ChromeRiver is currently being piloted by BGSU.During this pilot, only individuals who have already been selected will be able to access the system or attend training. Check back in the future for more information about the full campus roll-out.
ChromeRiver is the application used by the university for individuals to file for travel reimbursement and for budget administrators to approve those reimbursements. Cardholders will also use ChromeRiver to reconcile charges made using Pcards. When using the system please be sure to follow all of the policies found using the links below:
In Person Training
If you have been identified as part of the pilot group for ChromeRiver, please use the following link to sign up for an in person training during the week of 9/15/14. Training for the rest of the university will be scheduled after the pilot.
The link below will take you to the digital version of the guide used in our training class. The guide will walk you through the basic steps in entering or approving an expense report in ChromeRiver.
Whenever you are driving your personal vehicle for business travel, you must subtract the number of miles yo would normally commute each day from your trips. For example, if you live in 10 miles from BGSU in Perrysburg and are driving from home to the Detroit Airport, you must deduct the first 10 miles on the way to the airport and the first 10 miles on the way back from the airport. This deduction is in accordance with BGSU's Business and Travel Policy and IRS regulations. For more information on the travel policy, click the link below:
When you are asked to approve someone else's expense report, you can do so through the email alert sent by ChromeRiver, or through the system itself. If you deny the report inside the email, the original report writer will be prompted to re-submit the report after changes are made.
If you decide to open the application first, you have the ability to deny only certain parts of the report, allowing the individual to receive a partial reimbursement.
The ChromeRiver approval workflow is setup manually for each department or area. If any secondary approvals are needed after the original approval, the report will be automatically passed onto the appropriate individual.
The process for adding a new approver or creating a new department is manual. Contact the Controller’s Office for assistance in replacing an approver or setting up a new department in the system.
As the program is still in pilot, no new departments will be added at this time.