Academic Progress Reporting

Students sitting within a lecture hall listening intently.

BGSU offers two types of Academic Progress Reporting. The first, Early Alert, is primarily for first-year students and typically takes places weeks 3-5 of fall and spring semesters. Early Alert answers this question for students: ”How am I doing in this course?” It is a more qualitative assessment of your early academic performance and asks instructors to raise alerts if they have concerns in the following areas:

  • Inconsistent or Poor Attendance
  • Poor Class Participation
  • Learning Commons Referral
  • Unsatisfactory Academic Performance
  • Missing Assignments
  • Low Quiz and Test Scores
  • Non-Academic Issue Affecting Academic Performance

Early Alerts are informational for students and do not affect their academic record. Early Alerts take place early enough in the semester to help ensure that students, with assistance, are able to remediate any issues. Each time an Alert is raised, students will be contacted via text and email, and receive outreach from their academic advisor and other academic support staff.

What are Early Alerts?

BGSU utilizes SSC Campus Early Alert for the early identification, outreach and support of undergraduate students in foundational courses who may need some academic assistance. Early Alerts are used to help us reach students who are struggling academically early enough in the semester to help them find the resources they need to be successful in college.

Specifically, Early Alerts are used to help

  • Identify and prioritize students needing extra assistance in critical foundational courses
  • Engage in conversations with students who may be at academic risk in order to help them identify and access
    academic support offices and initiatives early on in their collegiate careers to successfully remediate any challenges
  • Simplify intervention by aggregating previously disparate data into a holistic view of students' progress

Who Issues Early Alerts?

Faculty and Advisors can submit alerts through SSC Campus Early Alert utilizing a group of performance indicators and behaviors we consider critical indicators of overall academic success.

These include:

  • Poor Attendance
  • Missing Assignments
  • Poor Class Participation
  • Low Quiz/Test Scores
  • Unsatisfactory Academic Performance
  • Inadequate Homework or Assignments

Raising Alerts
3 Ways

Academic Progress Survey for targeted first year courses: Instructors of targeted courses are sent an email containing one link with all of the surveys in the courses in which they are the instructor of record. Instructions for how to complete Progress Surveys will be contained in the email and are also available here: . The fall 2018 Academic Progress Survey faculty reporting period runs from Sept. 10-21, 2018. A how-to video on completing a progress survey is located above or read the video script.

One-off Alerts: At any time during fall and spring semesters, all instructional faculty may log onto SSC via MyBGSU, and raise an alert for any student for which there is a concern. This is completed from their Instructor Home page. A how-to video on issuing one-off alerts is located above or read the video script.

New in fall 2018: All instructional faculty may create their own progress surveys at any point during fall and spring semesters by logging onto SSC to their Instructor Home page. A how-to video on self-initiated progress surveys is located above or read the video script.

F.A.Q

First, read the Alert email carefully. Check to see if your instructor has added any comments to the Alert. Follow the instructions. Talk to the instructor who raised the alert. Instructor office hours are a great opportunity to have this conversation. After you speak with your instructor, you might find it beneficial to consult with your academic advisor for follow up discussions. One of the most common mistakes students make is not asking for help. Even the most successful students access academic support services.

Students may receive alerts as described above from either their instructors or their academic advisors. Alerts are issued to assist students who show early signs of academic challenges. Early Alerts are informational for students, and answer the question of HOW you are doing in your classes. Midterm Grading, which takes place later in the semester, provides you a letter grade indicating your overall academic performance.

The Alert is resolved when you take action to remediate the issues that were raised. Common action steps include visiting the Learning Commons for tutoring, developing plans to study more often and more efficiently, creating and using an effective note-taking strategy, adopting time management and organization strategies, and making the commitment to become a more engaged, active learner.

Early Alerts are informational for students; meaning that they do not directly affect grades, and they are not placed on students' transcripts.

Early Alerts typically take place during weeks 3-5 of Fall and Spring semesters. The reporting period for Spring 2019 is Feburary 11th-21st. Although we target specific courses in the reporting period that are key for first-year students, all instructors have the ability to raise alerts at any point throughout the semester.

What is Mid-Term Grading?

The second type of Academic Progress Reporting is Mid-Term Grading, which takes place later in the term; typically weeks 6-8. Mid-Term Grading answers this question for students: “If the semester ended today, what would my final letter grade be?” Students may check their Mid-Term Grades by logging onto their Student Center via MyBGSU. Students who receive at least one unsatisfactory Mid Term Grade will receive outreach and support from academic advisors and academic support staff. For further information on Mid Term Grades, check out the Registration and Records website.

Have questions? Don't know who to contact?

Contact Cyndie Roberts in Undergraduate Advising and Academic Services located in 292 Hayes Hall either by phone number, 419-372-7219, or by email, crobert@bgsu.edu.

Student Academic Support Services 

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SSC Text Graphic
Academic Progress Reporting Flow Chart