Section 5.9

PROCEDURES FOR SUBMITTING GRADUATE CURRICULUM MODIFICATIONS

There are two types of curriculum modifications, changes to course and programs, and two degrees of change, minor and major. See the table below for descriptions of these changes and proper forms (green sheets) that need to be submitted.

  COURSE PROGRAM
MAJOR

Major Course Changes include all the minor changes but also include creating or inactivating a course, changing course content, its prerequisites, the number of credits, the number of contact hours, and the method of instruction.

Submit the COURSE Green Sheetfrom the Graduate College website.

Major Program Changes include proposals for new degree programs, specializations, and certificates as well as broad changes to program requirements, its name, and the status of the program.


Submit the PROGRAM Green Sheetfound at the Graduate College website.

MINOR

Minor Course Changes involve editorial changes to a course (e.g. title, description, term offered, or course number) or a change in course delivery to a web-based or web-centric format.

Submit an E-Z COURSE Change Form available at the Graduate College website.

Minor Program Changes involve minor changes to programs and check sheets that have limited scope and impact. (A proposed change that has an impact on other programs or is complex is not a minor change.)


Submit an E-Z PROGRAM Change Request Form available at the Graduate College website.

 

MINOR CHANGES. Use the appropriate E-Z Change Form to request minor changes. Minor changes are reviewed by the Curriculum Sub-committee and do not require full Graduate Council approval.

  1. Prepare the E-Z Form, attaching the necessary supporting information.
  2. Obtain the following signatures before submitting the E-Z Form to the A&S college office: proposer, graduate coordinator or department graduate committee chair, and department chair or school director.
  3. The A&S Associate Dean of Graduate Studies will review the green sheet and forward it to the Graduate College when deemed appropriate.

MAJOR CHANGES. Requests to make major changes are reviewed by the Curriculum Sub-committee before being sent to Graduate Council for approval. The dean of the libraries also reviews new courses and programs. Courses that the Graduate College considers generic courses can be accessed at the Graduate College website.

  1. Prepare the green sheet, attaching the necessary supporting information. Complete the checklist on the reverse side of the green sheet before submitting.
  2. Obtain signatures from the proposer, graduate coordinator or department graduate committee chair, and department chair or school director before submitting the green sheet to the A&S college office.

    Proposals for new courses and programs should be sent to the library dean for initial review. The library will subsequently route them to the A&S college office.
  3. The A&S Associate Dean of Graduate Studies will review the green sheet and forward it to the Graduate College when deemed appropriate.

    Note: It takes approximately one month for the library to review the collection as it pertains to new requests. Contacting the Collection Development Specialist assigned to the department when the proposal is being reviewed at the departmental level, and attaching his or her report will expedite the process.


5000-LEVEL GRADUATE COURSES CROSS-LISTED WITH 4000-LEVEL UNDERGRADUATE COURSES
Curriculum modifications for undergraduate and graduate courses are separate processes. Once approval is secured for a new 4000-level course or modification to an existing one, approval must also be secured for the graduate course. Because graduate students enrolled in a course that meets with undergraduate students are required to do supplementary work to justify graduate credit, the additional requirement(s) for graduate students should be stated in the narrative. Evidence that the new course or modification to an existing course has been approved at the undergraduate level should be attached.

APPROVAL RESPONSIBILITIES:
Dean of Libraries - Signature of the dean indicates that the library collection can support the new course or program or that the necessary purchases will be made.

Line Dean - Signature of the dean indicates that any additional resources required to support the new course or program will be provided in accordance with college priorities.

Graduate Dean for Graduate Council - Signature of the dean indicates that the new course or program meets Graduate College standards.


Revised: 02/13