62	University Library Privacy and Confidentiality Policy – Undergraduate	Academic Affairs
3341-3-63	Unsatisfactory Academic Progress – Undergraduate	Academic Affairs
3341-3-64	Withdrawal from the University – Undergraduate	Academic Affairs
3341-3-65	Credit By Examination – Graduate	Academic Affairs
3341-3-66	Accelerated Bachelor's to Master's Program – Graduate	Academic Affairs
3341-3-67	Grade Replacement – Graduate	Academic Affairs
3341-3-68	Non-degree-seeking students under eighteen years of age requesting to enroll in an Education Abroad Program	International Programs and Partnerships
3341-3-69	Academic Forgiveness for Graduate Students - Graduate	Office of the Provost
3341-3-70	Selection of Textbooks and Other Instructional Materials	Office of the Provost
3341-3-71	Device Travel and Data Security	Office of the Provost
3341-3-72	Master’s degree – Dual Specializations – Graduate	Graduate College
3341-3-73	Master’s degree – Second Master’s Degree - Graduate	Graduate College
3341-3-74	Master’s degree – Dual Master’s Degrees	Graduate College
3341-3-75	Graduate Admissions-Graduate-Admissions Deadlines	Academic Affairs
3341-3-76	Graduate Admissions-Graduate-Admissions Categories and Grade Point Average Requirements	Academic Affairs
3341-3-77	Graduate Admissions-Graduate-Application Requirements	Academic Affairs
3341-3-78	Graduate Admissions-Graduate-ESL Requirements	Academic Affairs
3341-3-79	Graduate Admissions-Graduate-Transferring/Applying to Another Degree Program	Academic Affairs
3341-3-80	Graduate Admissions-Graduate-Deferrals	Academic Affairs
3341-3-81	Graduate Admissions-Graduate-Reactivation	Academic Affairs

3341-4 – Policies are now incorporated into Human Resources

Human Resources

Policy Number	Name of Policy	Responsible Office
3341-5-2	Acting/Interim Appointment	Human Resources
3341-5-3	Administrative Staff Compensation Policy	Human Resources
3341-5-4	Administrative Staff Notice	Human Resources
3341-5-5	Administrative Staff Performance-Based Merit System	Human Resources
3341-5-6	Staff Company Seniority Date and Vacation Benefits Service Date	Human Resources
3341-5-7	Consensual Amorous Relationship Policy	Office of the Provost
3341-5-8	Contact with State/Federal Legislators and Governmental Agencies Policy	Human Resources
3341-5-9	Dependent Fee Waiver	Human Resources
3341-5-10	Disability/Reasonable Accommodation Policy	Human Resources
3341-5-11	Disciplinary Policy	Human Resources
3341-5-12	Drug Free Workplace and Reasonable Suspicion Protocol Policy	Human Resources
3341-5-13	Employee Fee Waiver	Human Resources
3341-5-15	Leave Without Pay	Human Resources
3341-5-16	Military Leave Duty	Human Resources
3341-5-17	Nepotism	Human Resources
3341-5-18	Leave Bank Program	Human Resources
3341-5-19	Performance Evaluation Non-represented Employees	Human Resources
3341-5-20	Personal Leave Policy	Human Resources
3341-5-21	Pre-Employment Background Checks	Human Resources
3341-5-22	Religious Accommodation	Human Resources
3341-5-23	Resignation and Exit Interview	Human Resources
3341-5-24	Political Activity	Human Resources
3341-5-25	Solicitation	Human Resources
3341-5-26	Stand-by Pay	Human Resources
3341-5-27	Alcohol and controlled Substance Policy for Employees with Commercial Driver License	Human Resources
3341-5-28	Violence in the Workplace	Human Resources
3341-5-29	Pay Transaction Policy for Classified Staff	Human Resources
3341-5-30	Independent Contractors Policy	Human Resources
3341-5-32	Bonus Policy	Human Resources
3341-5-38	Sexual Harassment	Human Resources
3341-5-39	By-Invitation Appointments	Human Resources
3341-5-40	Parental Leave	Human Resources
3341-5-41	Non-Discrimination in Employment and Education	Human Resources
3341-5-42	Telecommuting	Human Resources
3341-5-43	Reduction in Workforce for Classified Employees	Human Resources
3341-5-44	Flexible Work Arrangements	Human Resources

