Following are summaries of University and Division of Student Affairs policies with links to the full policy. The goal of
a summary is to allow the user to quickly determine the policy(ies) that apply to their situation; thus, limiting research
time.
Bowen-Thompson Student Union Events
- Window Splash
- Contact Tables
- Outdoor Events
- Painting the Rock
- (Outdoor) Banner Space
- (Inside) Banner Space
- And others
Business Entertainment (not applicable to student groups)
- Clear business purpose for the activity
- Two or more persons with at least one non-BGSU person
- No liquor or alcoholic beverages
- Staff training and retreats: requires formal training, speakers, or educational experience
- No flowers, gifts, greeting cards, and parties for employees (including student employees) and employee’s dependents, etc.
- Reasonable costs with original receipts or vendor invoices
- Reimbursement Form
Cash Collections
- Collection of cash, checks, credit cards and BG1 card
- Endorse checks “For Deposit Only”
- Two people count and record amount collected
- Do not spend funds – Deposit in University (DCC) or Foundation account
- Secure until deposited – in University building; secure place, preferably a fireproof safe
- DO NOT keep in a car or home!!
Deposits
- Two people count and verify amount collected
- Prepare deposit slip (available at Bursar’s Office)
- Deposit timely – within 24 hours
- After hours deposit at BTSU Information Center available (primarily student organizations)
Foundation Deposits
- Same as Bursar Deposits (See "Deposits" above) EXCEPT deliver to Mileti Alumni Center, Development Office
- Contact the BGSU Foundation at 419-372-7698 with any questions
Marketing and Communications Graphic Standards Manual
- Must use official University logos
P-Card (University VISA Card)
- PCard Administration
- What can I use it for? Primarily, the P-Card can be used to purchase most of the same goods and services that can be obtained
using a check request or purchase order. Examples include
- Goods and Services up to $3,500
- Airfare
- Other Transportation (Rental Vehicle, etc.)
- Conference Registration
- Primarily, the card cannot be used for travel expenses. Examples include:
- Goods and Services over $3,500
- Alcoholic beverages
- Cash advances, travelers checks, money orders, wire transfers
- Donations
- Entertainment expenses
- Employee relocation expenses
- Fuel for a privately-owned vehicle
- Leases
- Long term rentals (1 year or longer)
- Personal items
- Travel expenses (lodging, restaurants, etc.)
- Travel - Taxi/Limousine Service
Security for Special Events
- A sponsored public event must have police officers present at all times
- Hired by the sponsoring group
- To schedule a special event, call 419-372-8816
Student Handbook -- Policies and Procedures
Travel -- Policy
- Travel regulations and reimbursement policy
- Also see "Vehicle Use"
Travel -- Student Organizations
- Student travel policy applies to all undergraduate registered organizations as defined by the Student Handbook.
Travel -- Vehicle Use
- Policies and forms related to driving university owned, leased or rented vehicles
- Driver Insurability Policy
- Motor Vehicle Record Statement Form
- Motor Vehicle and Driver Safety Procedure
- Student Use of Vehicles
- Van Driver Safety Procedure
- Vehicle Rental
Travel -- Reimbursements
- Travel reimbursement policy and other travel regulations
University Dining Services
- Food services must be provided according to the policies, procedures, and regulations as established by the State of Ohio
Board of Health.
- All food served on campus must be provided by a licensed food service vendor. Some exemptions may apply.
- The serving of food to any public group in a campus facility must be approved by that facility director.
- Food Service Policies for Student Organizatons
- Food services in the Union and its jurisdictions must follow Student Organization Food Policies as outlined on the Bowen-Thompson
Student Union website.
