Section 4.1

UNIVERSITY BUDGETING SYSTEM

The current basis for determining budget allocations is determined by what resources it will take to become the Premier Learning Community.

Timetables for annual budget decisions and required reporting forms are determined on a yearly basis and distributed by the Vice President for Finance & Administration to the Dean for distribution to the departments. The Dean then distributes funds to the departments with input from the Associate Deans and Chairs.

RESPONSIBILITIES FOR CAPITAL BUDGET PLANNING

1. Deans, Directors, Vice Presidents
   • Shall organize the capital planning process for their area.
   • Identify program needs and specific project proposals to meet them. Provide an explanation or rationale for each project with sufficient detail describing the facility and/or program deficiency to be corrected.
   • Include a cost estimate prepared by the University Architect
   • Assign a priority ranking for each project within the planning area.
2. The University Capital Budget Planning Committee
   • Will review all capital budget recommendations submitted by deans, directors, and others submitting proposals.
   • Prepare a University Capital Budget Plan and submit recommendations to the UBC and FAAC.
3. The University Budget Committee and the FAAC
   • Will review all academic capital budget proposals.
   • Alter the proposals as the Committee believes necessary.
   • Shall recommend these capital budget proposals for consideration by the Provost.
4. Academic Facilities Planning
   • Shall initiate authorized and funded projects.
   • Pursue institutional capital priorities with state agencies.
   • Monitor and report progress.
   • Initiate budget revisions requests when necessary.
   • Prepare the University Capital Budget Plan for submission to the Board of Trustees.
5. The University Architect
   • Shall provide planning cost estimates for capital budget proposals.
   • Assure project compliance with applicable local, state and federal building code regulations.
   • Schedule and supervise work in progress.
   • Coordinate external technical assistance.
6. Technical Support Services
   • Shall examine current conditions of existing facilities.
   • Prepare capital budget proposals for major repairs, building rehabilitation, utility systems, road and grounds.
7. University Treasurer
   • Shall provide revenue analyses for the University Architect, the UBC, and FAAC and the Provost.

Last Updated: 03/18