Finance and Administration

Policy Number	Name of Policy	Responsible Office
3341-6-1	Accident Reporting	Finance and Administration
3341-6-2	Alcohol	Finance and Administration
3341-6-3	Use of Amplified Sound on University Premises	Finance and Administration
3341-6-4	Athletic/Bowl Game Travel and Entertainment Related Expense	Finance and Administration
3341-6-5	Authorization and Award of Capital Construction Projects	Finance and Administration
3341-6-6	BGSU E-Mail Account	Finance and Administration
3341-6-7	BGSU Information Technology	Finance and Administration
3341-6-8	Business Entertainment Expense	Finance and Administration
3341-6-9	Campus ID Card	Finance and Administration
3341-6-10	Cancellation of Student Class Schedule (De-Registration)	Finance and Administration
3341-6-11	Cash Advance	Finance and Administration
3341-6-12	Cash Collection and Handling Policy	Finance and Administration
3341-6-13	Cell Phone Reimbursement	Finance and Administration
3341-6-14	Cellular Services	Finance and Administration
3341-6-16	Commercialization of BGSU Products	Finance and Administration
3341-6-17	Concealed Weapons	Finance and Administration
3341-6-18	Data Use and Protection	Finance and Administration
3341-6-19	Debt Policy	Finance and Administration
3341-6-20	Electronic Signatures	Finance and Administration
3341-6-21	Faculty and Staff Email	Finance and Administration
3341-6-22	Financial Responsibility of Personal Property	Finance and Administration
3341-6-23	Policy on Firearms, Deadly Weapons, and Dangerous Ordinance	Finance and Administration
3341-6-24	Reporting Fraud, Waste, or Abuse of University Resources	Finance and Administration
3341-6-25	Garnishment of Wages	Finance and Administration
3341-6-26	Holds on Student Delinquent Accounts	Finance and Administration
3341-6-27	Institutional Memberships	Finance and Administration
3341-6-28	Investments	Finance and Administration
3341-6-29	ITS Computer Lab Utilization	Finance and Administration
3341-6-30	ITS Facility Rental	Finance and Administration
3341-6-31	Key Issuance	Finance and Administration
3341-6-33	My VPN	Finance and Administration
3341-6-34	Policy Regarding Parking Regulations	Finance and Administration
3341-6-36	“Persona Non Grata” Status for Campus Visitors	Finance and Administration
3341-6-38	Purchasing, Sales, and Disposal of University Property and Asset Control	Finance and Administration
3341-6-39	Sensitive Data Privacy	Finance and Administration
3341-6-40	Bicycles, Skateboards, and other Personal Conveyance Vehicles	Finance and Administration
3341-6-41	Social Networking Media Policy	Finance and Administration
3341-6-42	Space and Facilities Reservations Including Use of Campus Grounds	Finance and Administration
3341-6-43	Student Email	Finance and Administration
3341-6-44	Tax Exemption Certificates	Finance and Administration
3341-6-45	Time Reporting	Finance and Administration
3341-6-46	University Food Service Policy	Finance and Administration
3341-6-47	University Travel Expense	Finance and Administration
3341-6-48	University Vehicle Use	Finance and Administration
3341-6-49	BGSU Web Privacy Policy	The Vice President for Finance and Administration
3341-6-50	Unmanned Aircraft Systems (Drones and Model Aircraft)	Finance and Administration
3341-6-51	Individual Membership Payment Policy	Finance and Administration
3341-6-52	Acceptable Use of Foundation Funds	University Advancement
3341-6-53	Information System & Database Decommissioning Policy	Finance and Administration
3341-6-54	Programs and Activities with Minor Participants	Risk Management
3341-6-55	Click-Through Contracts for Software	Finance & Administration
3341-6-56	Theft Prevention Policy (Red Flag Rules)	The Vice President for Finance and Administration and Chief Financial Officer
3341-6-57	Web Accessibility	Vice President for Student Affairs Vice President for Finance and Administration Vice President for Marketing and Brand Strategy
3341-6-58	Relocation Expense	Vice President for Finance and Administration
3341-6-59	Foreign Gifts and Contracts Reporting	Vice President for Finance and Administration

Research and Economic Development

Policy Number	Name of Policy	Responsible Office
3341-7-1	Conflict of Interest in Sponsored Programs & Research	Research & Economic Development
3341-7-2	Copyright	Research & Economic Development
3341-7-3	Patent Policy	Research & Economic Development
3341-7-4	Research Faculty Administrator Research Stipend	Research & Economic Development
3341-7-5	Research Misconduct	Research & Economic Development
3341-7-6	Commercialization	Research & Economic Development
3341-7-7	Protection of Human Subjects	Research & Economic Development
3341-7-8	Protection of Vertebrate Animals	Research & Economic Development
3341-7-9	Use of Controlled Substances in Research	Research & Economic Development

Athletics

Policy Number	Name of Policy	Responsible Office
3341-8-1	Concussion Management Policy	Intercollegiate Athletics/Director of Athletics
3341-8-2	Courtesy Car	Intercollegiate Athletics/Director of Athletics
3341-8-3	Student-Athlete Compensation for Use of Name, Image, and Likeness	Department of Intercollegiate Athletics

Development and Advancement Policies

Policy Number	Name of Policy	Responsible Office
3341-9-1	Foundation Charity and Scholarship Donations	University Advancement
3341-9-2	Naming	University Advancement
3341-9-3	University Libraries Gift	University Advancement
3341-9-4	Fundraising	University Advancement

Marketing and Brand Strategy Policies

Policy Number	Name of Policy	Responsible Office
3341-10-1	The BGSU Logo	Marketing and Brand Strategy
3341-10-2	BGSU Signature	Marketing and Brand Strategy
3341-10-3	Logotype and Graphics	Marketing and Brand Strategy
3341-10-4	The Official Identity Colors	Marketing and Brand Strategy
3341-10-5	OMC	Marketing and Brand Strategy
3341-10-6	Web Identity	Marketing and Brand Strategy

Updated: 01/17/2023 11:28AM