Minutes: November 6, 2003
316 BTSU

Call to Order
Robin Veitch welcomed new Classified Staff Council representative, Judy Amend and
called the meeting to order at 1:36.

Members Present
Judy Amend (CSC), Tina Coulter, Dave Crooks, Jim Dachik, Carl Dettmer, Laura
Emch, Kim Fleshman, Brady Gaskins, Michael Ginsburg, Chris Haar, Terry Herman,
Ann Jenks, Lona Leck, Joe Luthman, Emily Monago, Celeste Robertson, Lucie
Shetzer, Phyllis Short, Robin Veitch, Sara Zulch-Smith
Member Substitutes
Jie Wu for Robert Zhang
Absent
Amelie Brogden (1), Rob Cramer, Mike Fitzpatrick, Sally Johnson (2), Steve Kendall
(2), Sue Lau (1), Penny Nemitz

Approval of Minutes
After clarifying in the Chair’s report that January 2, 2004 must be taken as vacation
or personal time; not sick leave, Brady Gaskins moved for the approval of the
October minutes. Dave Crooks seconded. The motion was approved.

Chair’s Report
*See attached submitted by Robin Veitch, ASC Chair.

Vice Chair’s Report
No Report.

Secretary’s Report
No Report.

Committee Reports

Amendments
Committee will be reviewing Appendix A: Committee make-up by-laws to
ensure the consistency of terms are being used and that committees are
represented in accordance to the by-laws.

Awards and Special Recognition
The Bowen-Thompson Student Union staff are considering where to place the
Michael Ferrari Award at in the Family Room of the Union. This will become
it’s new home.
ASC Spirit Award nominations will soon be requested for a December Award.
A standard deadline (last Friday of each month) has been agreed upon for
monthly nominations.
BG Best Award Nominations will have a February 6th deadline once
applications become available. Hardcopy nominations will be used.

External Affairs
11/22/03 (10:00am) is the holiday parade. This year’s theme will be
“ Hollywood Holidays”. Candy and volunteers are still needed. Contact cochairs,
Emily Monago or Phyllis Short for more details.
ASC has been asked to help WBGU-PBS with their telethon. Six staff
members have volunteered and filled all available spots.

Internal Affairs
Committee members are working on three items: web updates; contacting
various supervisors of each administrative staff to confirm constituent list is
still accurate; and reviewing/revising the orientation packets/information
given to new ASC members.

Personnel Welfare/Salary
Committee has met with HR to discuss CUPA positions – which jobs are used
in this data? Which job descriptions are looked at? How does this compare to
BGSU JAQ’s? They have also asked that ASC be provided more detailed
information from any Exit Interviews conducted by Administrative staff so the
committee can use the data collected when determining pay increases, etc.
PWC/Salary is also looking at their goals and how to achieve them, including
getting mid-level administrators to their mid-point salary range.
Committee is working on having a joint committee meeting with the Personal
Health and Wellness Committee to combine efforts on various issues.

Professional Development
Using a budget of $7200 for the year, the committee is working on the details
of systematically evaluating requests for professional development funds as
well as the details of the professional development day to be held in March or
April 2004.

Scholarship
No Report.

Faculty Senate Liaison – Laura Emch
*See attached submitted by Laura Emch, ASC liaison to Faculty Senate.

Classified Staff Liaison –Joe Luthman
CSC discussed recognizing the passing of active or retired classified staff
members by planting a tree, etc. in their remembrance. Faculty Senate
writes a resolution for each faculty member that has died. This resolution
becomes a permanent part of the Faculty Senate minutes. Question was
asked if ASC should be doing something for administrative staff. No decisions
were made. Concerns were raised by CSC staff that they had not been given enough time to prepare for the January 2, 2004 mandatory University closing. HR has
provided a section on their website for Q & A’s regarding the closing of the
2nd. Suggestion was made by ASC that someone should provide a listing of
the offices/departments that will be available during the holidays. Further
discussions were held by ASC in regards to which constituent group made the
recommendation for the mandatory closing on 1/2/04 (neither ASC or CSC
claim to have made the recommendation) and what is the intent? (cost
savings?, etc.) Recommendation was made to have both chairs of ASC/CSC
write a letter of concern to HR in regards to the way the decisions have been
made surrounding this day, as well as determine what is being evaluated for
future continuance of this leave.

Old Business
Vacancies update: Emily Monago is serving on the Equal Opportunity Committee;
vacancies remain for an ASC representative from Academic Support Services
(replacing Ron Skulas) and for the Committee on Domestic Partnership Benefits. Email requests will be sent to help recruit volunteers from the Administrative Staff.

New Business/Guests
Charitable Giving Campaign is underway. United Way has joined forces with
Northwest Ohio Community Shares.
Terry Herman presented ASC Blackboard Community Options to include features
such as ASC minutes, meetings, committees, e-mail, on-line voting, as well as the
ability to set-up discussion boards for specific committees. ASC favored the idea of
setting up the new community. Terry will continue setting it up and E-mail when it is
available for council members to view it on their own. Point of clarification: the
Blackboard Community will NOT be the only means of communication, e-mail and
the ASC website will continue to be utilized.

Good of the Order
Several upcoming/past events across campus and publicized on the Marketing and
Communications e-mail including:
• Native Perspectives: Crossing Cultural Bridges (Nov. 5th & 6th) – Emily
Monago
• Career Fair (Nov. 5th) and Nov. 18th (6-8pm; Ballroom, BTSU) – Celeste
Robertson
• BGSU Hockey (Nov. 7th); BGSU Football last home games (Kent: 11/15; UT:
11/28) – Robin Veitch
• Fiddler on the Roof (Nov. 14, 15, 16, 21, 22, & 23), Eva Marie Saint Theatre
– Jim Dachik
Other:
• Library Administrative Staff Team is in process of reviewing Administrative
Staff website – Ann Jenks

Adjournment
Carl Dettmer made a motion to adjourn. Michael Ginsburg seconded. The meeting
was adjourned at 2:55p.m.
Next Meeting: December 4, 2003 (1:30 – 3:00) Rm. 207 BTSU