Section 5.2

CURRICULUM MODIFICATIONS

Undergraduate Curriculum Modifications

All proposed curriculum modifications begin with the submission of a "blue sheet" and supporting documentation. Minor changes to courses or programs are processed on an “EZ” form whereas new courses and programs and substantial changes to existing courses or programs require completion of more detailed forms. In addition, proposals for new degrees, new majors, and major modifications of existing majors must be approved by the Board of Trustees and at the state level. For undergraduate programs, approval must be obtained from the Ohio Department of Higher Education.

All proposed curriculum modifications must be reviewed by the appropriate departmental committee, if applicable, and approved by the department chair. New courses must be approved by the Dean of Libraries. Library approval may occur in parallel to other approvals. Undergraduate proposals must then be approved by the College’s Undergraduate Curriculum and Learning Assessment Committee (UCLAC). Upon approval by the college-level committee, the proposals are approved by the Dean or Dean’s designate. Major changes or new courses and programs are approved by Undergraduate Council and then the Provost or designate but “EZ” changes go directly to the Provost or designate for approval. Finally, the Registrar implements the changes to update the catalog.

The process may take several weeks or much longer if state approval is required. UCLAC and Undergraduate Council may each require two readings of proposals. The deadline for final approval of proposed curricular changes which are to be incorporated in the Undergraduate Catalog is announced and usually falls mid-term each semester. Advanced planning is necessary.

Graduate Curriculum Modifications

All proposed curriculum modifications begin with the submission of what was formerly known as the "green sheet" and supporting documentation. The graduate form is now processed online as an e-form. There is no “EZ” form for graduate proposals as the nature of the change dictates the amount of information needed in the e-form. In addition, proposals for new degrees, new majors, and major modifications of existing majors must be approved by the Board of Trustees and at the state level. For graduate programs, approval comes from the Chancellor’s Council on Graduate Studies.

All proposed curriculum modifications must be reviewed by the appropriate departmental committee, if applicable, and approved by the department chair. New courses must be approved by the Dean of Libraries. Library approval may occur in parallel to other approvals. Graduate proposals must then be approved by the College’s Graduate Advisory Council (GAC). Upon approval by the college-level committee, the proposals are approved by the Dean or Dean’s designate. Major changes or new courses and programs are approved by the Graduate Curriculum Review (GCR) Subcommittee of Graduate Council, then the full Graduate Council and the Graduate Dean or designate. Finally, proposals are approved by the Provost or designate and the Registrar implements the changes to update the catalog.

The process may take several weeks or much longer if state approval is required. GAC may require two readings of proposals. New programs require two readings each by GCR and Graduate Council which takes a minimum of two months. Advanced planning is necessary.

Last Updated: 07/16