Alternative Work Considerations

September 30, 2020

In an effort to address the extraordinary challenges caused by COVID-19, the University introduced a process in June 2020 for considering alternative work arrangements for employees (including graduate assistants) who may be at a higher risk for severe illness from COVID-19 as defined by the Centers for Disease Control and Prevention (CDC). Consideration was extended to employees who reside in the same household with an individual who may be at a higher risk for severe illness from COVID-19.

For those employees who previously applied and received approval for alternative work arrangements for the Fall 2020 semester, you will not need to reapply for spring semester 2021. You will retain eligibility based on the documentation previously submitted and, to the extent instructional delivery and campus operations allow, the alternative work arrangements will be extended through May 26, 2021, unless you are otherwise notified. If instructional delivery or campus operations necessitate that the arrangements be revisited, you will be notified in writing in the coming weeks, but no later than 14 days in advance of the termination of the arrangements. In such a case, you may be able to make other arrangements with your supervisor and Human Resources. Note: If you do not wish to continue a Fall 2020 alternative work arrangement for Spring 2021, please contact your chair/director/supervisor to let them know that you do not wish to extend the arrangements through Spring 2021.

Even if you had not previously applied, the process for requesting alternative work arrangements is still available to you for Spring 2021 if you (or any household members) meet the eligibility criteria on the CDC website. You can access all details and forms related to the two-step process by visiting the Employee Request for Alternative Work Arrangement website. In order to receive full consideration as a new applicant, please complete the Step 1 form by Wednesday, October 7, 2020. For Step 1, you will be asked to identify and describe alternative work arrangements that you feel may be needed to be able to perform the essential functions of your job. You will not be asked to identify a health condition or provide any medical documentation until Step 2.

Please note that this process for requesting alternative work arrangements is separate from that for employees with disabilities requesting a reasonable accommodation covered by the Americans with Disabilities Act (ADA). Employees with disabilities who wish to request additional accommodations as a result of circumstances created by the COVID-19 pandemic should continue to use the ADA Request for Reasonable Accommodation Process or contact the Office of Accessibility Services at or 419-372-8495.

If you have questions as you are navigating the process, please contact Accessibility Services at or 419-372-8495, or Human Resources at or 419-372-8421.


Joe B. Whitehead Signature
Joe B. Whitehead Jr., Ph.D.
Provost and Senior Vice President for Academic and Student Affairs

Viva McCarver Signature
Viva L. McCarver
Chief Human Resources Officer

Peggy Dennis Signature
Peggy F. Dennis
Director of Accessibility Services