Early Alert & Midterm Grading

BGSU offers two types of academic progress reporting. The first type is the Early Alert initiative, which takes place after the first few weeks of the semester and helps keep your academics on track. The second type of reporting is your midterm grades, which help you assess where you stand halfway into the semester.

Have questions? Don't know who to contact?
Contact Cyndie Roberts in Undergraduate Advising and Academic Services located in 225 Bowen-Thompson Student Union at 419-372-8943 or crobert@bgsu.edu. You are also encouraged to review our FAQ section on this web page.


Early Alert helps you answer the question "HOW am I doing?" early in the semester so with assistance, you can remediate any barriers in your way so you can be successful in your courses. 

These alerts are informational and do not affect your academic record. Each time an alert is raised, you will receive intervention and support from your academic advisor along with other academic support staff.

  • Takes place during the 3-5 weeks of the fall and spring semesters.
  • Does not affect your academic record. 
  • Is a tool to help you stay on track.

What types of Early Alerts can I receive?

  • Poor Class Participation
  • Difficulties with Remote or Online Learning
  • Technology Difficulties or Lack of Technology
  • Missing Assignments
  • Inconsistent or Poor Attendance

Please note: If an instructor or advisor does not submit an early alert for you, you will not receive any alerts. 

If you receive an alert...
Faculty and Advisors can submit Early Alerts on your behalf for one or more of the critical indicators listed above. When this happens, you will receive a phone call and/or a text message from our support staff whose main goal is to see you succeed. It is important that you connect with them quickly so you have an opportunity to utilize all the support and resources they have to offer.


Midterms help you answer the question "What would my final letter grade be if the semester ended today?" at the halfway point in the semester so you are aware of where you stand in each course and have time to seek help and make adjustments.

Your midterm grades do not affect your academic record. During midterms, you can check your grades by logging in to the MyBGSU Student Center. The Office of Registration and Records provides additional information about how to check your grades. 

  • Takes place during the 5-8 weeks of the fall and spring semesters.
  • Does not affect your academic record. 
  • Is a tool to help you stay on track.

If you receive an unsatisfactory grade...
Students who receive at least one unsatisfactory midterm grade will receive outreach and support from academic advisors and academic support staff.


Spring 2021 10 a.m. on Feb. 1 through 11:58 p.m. on Feb. 20 10 a.m. on March 9 through 11:59 p.m. on April 2
Fall 2021 TBD TBD

BGSU utilizes Navigate Early Alerts for the early identification, outreach and support of undergraduate students in foundational courses who may need some academic assistance. Early Alerts are used to help us reach students who are struggling academically early enough in the semester to help them find the resources they need to be successful in college.

Specifically, Early Alerts are used to help

  • Identify and prioritize students needing extra assistance in critical foundational courses
  • Engage in conversations with students who may be at academic risk in order to help them identify and access academic support offices and initiatives early on in their collegiate careers to successfully remediate any challenges

Who issues early alerts?
Faculty and Advisors can submit alerts through Navigate utilizing a group of performance indicators and behaviors we consider critical indicators of overall academic success.

How to submit an Early Alert for a student:

Academic Progress Survey for targeted first year courses: Instructors of targeted courses are sent an email containing one link with all of the surveys in the courses in which they are the instructor of record. Instructions for how to complete Progress Surveys will be contained in the email. A how-to video on completing a progress survey is located above or read the video script.

One-off Alerts: At any time during fall and spring semesters, all instructional faculty may log onto Navigate via MyBGSU, and raise an alert for any student for which there is a concern. This is completed from their Instructor Home page. A how-to video on issuing one-off alerts is located above or read the video script.

All instructional faculty may create their own progress surveys at any point during fall and spring semesters by logging onto Navigate to their Instructor Home page. A how-to video on self-initiated progress surveys is located above or read the video script.


  • First, read the Alert email carefully and follow the instructions outlined. 
  • Check to see if your instructor has added any comments to the alert. 
  • Talk to the instructor who raised the alert. Instructor office hours are a great opportunity to have this conversation. 
  • After you speak with your instructor, you might find it beneficial to consult with your academic advisor for follow up discussions. 

One of the most common mistakes students make is not asking for help. Even the most successful students access academic support services.

Students may receive alerts as described above from either their instructors or their academic advisors. Alerts are issued to assist students who show early signs of academic challenges. Early Alerts are informational for students, and answer the question of HOW you are doing in your classes. Midterm Grading, which takes place later in the semester, provides you a letter grade indicating your overall academic performance.

The Alert is resolved when you take action to remediate the issues that were raised. Common action steps include visiting the Learning Commons for tutoring, developing plans to study more often and more efficiently, creating and using an effective note-taking strategy, adopting time management and organization strategies, and making the commitment to become a more engaged, active learner.

Early alerts and midterm grading are informational for students; meaning that they do not directly affect grades, and they are not placed on students' transcripts.

Early Alerts typically take place during weeks 3-5 of Fall and Spring semesters. Although we target specific courses in the reporting period that are key for first-year students, all instructors have the ability to raise alerts at any point throughout the semester.

Midterm grades are reported between the 5-8 weeks of the fall and spring semesters.